After redirecting to the Space application, you can add a new space so that you and your collaborators can work together or discuss specific topics as follows:

1. Click at the left corner of the Space page.

2. Enter a space name, description and select the priority level in the Settings tab of the Add New Space form. There are 3 levels: High, Intermediate, and Low with textual explanations corresponding to each selected preference value.

3. Select an access level in the Access & Edit tab.

4. Select all members of a specific group for your space where you are already 'manager' in the Invite users from group tab.

One of the two following cases occurs when you select this tab.

The Invite users from group tab will be displayed as below.

i. Tick the Select a target group for this space checkbox to open the selection form.

ii. Select the group in the left pane, then its child group in the right pane.

You will see your selected group as below.

After you have selected one existing group, all users in that group will be invited to join your newly created space.

5. Click Create to finish adding your new space.

The new space appears.

Click My Spaces on the Administration bar, then click the All Spaces tab to display all your spaces and ones whose Visibility is set to "Visible".

There are two cases to join a space:

If you are the only leader of that space, the message which informs that you cannot leave a space will appear as below.

To view one detailed page of a space, you must become its member first. Then, do either of the two following ways to view the space.

The first way

The second way

The detailed page of the space displays information about the space. The functions you can perform depending on your granted permissions or whether you are the space's creator or not.

As a normal user, you can:

Besides the actions above, as a space manager or creator, you can:

Only the space managers can delete their spaces by clicking Delete under the space name. All information and navigations related to that space are also deleted.

The Search function in the Spaces application helps you easily find spaces from one of the tabs in the Space navigation.

After accessing your desired spaces tab, you can search for spaces by Name and Description or Alphabets.

1. Enter the key word into the Find Space field.

2. Press the Enter key or click Search.

The found spaces will be listed in the Spaces Found pane.

Simply click a specific letter.

Only spaces whose names start with the search letter are listed in the Spaces Found pane.

This function allows you to accept and/or deny invitations that you received from others. You can see all spaces which are being waited for your acceptance in the Invitations Received tab, or in the My invitations tab in the left pane of the Intranet homepage.

1. Access the Intranet homepage, then click Space in the My Invitations tab on the left of the Intranet homepage. A list of spaces which you are invited to join appears.

2. Click the space name to open the Invitations Received tab.

This function allows you to change the initial settings of a space if you are the creator or have the Manage permission on it. With this function, you can do the following actions:

To perform the actions above, first access the Space Settings by following one of 2 ways:

The first way

1. Click My Spaces on the Administration bar to direct to the My Spaces page.

2. Click Edit corresponding to the space which you have the Edit permission.

3. Click next to the space name.

The second way

1. Hover your cursor over My Spaces on the Administration bar, then select one space from the drop-down menu.

2. Click next to the space name.

Change space information

This function allows you to edit the basic information of a space.

1. Select the Settings tab in the Space Settings page.

2. Change information in the Description and Priority fields, and the space avatar.

• To change the space avatar, click , or directly click the current space avatar to open the Upload an Image form. For more details, see the Upload your profile avatar section.

Note

You cannot change the space name.

3. Click Save to accept your changes.

Manage members

Select the Members tab in the left pane of the Space Settings page to open the Manage members form.

Here, you can do many actions on members as stated below.

Invite new members

You can invite other users to join your spaces as follows:

The first way

• If you know the username of a person, simply enter his/her username in the textbox, then click .

To invite multiple people, use commas to separate your multiple entered usernames.

The second way

1. Click to open the Select Users form.

2. Select your desired users by ticking their corresponding checkboxes, and click Add.

You can also search for your desired members in eXo Platform, do as follows:

i. Enter a search term into the Search box.

ii. Select a criterion you want to find in the combo box next to the Search box.

iii. Click to perform searching.

3. Click to invite your selected users.

After that, you will see the list of invited users.

Revoke your invitations

If your invited users have not accepted your requests yet, you can revoke your invitations by clicking . The users will be removed from the Invited list.

Validate/Decline request

As a manager or creator of a space, you can validate other users' requests for joining your space.

• To accept a user's request for joining your space, click in the Action column.

• To decline a user's request for joining your space, click in the Action column.

Promote/Demote a member

• To promote a member to the manager position, click in the Manager column. The user will be automatically promoted as a manager in the current space.

• To demote a member, click .

Note

Be careful not to remove the rights for yourself; otherwise, you will not be able to edit your space's settings anymore, except that you are an administrator.

Remove a member

Click corresponding to the member you want to delete in the Members list.

Manage space applications

Select the Applications tab to go the Applications page which allows you to manage space applications.

Add a new space application

1. Click Add Application to open the Space Application Installer form.

2. Select the application you want to add by clicking .

If there is no available application, ask your system administrator to gain the access right.

Delete applications

To remove an application, click corresponding to the application name.

Note

You cannot delete the Space Setting application because it is configured as a mandatory space application.

Edit space navigation

You can easily edit a space navigation, such as adding a new node, editing a node, replacing in the navigation, moving up/down a node, and taking other actions in the context menu as follows:

1. Click the Navigations tab to open the space navigation.

You can take the following actions:

• Right-click a node name (space name) and take actions in the context menu, such as adding/editing/deleting a node, editing a node's page, copying/cloning a node, and more.

• Click Add node; Or right-click any white area to display , then select this button. The Add/ Edit Page Node form appears and allows you to add information to your new node.

For more details, see the Manage Navigation Nodes section.

2. Click Save to accept all changes.