<?xml version='1.0' encoding='UTF-8'?>
<!-- This document was created with Syntext Serna Free. -->
<!DOCTYPE section PUBLIC "-//OASIS//DTD DocBook XML V4.5//EN" "http://www.oasis-open.org/docbook/xml/4.5/docbookx.dtd" [
        <!ENTITY % BOOK_ENTITIES SYSTEM "../../../User_Guide.ent">
        %BOOK_ENTITIES;
        ]>
<section id="sect-User_Guide-Actions">
    <title>Actions</title>
    <para>
        Actions appear as tabs on the action bar of the Content Explorer pane. They are managed by administrators. The
        actions visible to any given user will depend on their role permissions and the tab and drive they are browsing.
    </para>
    <para>
        This section discusses the actions available in &PRODUCT;'s
        <guilabel>Content Explorer</guilabel>
        and how to use them.
    </para>
    <section id="sect-User_Guide-Actions-Add_Category">
        <title>Add a category</title>
        <para>This function enables you to add a category to a node.</para>
        <para>
            Do the following to add a category:
        </para>
        <procedure>
            <title/>
            <step>
                <para>
                    Choose a node to which you want to add a category.
                </para>
            </step>
            <step>
                <para>
                    Select the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/addcategorybutton.png" format="PNG" width="27mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Add category</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar and the
                    <guilabel>Add Category</guilabel>
                    form appears:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/addcategoryform.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/addcategoryform.png" format="PNG" width="141mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Enter a name for the category in the
                    <guilabel>Category Name</guilabel>
                    field.
                </para>
            </step>
            <step>
                <para>
                    Click<guilabel>Save</guilabel>to create a new category or
                    <guilabel>Cancel</guilabel>
                    to quit from this form without adding a category.
                </para>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Add_a_document">
        <title>Add a document</title>
        <para>
            There are several types of document in &PRODUCT;, including<emphasis>File</emphasis>,<emphasis>
            Article</emphasis>,<emphasis>Podcast</emphasis>,<emphasis>Sample node</emphasis>,
            <emphasis>File Plan</emphasis>
            and<emphasis>Kofax</emphasis>.
        </para>
        <para>
            The table below shows nodes types to which different document types can be added. The rows indicate what the
            node in the left column can be added to. The columns indicate what the node at the top can contain.
        </para>
        <table>
            <title/>
            <tgroup cols="9">
                <thead>
                    <row>
                        <entry/>
                        <entry>File</entry>
                        <entry>Article</entry>
                        <entry>Podcast</entry>
                        <entry>Sample node</entry>
                        <entry>File Plan</entry>
                        <entry>Kofax document</entry>
                        <entry>Content folder</entry>
                        <entry>Document folder</entry>
                    </row>
                </thead>
                <tbody>
                    <row>
                        <entry>File</entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                    </row>
                    <row>
                        <entry>Article</entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry/>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center"/>
                        <entry align="center"/>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center"/>
                    </row>
                    <row>
                        <entry>Podcast</entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                    </row>
                    <row>
                        <entry>Sample node</entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center"/>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center"/>
                        <entry align="center"/>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center"/>
                    </row>
                    <row>
                        <entry>File Plan</entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center"/>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center"/>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                    </row>
                    <row>
                        <entry>Kofax</entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center"/>
                    </row>
                    <row>
                        <entry>Uploaded file</entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                    </row>
                    <row>
                        <entry>Content folder</entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center"/>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center"/>
                    </row>
                    <row>
                        <entry>Document folder</entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center"/>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center"/>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                        <entry align="center">
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/affirm.png" format="PNG" width="6mm"/>
                                </imageobject>
                            </inlinemediaobject>
                        </entry>
                    </row>
                </tbody>
            </tgroup>
        </table>
        <note>
            <itemizedlist>
                <listitem>
                    <para>
                        The
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/greentick.png" format="PNG" width="6mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>green tick</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon indicates that the corresponding document can be added into.
                    </para>
                </listitem>
                <listitem>
                    <para>
                        A blank entry means the corresponding document cannot be added into.
                    </para>
                </listitem>
            </itemizedlist>
            <para>
                Follow the horizontal, you will know what the node can be added to.
            </para>
            <para>
                Follow the vertical, you will know what the node can include.
            </para>
        </note>
        <para>
            Do the following to add a new document:
        </para>
        <procedure id="proc-User_Guide-Add_a_document-Add_a_new_document">
            <title>Add a new document</title>
            <step>
                <para>
                    Select a folder from the left panel where you want to add a new document.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/adddocumenticon.png" format="PNG" width="28mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Add Document</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the Actions bar.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/actionstab.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/actionstab.png" format="PNG" width="117mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Select the document type (template) that you want to create from the drop-down list (
                    <guilabel>Article</guilabel>
                    is selected by default).
                </para>
                <para>
                    Each document (except<guilabel>Article</guilabel>) must be added to categories when being created.
                </para>
            </step>
        </procedure>
        <!-- DOC NOTE: The procedure  below was not in the 2.1.1 .odt. It has been re-included as is it linked to in "Create a new Article"  -->
        <procedure id="proc-User_Guide-Add_a_document-Attach_files_to_a_document">
            <title>Attach files to a document</title>
            <step>
                <para>
                    Select a document that you want to attach files to and click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/uploadicon2.png" format="PNG" width="17mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Upload</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the Actions bar.
                </para>
                <para>
                    The
                    <guilabel>Upload file</guilabel>
                    form will appear.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/uploadfilewindow.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/uploadfilewindow.png" format="PNG" width="141mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Enter a name into the
                    <guilabel>Name</guilabel>
                    field, otherwise, the
                    <guilabel>Name</guilabel>
                    field is automatically added with the name of the file.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Browse</guilabel>
                    to select the attachment file. You can click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/addplusicon.png" format="PNG" width="8mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>plus</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon to add multiple files.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save</guilabel>
                    to attach the files or
                    <guilabel>Cancel</guilabel>
                    to quit.
                </para>
            </step>
        </procedure>
        <procedure id="proc-User_Guide-Add_a_document-Create_a_new_File_document">
            <title>Create a new File document</title>
            <step>
                <para>
                    Follow the steps in
                    <xref linkend="proc-User_Guide-Add_a_document-Add_a_new_document"/>
                    to open the
                    <guilabel>Add New Document</guilabel>
                    form, then select
                    <guilabel>File</guilabel>
                    from the
                    <guilabel>Select Template</guilabel>
                    drop-down list.
                </para>
                <para>
                    The
                    <guilabel>Add New Document</guilabel>
                    form will be displayed.
                </para>
            </step>
            <step>
                <para>
                    Enter a name for the file document in the
                    <guilabel>Name</guilabel>
                    field. Some special characters cannot be used in the
                    <guilabel>Name</guilabel>
                    field: @ # % &amp; * ( ) “ &apos; : ; [ ] {} / !
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/icon1.png" format="PNG" width="6mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>scroll arrows</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon to see the
                    <guilabel>Mime Type</guilabel>
                    list and select one. There are two types of File document for you to choose:
                </para>
                <itemizedlist>
                    <listitem>
                        <para>
                            <emphasis>text/html</emphasis>: When creating a
                            <emphasis>text/html</emphasis>
                            File document, you can input source code (<emphasis>HTML</emphasis>, for example) in the
                            <guilabel>Content</guilabel>
                            field. After being created, the desired content will be generated, then you can see both the
                            inputted source code and the generated content in that document.
                        </para>
                    </listitem>
                    <listitem>
                        <para>
                            <guilabel>text/plain</guilabel>: After being created, the content will display exactly what
                            you entered in the
                            <guilabel>Content</guilabel>
                            field.
                        </para>
                    </listitem>
                </itemizedlist>
            </step>
            <step>
                <para>
                    Input a value in the
                    <guilabel>Content</guilabel>
                    field:
                </para>
                <itemizedlist>
                    <listitem>
                        <para>
                            <emphasis>text/html</emphasis>: If chose to create a File document with source code and then
                            generated content (in<emphasis role="bold">Step 3</emphasis>), click the
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/sourceicon.png" format="PNG" width="21mm"/>
                                </imageobject>
                                <textobject>
                                    <phrase>Source</phrase>
                                </textobject>
                            </inlinemediaobject>
                            button in the editor bar. In this mode, only the<guilabel>Save</guilabel>,
                            <guilabel>New Page</guilabel>
                            and
                            <guilabel>Preview</guilabel>
                            icons are available. Click the
                            <inlinemediaobject>
                                <imageobject>
                                    <imagedata fileref="images/previewicon.png" format="PNG" width="7mm"/>
                                </imageobject>
                                <textobject>
                                    <phrase>magnifying glass</phrase>
                                </textobject>
                            </inlinemediaobject>
                            icon to preview the generated content.
                        </para>
                    </listitem>
                    <listitem>
                        <para>
                            <guilabel>text/plain</guilabel>: If you selected text/plain type in<emphasis role="bold">
                            Step 3</emphasis>, the content field will be displayed like so:
                        </para>
                        <mediaobject>
                            <imageobject role="html">
                                <imagedata align="center" fileref="images/plaintextcontentform.png" format="PNG"/>
                            </imageobject>
                            <imageobject role="fo">
                                <imagedata align="center" fileref="images/plaintextcontentform.png" format="PNG"
                                           width="150mm"/>
                            </imageobject>
                        </mediaobject>
                    </listitem>
                </itemizedlist>
            </step>
            <step>
                <para>
                    Fill values in all the fields, including<guilabel>Title</guilabel>,<guilabel>Description</guilabel>,
                    <guilabel>Creator</guilabel>
                    and<guilabel>Source</guilabel>.
                </para>
                <para>
                    Click the plus icon to open more fields.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save as Draft</guilabel>
                    to create a new File document.
                </para>
                <para>
                    After being created successfully, a
                    <emphasis>text/html</emphasis>
                    File document will be displayed as:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/htmltab.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/htmltab.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
                <para>
                    You can see both the original and rendered views in the respective tabs at the top of the window:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/texttab.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/texttab.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
        </procedure>
        <procedure id="proc-User_Guide-Add_a_document-Create_a_new_Article">
            <title>Create a new Article</title>
            <step>
                <para>
                    Follow the steps in
                    <xref linkend="proc-User_Guide-Add_a_document-Add_a_new_document"/>
                    to open the
                    <guilabel>Add New Document</guilabel>
                    form. The
                    <guilabel>Article</guilabel>
                    type should be selected by default. If not, select it from the
                    <guilabel>Select Template</guilabel>
                    drop-down list.
                </para>
                <para>
                    The
                    <guilabel>Add New Document</guilabel>
                    form will be displayed.
                </para>
            </step>
            <step>
                <para>
                    Input the name and the title of the Article in the
                    <guilabel>Name</guilabel>
                    and
                    <guilabel>Title</guilabel>
                    field, some special characters cannot be used in the
                    <guilabel>Name</guilabel>
                    field (@ # % &amp; * ( ) “ &apos; : ; [ ] {} / !).
                </para>
            </step>
            <step>
                <para>
                    Enter some content in the
                    <guilabel>Summary</guilabel>
                    and
                    <guilabel>Content</guilabel>
                    fields.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save as Draft</guilabel>
                    to save the entered content or
                    <guilabel>Cancel</guilabel>
                    to quit without saving.
                </para>
            </step>
        </procedure>
        <para>
            After being created, the new added Article document will appear as so:
        </para>
        <mediaobject>
            <imageobject role="html">
                <imagedata align="center" fileref="images/newarticle.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
                <imagedata align="center" fileref="images/newarticle.png" format="PNG" width="150mm"/>
            </imageobject>
        </mediaobject>
        <para>
            The
            <guilabel>Links</guilabel>
            section is used to list all its related documents. After adding relations for a document you can click these
            links to view the content of the related documents.
        </para>
        <para>
            The
            <guilabel>Attachments</guilabel>
            section is used to list all its uploaded files/documents that is attached with the Article. You can remove
            the attachments by clicking the
            <inlinemediaobject>
                <imageobject>
                    <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                </imageobject>
                <textobject>
                    <phrase>trash can</phrase>
                </textobject>
            </inlinemediaobject>
            icon.
        </para>
        <mediaobject>
            <imageobject role="html">
                <imagedata align="center" fileref="images/attachments.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
                <imagedata align="center" fileref="images/attachments.png" format="PNG" width="114mm"/>
            </imageobject>
        </mediaobject>
        <para>
            For more details about how to add an attachment, see<xref
                linkend="proc-User_Guide-Add_a_document-Attach_files_to_a_document"/>.
        </para>
        <note>
            <title>Existing Names</title>
            <para>
                Document names can be the same as an existing document. When a new document is created with the same
                name as another document, the new document name will have an added index (e.g:<emphasis>test
                [2]</emphasis>).
            </para>
        </note>
        <procedure id="proc-User_Guide-Add_a_document-Create_a_New_Podcast">
            <title>Create a new Podcast</title>
            <step>
                <para>
                    Follow the steps in
                    <xref linkend="proc-User_Guide-Add_a_document-Add_a_new_document"/>
                    to open the
                    <guilabel>Add New Document</guilabel>
                    form and select
                    <guilabel>Podcast</guilabel>
                    from the
                    <guilabel>Select Template</guilabel>
                    drop-down list.
                </para>
                <para>
                    The
                    <guilabel>Add New Podcast</guilabel>
                    form will be displayed.
                </para>
                <table>
                    <title/>
                    <tgroup cols="2">
                        <thead>
                            <row>
                                <entry>Field</entry>
                                <entry>Details</entry>
                            </row>
                        </thead>
                        <tbody>
                            <row>
                                <entry>
                                    <guilabel>Name</guilabel>
                                </entry>
                                <entry>The name of a document. This field is required. Some special characters (@ # %
                                    &amp; * ( ) “ &apos; : ; [ ] {} / !) are not allowed.
                                </entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Title</guilabel>
                                </entry>
                                <entry>The title of a document.</entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Categories</guilabel>
                                </entry>
                                <entry>The categories of a document.</entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Link</guilabel>
                                </entry>
                                <entry>The link to the source path of the uploaded media file. This field is required.
                                </entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Author</guilabel>
                                </entry>
                                <entry>The author of the uploaded media file.</entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Explicit</guilabel>
                                </entry>
                                <entry>
                                    <para>
                                        This field is used to indicate whether or not your Podcast episodes contain an
                                        explicit content.
                                    </para>
                                </entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Category</guilabel>
                                </entry>
                                <entry>The category of the uploaded media file, example: music, film, short clip, etc.
                                </entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Keyword</guilabel>
                                </entry>
                                <entry>Keyword allows you to search your Podcast files more quickly. You can use commas
                                    to separate between keywords.
                                </entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Publish date</guilabel>
                                </entry>
                                <entry>The date when an episode was released.</entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Description</guilabel>
                                </entry>
                                <entry>Information about the uploaded media file.</entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Mime type</guilabel>
                                </entry>
                                <entry>The type of the uploaded media file.</entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Length</guilabel>
                                </entry>
                                <entry>The length of the uploaded media file.</entry>
                            </row>
                        </tbody>
                    </tgroup>
                </table>
            </step>
            <step>
                <para>
                    Enter values for the above fields. To upload a media file, click the
                    <guilabel>Browse...</guilabel>
                    button and select the media file from your machine.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save as Draft</guilabel>
                    to finish.
                </para>
            </step>
        </procedure>
        <note>
            <title>Existing Names</title>
            <para>
                Document names can be the same as an existing document. When a new document is created with the same
                name as another document, the new name will have an index added (e.g:<emphasis>test [2]</emphasis>)
            </para>
        </note>
        <para>
            Once created, a Podcast will appear as so:
        </para>
        <mediaobject>
            <imageobject role="html">
                <imagedata align="center" fileref="images/podcastscreen.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
                <imagedata align="center" fileref="images/podcastscreen.png" format="PNG" width="150mm"/>
            </imageobject>
        </mediaobject>
        <para>
            Podcasts can be listened to immediately, or transferred to another device.
        </para>
        <procedure id="proc-User_Guide-Add_a_document-Create_a_new_Sample_node">
            <title>Create a new Sample node</title>
            <step>
                <para>
                    Follow the instructions in
                    <xref linkend="proc-User_Guide-Add_a_document-Add_a_new_document"/>
                    to open the
                    <guilabel>Add New Document</guilabel>
                    window and select
                    <guilabel>Sample node</guilabel>
                    from the
                    <guilabel>Select Template</guilabel>
                    drop-down list.
                </para>
                <para>
                    The
                    <guilabel>Add New Sample Node</guilabel>
                    form will appear.
                </para>
            </step>
            <step>
                <para>
                    Complete the appropriate fields.
                </para>
            </step>
            <step>
                <para>
                    To upload an image, click the
                    <guilabel>Browse...</guilabel>
                    button and select an image from your computer.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save as Draft</guilabel>
                    to accept.
                </para>
            </step>
        </procedure>
        <para>
            After being created, a new sample node will be displayed like the illustration below:
        </para>
        <mediaobject>
            <imageobject role="html">
                <imagedata align="center" fileref="images/samplenodeformcompleted.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
                <imagedata align="center" fileref="images/samplenodeformcompleted.png" format="PNG" width="150mm"/>
            </imageobject>
        </mediaobject>
        <para>
            The
            <guilabel>Relations</guilabel>
            area is used to list all related documents. See<xref
                linkend="sect-User_Guide-Manage_Relations-View_Relations"/>.
        </para>
        <para>
            You can click the links to view content of the related document.
        </para>
        <para>
            The
            <guilabel>Attachments</guilabel>
            area is used to list all its uploaded files. See<xref
                linkend="proc-User_Guide-Add_a_document-Attach_files_to_a_document"/>.
        </para>
        <procedure id="proc-User_Guide-Add_a_document-Create_a_new_File_Plan">
            <title>Create a new File Plan</title>
            <step>
                <para>
                    Follow the instructions in
                    <xref linkend="proc-User_Guide-Add_a_document-Add_a_new_document"/>
                    to open the
                    <guilabel>Add New Document</guilabel>
                    window and select
                    <guilabel>File plan</guilabel>
                    from the
                    <guilabel>Select Template</guilabel>
                    drop-down list.
                </para>
                <para>
                    The
                    <guilabel>Add File plan</guilabel>
                    form will appear.
                </para>
            </step>
            <step>
                <para>
                    Fill in the appropriate fields of the tabs in the Add File plan form.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save as Draft</guilabel>
                    to accept creating a file plan.
                </para>
                <!--     Doc Note: The content from this point until the next comment 'END' should probably be moved to a breakout explanation. Having it in the middle of a procedure breaks the flow of the steps.     -->
                <variablelist id="vari-User_Guide-Create_a_new_File_Plan-Tabs_in_the_Add_File_plan_form">
                    <title>Tabs in the
                        <guilabel>Add File plan</guilabel>
                        form
                    </title>
                    <varlistentry>
                        <term>The
                            <guilabel>Name</guilabel>
                            tab
                        </term>
                        <listitem>
                            <mediaobject>
                                <imageobject role="html">
                                    <imagedata align="center" fileref="images/addfileplanform.png" format="PNG"/>
                                </imageobject>
                                <imageobject role="fo">
                                    <imagedata align="center" fileref="images/addfileplanform.png" format="PNG"
                                               width="150mm"/>
                                </imageobject>
                            </mediaobject>
                            <table>
                                <title/>
                                <tgroup cols="2">
                                    <thead>
                                        <row>
                                            <entry>Field</entry>
                                            <entry>Details</entry>
                                        </row>
                                    </thead>
                                    <tbody>
                                        <row>
                                            <entry>
                                                <guilabel>Name</guilabel>
                                            </entry>
                                            <entry>The name of the file plan.</entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Categories</guilabel>
                                            </entry>
                                            <entry>The categories of your file plan. Select the categories for your file
                                                plan by clicking the
                                                <inlinemediaobject>
                                                    <imageobject>
                                                        <imagedata fileref="images/addplusicon.png" format="PNG"
                                                                   width="8mm"/>
                                                    </imageobject>
                                                    <textobject>
                                                        <phrase>plus</phrase>
                                                    </textobject>
                                                </inlinemediaobject>
                                                icon.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>File Plan note</guilabel>
                                            </entry>
                                            <entry>A Note can be added to offer further information to users.</entry>
                                        </row>
                                    </tbody>
                                </tgroup>
                            </table>
                        </listitem>
                    </varlistentry>
                    <varlistentry>
                        <term>The
                            <guilabel>Record properties</guilabel>
                            tab
                        </term>
                        <listitem>
                            <mediaobject>
                                <imageobject role="html">
                                    <imagedata align="center" fileref="images/recordpropertiestab.png" format="PNG"/>
                                </imageobject>
                                <imageobject role="fo">
                                    <imagedata align="center" fileref="images/recordpropertiestab.png" format="PNG"
                                               width="150mm"/>
                                </imageobject>
                            </mediaobject>
                            <table>
                                <title/>
                                <tgroup cols="2">
                                    <thead>
                                        <row>
                                            <entry>Field</entry>
                                            <entry>Details</entry>
                                        </row>
                                    </thead>
                                    <tbody>
                                        <row>
                                            <entry>
                                                <guilabel>Record category identifier</guilabel>
                                            </entry>
                                            <entry>The alphanumeric identifier indicating a unique record category. This
                                                must be a unique ID and if left blank will be created automatically by
                                                the system.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Disposition authority</guilabel>
                                            </entry>
                                            <entry>A reference number to the regulations that govern the disposition.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Permanent record indicator</guilabel>
                                            </entry>
                                            <entry>A type of record indicators which should never be deleted.</entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Disposition instructions</guilabel>
                                            </entry>
                                            <entry>A readable guidelines on how the records associated with the file
                                                plan will be handled.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Contains records folder</guilabel>
                                            </entry>
                                            <entry>The confirmation is about whether the records folder is contained or
                                                not.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Default media type</guilabel>
                                            </entry>
                                            <entry>The choice for preset media types which are made available to
                                                simplify the data entry for the record. This is usually set to
                                                <emphasis>electronic</emphasis>
                                                or<emphasis>paper</emphasis>.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Default marking list</guilabel>
                                            </entry>
                                            <entry>Handling and classification information that are printed at the
                                                bottom of the record, such as
                                                <emphasis role="bold">UNCLASSIFIED</emphasis>
                                                or<emphasis role="bold">NOCONTRACT</emphasis>.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Default originating organization</guilabel>
                                            </entry>
                                            <entry>This option will set a default<emphasis>originating
                                                organization</emphasis>. This can simplify the data entry that needs for
                                                record keeping. It assumes that the originating organization is the same
                                                for all the information in the file plan.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Vital record indicator</guilabel>
                                            </entry>
                                            <entry>This flag is to allow whether tracking or reminding you of the record
                                                as essential or not.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Vital record review period</guilabel>
                                            </entry>
                                            <entry>The choice for the interval of time between vital record reviews.
                                            </entry>
                                        </row>
                                    </tbody>
                                </tgroup>
                            </table>
                        </listitem>
                    </varlistentry>
                    <varlistentry>
                        <term>The
                            <guilabel>Process Properties</guilabel>
                            tab:
                        </term>
                        <listitem>
                            <mediaobject>
                                <imageobject role="html">
                                    <imagedata align="center" fileref="images/processproperties.png" format="PNG"/>
                                </imageobject>
                                <imageobject role="fo">
                                    <imagedata align="center" fileref="images/processproperties.png" format="PNG"
                                               width="150mm"/>
                                </imageobject>
                            </mediaobject>
                            <table>
                                <title/>
                                <tgroup cols="2">
                                    <thead>
                                        <row>
                                            <entry>Field</entry>
                                            <entry>Details</entry>
                                        </row>
                                    </thead>
                                    <tbody>
                                        <row>
                                            <entry>
                                                <guilabel>Process cutoffs</guilabel>
                                            </entry>
                                            <entry>The boolean data type is used to break a process. If the process
                                                cutoff flag is set in the file plan, the record is cutoff after the
                                                expiration, or after it has been obsolete or superseded, depending on
                                                the information in the file plan.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Event trigger</guilabel>
                                            </entry>
                                            <entry>The text data type is an automatic executing code which is used to
                                                tell the event to perform some actions.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Cutoff period</guilabel>
                                            </entry>
                                            <entry>The duration for the record cutoff performance.</entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Cutoff on obsolete</guilabel>
                                            </entry>
                                            <entry>The record is cutoff when it is obsolete.</entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Cutoff on superseded</guilabel>
                                            </entry>
                                            <entry>The record is cutoff when it is removed or replaced.</entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Process hold</guilabel>
                                            </entry>
                                            <entry>This boolean data type is used when a record process may be held
                                                before the further disposition is handled.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Hold period</guilabel>
                                            </entry>
                                            <entry>The duration when a record may be held after cutoff which is normally
                                                measured in years.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Discretionary Hold</guilabel>
                                            </entry>
                                            <entry>The boolean data type is used when a hold may be discretionary, such
                                                as after a command change. So, the discretionary hold flag allows the
                                                records management module to track these manual checks.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Process transfer</guilabel>
                                            </entry>
                                            <entry>The boolean data type is used to determine how a record process will
                                                be transferred.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Default transfer location</guilabel>
                                            </entry>
                                            <entry>The text data type is used to determine where a record is transferred
                                                by default.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Transfer block size</guilabel>
                                            </entry>
                                            <entry>The float data type is used to determine in what size blocks for
                                                organizational purposes that is normally measured in Years.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Process accession</guilabel>
                                            </entry>
                                            <entry>The boolean data type is flagged when a record which is held
                                                permanently must be ultimately transferred to the national records
                                                authority.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Accession location</guilabel>
                                            </entry>
                                            <entry>The text data type is flagged to specify an area for the accession
                                                transfer.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Accession block size</guilabel>
                                            </entry>
                                            <entry>The text data type is flagged to determine the blocks size for
                                                organizational purposes which is normally measured in years.
                                            </entry>
                                        </row>
                                        <row>
                                            <entry>
                                                <guilabel>Process destruction</guilabel>
                                            </entry>
                                            <entry>The boolean data type is flagged if there is any record to be
                                                destroyed. After that, the record is marked in the Alfresco system to be
                                                permanently destroyed so that all information, metadata and physical
                                                traces are removed and cannot be recovered.
                                            </entry>
                                        </row>
                                    </tbody>
                                </tgroup>
                            </table>
                        </listitem>
                    </varlistentry>
                </variablelist>
                <!--     END     -->
            </step>
        </procedure>
        <para>
            After being created, the new File Plan will be displayed:
        </para>
        <mediaobject>
            <imageobject role="html">
                <imagedata align="center" fileref="images/fileplancontent.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
                <imagedata align="center" fileref="images/fileplancontent.png" format="PNG" width="146mm"/>
            </imageobject>
        </mediaobject>
        <procedure id="proc-User_Guide-Add_a_document-Create_a_new_Kofax">
            <title>Create a new Kofax</title>
            <step>
                <para>
                    Follow the instructions in
                    <xref linkend="proc-User_Guide-Add_a_document-Add_a_new_document"/>
                    to open the
                    <guilabel>Add New Document</guilabel>
                    form and select
                    <guilabel>Add New Kofax</guilabel>
                    from the
                    <guilabel>Select Template</guilabel>
                    drop-down list.
                </para>
                <para>
                    The
                    <guilabel>Add New Kofax</guilabel>
                    form will appear:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/addnewkofax.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/addnewkofax.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Enter a name for a Kofax document in the Name field. This field is required. Some special characters
                    cannot be used in the Name field(@ # % &amp; * ( ) “ &apos; : ; [ ] { } / !).
                </para>
            </step>
            <step>
                <para>
                    Select categories for the document by clicking the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/addplusicon.png" format="PNG" width="8mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>plus</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save as Draft</guilabel>
                    to create the document.
                </para>
            </step>
        </procedure>
        <para>
            A newly created kofax document will be displayed like this:
        </para>
        <mediaobject>
            <imageobject role="html">
                <imagedata align="center" fileref="images/kofaxdocument.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
                <imagedata align="center" fileref="images/kofaxdocument.png" format="PNG" width="147mm"/>
            </imageobject>
        </mediaobject>
        <para>
            The
            <guilabel>File View</guilabel>
            tab is used to display all added nodes in that Kofax. All added files in that Kofax are also displayed in
            the
            <guilabel>Document View</guilabel>
            tab:
        </para>
        <mediaobject>
            <imageobject role="html">
                <imagedata align="center" fileref="images/kofaxdocumentview.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
                <imagedata align="center" fileref="images/kofaxdocumentview.png" format="PNG" width="147mm"/>
            </imageobject>
        </mediaobject>
        <procedure id="proc-User_Guide-Add_a_document-Create_new_Event">
            <title>Create new Event</title>
            <step>
                <para>
                    Follow the instructions in
                    <xref linkend="proc-User_Guide-Add_a_document-Add_a_new_document"/>
                    to open the
                    <guilabel>Add New Document</guilabel>
                    form and select
                    <guilabel>Event</guilabel>
                    from the
                    <guilabel>Select Template</guilabel>
                    drop-down list.
                </para>
                <para>
                    The
                    <guilabel>Add New Event</guilabel>
                    window will appear:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/neweventform.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/neweventform.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Enter a title for the event.
                </para>
            </step>
            <step>
                <para>
                    Enter the location where the event will take place in the
                    <guilabel>Location</guilabel>
                    field. Check the Google Maps checkbox if you want the location of the event shown on Google Maps.
                </para>
            </step>
            <step>
                <para>
                    Enter the
                    <guilabel>Start</guilabel>
                    and
                    <guilabel>End Date/time</guilabel>
                    of the event.
                </para>
            </step>
            <step>
                <para>
                    Fill the
                    <guilabel>Summary</guilabel>
                    and
                    <guilabel>Content</guilabel>
                    fields.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save</guilabel>
                    to commit the event.
                </para>
            </step>
        </procedure>
        <para>
            After being created, the event will be displayed like the illustration bellow:
        </para>
        <mediaobject>
            <imageobject role="html">
                <imagedata align="center" fileref="images/eventdisplay.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
                <imagedata align="center" fileref="images/eventdisplay.png" format="PNG" width="150mm"/>
            </imageobject>
        </mediaobject>
        <para>
            The event will be displayed in a website as:
        </para>
        <mediaobject>
            <imageobject role="html">
                <imagedata align="center" fileref="images/eventdisplayweb.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
                <imagedata align="center" fileref="images/eventdisplayweb.png" format="PNG" width="150mm"/>
            </imageobject>
        </mediaobject>
    </section>
    <section id="sect-User_Guide-Actions-Add_Folder">
        <title>Add a folder</title>
        <para>
            You can create a document directly in a specific drive; however, adding documents to a specific folders
            allows more effective document management.
        </para>
        <para>
            There are two types of folder:
        </para>
        <itemizedlist>
            <listitem>
                <para>
                    Content folder.
                </para>
            </listitem>
            <listitem>
                <para>
                    Document folder.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/documentfolder.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/documentfolder.png" format="PNG" width="43mm"/>
                    </imageobject>
                </mediaobject>
            </listitem>
        </itemizedlist>
        <para>
            In the default Portal skin, the icon for a content folder node is displayed in blue and the icon for a
            document folder node is displayed in yellow.
        </para>
        <variablelist id="vari-User_Guide-Add_Folder-File_and_folder_types_in_a_folder">
            <title>File and folder types in a folder</title>
            <varlistentry>
                <term>Content folder</term>
                <listitem>
                    <itemizedlist>
                        <listitem>
                            <para>
                                You can add a Content Folder into a Content Folder.
                            </para>
                        </listitem>
                        <listitem>
                            <para>
                                You can add a Document Folder into a Content Folder.
                            </para>
                        </listitem>
                        <listitem>
                            <para>
                                You can add documents into a Content Folder.
                            </para>
                        </listitem>
                        <listitem>
                            <para>
                                You can upload files into a Content Folder.
                            </para>
                        </listitem>
                        <listitem>
                            <para>
                                You can import subnodes exported into a Content Folder.
                            </para>
                        </listitem>
                    </itemizedlist>
                </listitem>
            </varlistentry>
            <varlistentry>
                <term>Document folder</term>
                <listitem>
                    <itemizedlist>
                        <listitem>
                            <para>
                                You can add a new Document Folder into a Document Folder.
                            </para>
                        </listitem>
                        <listitem>
                            <para>
                                You can add File, Podcast, File Plan documents into a Document Folder.
                            </para>
                        </listitem>
                        <listitem>
                            <para>
                                You can upload files into a Document Folder.
                            </para>
                        </listitem>
                        <listitem>
                            <para>
                                You
                                <emphasis role="bold">cannot</emphasis>
                                add a Content Folder into a Document Folder
                            </para>
                        </listitem>
                        <listitem>
                            <para>
                                You
                                <emphasis role="bold">cannot</emphasis>
                                import an exported a Content Folder into a Document Folder.
                            </para>
                        </listitem>
                        <listitem>
                            <para>
                                You
                                <emphasis role="bold">cannot</emphasis>
                                import an exported Article, Sample node, Kofax into a Document Folder.
                            </para>
                        </listitem>
                    </itemizedlist>
                </listitem>
            </varlistentry>
        </variablelist>
        <procedure id="proc-User_Guide-Add_Folder-Create_a_folder">
            <title>Create a folder</title>
            <step>
                <para>
                    Select the path to create a folder.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/addfolderbutton.png" format="PNG" width="24mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Add Folder</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar. The
                    <guilabel>Add a Folder</guilabel>
                    form is displayed:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/addfolderwindow.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/addfolderwindow.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/icon1.png" format="PNG" width="6mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>scroll arrows</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon to see the type list and select a folder type.
                </para>
            </step>
            <step>
                <para>
                    Enter a name in the
                    <guilabel>Name</guilabel>
                    field. This field is required. You cannot use some special characters in this field (@ # % &amp; *
                    ( ) &quot; &apos; : ; [ ] {} / !)
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save</guilabel>
                    to create a new folder.
                </para>
            </step>
        </procedure>
        <note>
            <title>Duplicate Names</title>
            <para>
                A folder can have the same name as an existing folder. When a new folder is created with the same name
                with another, the new name will have an index number added (e.g:<emphasis>test[2]</emphasis>).
            </para>
            <para>
                You can only create a content folder in another content folder.
            </para>
            <para>
                You can create a document folder in a content folder or a document folder.
            </para>
        </note>
    </section>
    <section id="sect-User_Guide-Actions-Add_translations_to_a_document">
        <title>Add translations to a document</title>
        <para>
            This function enables users to add multiple languages for a document. This action is similar to adding a
            language.
        </para>
        <para>
            By default, the
            <guilabel>Add translation</guilabel>
            button is not displayed on the action bar.
        </para>
        <para>Enable this function by navigating to
            <menuchoice>
                <guimenu>Administration</guimenu>
                <guimenuitem>Content Presentation</guimenuitem>
                <guimenuitem>Manage Views</guimenuitem>
            </menuchoice>
            . See
            <xref linkend="sect-User_Guide-Content_Presentation_Manager-Manage_Views"/>
            to know how to add the
            <guilabel>Add translation</guilabel>
            button to the tabs on the action bar in Content Explorer.
        </para>
        <procedure>
            <title/>
            <step>
                <para>
                    Select a document you want to add the translation for. For example, select an
                    <guilabel>Article</guilabel>
                    which is in<emphasis>English</emphasis>:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/selectarticle.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/selectarticle.png" format="PNG" width="50mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/addtranslationicon.png" format="PNG" width="31mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Add Translation</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar. The
                    <guilabel>Symlink Manager</guilabel>
                    will appear:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/symlinkmanager2.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/symlinkmanager2.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/addplusicon.png" format="PNG" width="8mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>plus</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon, then browse to the target document that has different language with the first document. For
                    example, the
                    <guilabel>Article</guilabel>
                    version in French.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/choosetargetnode.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/choosetargetnode.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    After you have selected the document, click
                    <guilabel>Save</guilabel>
                    on the
                    <guilabel>Symlink Manager</guilabel>
                    form:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/symlinkmanagersave.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/symlinkmanagersave.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Select the document which you have added the translation to, then click the
                    <guilabel>Relation</guilabel>
                    button on the sidebar.
                </para>
                <para>
                    You will see the available language for the selected document. Click the language on this panel to
                    view the document in the corresponding language version.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/availablelanguages.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/availablelanguages.png" format="PNG" width="51mm"/>
                    </imageobject>
                </mediaobject>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Add_symlink">
        <title>Add Symlink</title>
        <para>
            You also easily add a Symlink for a document for the purpose of fast accessing the document that you are
            looking for:
        </para>
        <para>
            Do the following to add a Symlink:
        </para>
        <procedure>
            <title/>
            <step>
                <para>
                    Select a document that you want to point a Symlink to.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/addsymlinkbutton.png" format="PNG" width="27mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Add Sym Link</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar. The Sym Link Manager pop-up will appear:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/symlinkmanager.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/symlinkmanager.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
                <table>
                    <title/>
                    <tgroup cols="2">
                        <thead>
                            <row>
                                <entry>Field</entry>
                                <entry>Details</entry>
                            </row>
                        </thead>
                        <tbody>
                            <row>
                                <entry>
                                    <guilabel>Path Node</guilabel>
                                </entry>
                                <entry>The path of a link</entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Symlink name</guilabel>
                                </entry>
                                <entry>The name of the link.</entry>
                            </row>
                        </tbody>
                    </tgroup>
                </table>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/addplusicon.png" format="PNG" width="8mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>plus</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon to open the
                    <guilabel>Choose Target Node</guilabel>
                    form.
                </para>
            </step>
            <step>
                <para>
                    Choose the workspace which contains the node that you want to add a Symlink:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/workspacelist.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/workspacelist.png" format="PNG" width="61mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/greentick.png" format="PNG" width="6mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>green tick</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon in the row of the node that you want to add, the path of the node will appear in the
                    <guilabel>Path Node</guilabel>
                    field and the name of the node is set by the name of the selected node. You can also edit this name.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/symlinkmanagercompleted.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/symlinkmanagercompleted.png" format="PNG"
                                   width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save</guilabel>
                    to add Symlink.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/symlinkadded.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/symlinkadded.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Comment">
        <title>Comment</title>
        <para>
            This function is used to comment on a document (Note: you cannot comment for a
            <emphasis>File Plan</emphasis>
            document).
        </para>
        <procedure>
            <title/>
            <step>
                <para>
                    Select a document that you want to add a comment to.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/commentdocumentbutton.png" format="PNG" width="39mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Comment this document</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar.
                </para>
                <para>
                    The
                    <guilabel>Add Comment</guilabel>
                    form appears:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/addcommentform.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/addcommentform.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Add your comment in the
                    <guilabel>Comment</guilabel>
                    field.
                </para>
            </step>
            <step>
                <para>
                    Click<guilabel>Save</guilabel>.
                </para>
            </step>
        </procedure>
        <para>
            Comments are shown at the bottom of the document:
        </para>
        <mediaobject>
            <imageobject role="html">
                <imagedata align="center" fileref="images/commentdisplay.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
                <imagedata align="center" fileref="images/commentdisplay.png" format="PNG" width="150mm"/>
            </imageobject>
        </mediaobject>
        <para>
            To view your comment click the
            <guilabel>Show Comments</guilabel>
            link:
        </para>
        <mediaobject>
            <imageobject role="html">
                <imagedata align="center" fileref="images/commentview.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
                <imagedata align="center" fileref="images/commentview.png" format="PNG" width="110mm"/>
            </imageobject>
        </mediaobject>
        <para>
            You can edit your comment by clicking the
            <inlinemediaobject>
                <imageobject>
                    <imagedata fileref="images/editicon2.png" format="PNG" width="5mm"/>
                </imageobject>
                <textobject>
                    <phrase>pencil</phrase>
                </textobject>
            </inlinemediaobject>
            icon or delete it by clicking the
            <inlinemediaobject>
                <imageobject>
                    <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                </imageobject>
                <textobject>
                    <phrase>trash can</phrase>
                </textobject>
            </inlinemediaobject>
            icon.
        </para>
    </section>
    <section id="sect-User_Guide-Actions-Edit_documents">
        <title>Edit a document</title>
        <para>
            There are two ways to edit a document.
        </para>
        <procedure id="proc-User_Guide-Edit_documents-Method_One">
            <title>Method One</title>
            <step>
                <para>
                    Select a document you want to edit in the left panel.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/editdocumenticon.png" format="PNG" width="38mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Edit Document</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar.
                </para>
            </step>
        </procedure>
        <para>
            Or:
        </para>
        <procedure id="proc-User_Guide-Edit_documents-Method_Two">
            <title>Method Two</title>
            <step>
                <para>
                    Select a folder that contains the document you want to edit.
                </para>
            </step>
            <step>
                <para>
                    Right-click the document you want to edit and select Edit from the menu.
                </para>
                <para>
                    The
                    <guilabel>Edit Document</guilabel>
                    form will appear. All information of the selected document will be displayed in this form and ready
                    for you to change except the
                    <guilabel>Name</guilabel>
                    field.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save</guilabel>
                    to commit the changes.
                </para>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Export_nodes">
        <title>Export nodes</title>
        <para>
            Nodes can be exported into either
            <filename>.xml</filename>
            or
            <filename>.zip</filename>
            file types.
        </para>
        <procedure>
            <title/>
            <step>
                <para>
                    Select a node that you want to export.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/exportnode.png" format="PNG" width="39mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Export Node</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar to show the
                    <guilabel>Export Node</guilabel>
                    form:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/exportnodeform.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/exportnodeform.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
                <table>
                    <title/>
                    <tgroup cols="2">
                        <thead>
                            <row>
                                <entry>Fields</entry>
                                <entry>Details</entry>
                            </row>
                        </thead>
                        <tbody>
                            <row>
                                <entry>
                                    <guilabel>Path to Export</guilabel>
                                </entry>
                                <entry>The path of the node being exported. This field will be pre-populated.</entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Format</guilabel>
                                </entry>
                                <entry>The format of the original node.</entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Document View</guilabel>
                                </entry>
                                <entry>Each node is a tag and properties of that node are considered to be elements of
                                    that tag.
                                </entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>System View</guilabel>
                                </entry>
                                <entry>Each node and each property of that node is included in a different tag.</entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Zip</guilabel>
                                </entry>
                                <entry>If this field is checked, the node will be exported as a
                                    <guilabel>.zip</guilabel>
                                    file.
                                </entry>
                            </row>
                        </tbody>
                    </tgroup>
                </table>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Export</guilabel>
                    and choose a location to save the exported file.
                </para>
                <note>
                    <title>Exporting Versioned nodes</title>
                    <para>
                        The
                        <guilabel>Export Node</guilabel>
                        form will offer an
                        <guilabel>Export version history</guilabel>
                        button if the node being exported, or any of its child nodes, is versioned.
                    </para>
                    <para>
                        This action exports all of the node&apos;s version history.
                    </para>
                </note>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Import_Nodes">
        <title>Import Nodes</title>
        <para>
            Nodes that are in the
            <filename>.xml</filename>
            file format can be imported in to the JCR Explorer system.
        </para>
        <procedure>
            <title/>
            <step>
                <para>
                    Select the location that you want to import the new node to.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/importnodebutton.png" format="PNG" width="25mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Import Node</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar . The
                    <guilabel>Import Node</guilabel>
                    form appears.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/importnodeform.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/importnodeform.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Browse</guilabel>
                    next to the
                    <guilabel>Upload File</guilabel>
                    field and navigate to the file you want to import.
                </para>
            </step>
            <step>
                <para>
                    Select the
                    <guilabel>UUID</guilabel>
                    from the drop down menu:
                </para>
                <variablelist>
                    <varlistentry>
                        <term>Create new</term>
                        <listitem>
                            <para>
                                A new UUID will be created for the new node.
                            </para>
                        </listitem>
                    </varlistentry>
                    <varlistentry>
                        <term>Remove existing</term>
                        <listitem>
                            <para>
                                The new node will be created in the selected path with the UUID it was exported with.
                            </para>
                        </listitem>
                    </varlistentry>
                    <varlistentry>
                        <term>Replace existing</term>
                        <listitem>
                            <para>
                                The imported node will replace the existing node and UUID.
                            </para>
                        </listitem>
                    </varlistentry>
                    <varlistentry>
                        <term>Throw Exception</term>
                        <listitem>
                            <para>
                                This option will display an alert informing you if you cannot import the file.
                            </para>
                        </listitem>
                    </varlistentry>
                </variablelist>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Browse</guilabel>
                    next to the
                    <guilabel>Version history</guilabel>
                    to select a version to import.
                </para>
            </step>
            <step>
                <para>
                    Select a format.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Import</guilabel>
                    to import the chosen version of the selected file.
                </para>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Manage_Actions">
        <title>Manage Actions</title>
        <section id="sect-User_Guide-Manage_Actions-Add_an_action">
            <title>Add an action</title>
            <procedure>
                <title/>
                <step>
                    <para>
                        Select the node you want to add an action to.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/manageactionsbutton.png" format="PNG" width="31mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>Manage Actions</phrase>
                            </textobject>
                        </inlinemediaobject>
                        button on the action bar.
                    </para>
                    <para>
                        The
                        <guilabel>Manage Actions</guilabel>
                        form will appear.
                    </para>
                </step>
                <step>
                    <para>
                        Select the
                        <guilabel>Add Actions</guilabel>
                        tab to open the form to add an action to the folder.
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/addactionstab.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/addactionstab.png" format="PNG" width="150mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/icon1.png" format="PNG" width="6mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>scroll arrows</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon and select the type of action from the drop-down menu.
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/typeactions.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/typeactions.png" format="PNG" width="64mm"/>
                        </imageobject>
                    </mediaobject>
                    <table>
                        <title/>
                        <tgroup cols="2">
                            <thead>
                                <row>
                                    <entry>Field</entry>
                                    <entry>Details</entry>
                                </row>
                            </thead>
                            <tbody>
                                <row>
                                    <entry>
                                        <guilabel>exo:action</guilabel>
                                    </entry>
                                    <entry>This action is not supported.</entry>
                                </row>
                                <row>
                                    <entry>
                                        <guilabel>exo:AddMetadataAction</guilabel>
                                    </entry>
                                    <entry>This action adds metadata</entry>
                                </row>
                                <row>
                                    <entry>
                                        <guilabel>exo:autoVersioning</guilabel>
                                    </entry>
                                    <entry>This action automatically adds a version.</entry>
                                </row>
                                <row>
                                    <entry>
                                        <guilabel>exo:createRSSFeedAction</guilabel>
                                    </entry>
                                    <entry>This action creates an RSS file.</entry>
                                </row>
                                <row>
                                    <entry>
                                        <guilabel>exo:enableVersioning</guilabel>
                                    </entry>
                                    <entry>This action enables versioning.</entry>
                                </row>
                                <row>
                                    <entry>
                                        <guilabel>exo:getMailAction</guilabel>
                                    </entry>
                                    <entry>This action fetches mail</entry>
                                </row>
                                <row>
                                    <entry>
                                        <guilabel>exo:sendMailAction</guilabel>
                                    </entry>
                                    <entry>This action sends mail.</entry>
                                </row>
                                <row>
                                    <entry>
                                        <guilabel>exo:taxonomy/Action</guilabel>
                                    </entry>
                                    <entry>This action creates categories</entry>
                                </row>
                                <row>
                                    <entry>
                                        <guilabel>exo:transformBinaryTo TextAction</guilabel>
                                    </entry>
                                    <entry>This action converts
                                        <emphasis>.pdf</emphasis>
                                        or
                                        <emphasis>.doc</emphasis>
                                        file types to plain text.
                                    </entry>
                                </row>
                            </tbody>
                        </tgroup>
                    </table>
                </step>
                <step>
                    <para>
                        Complete the required fields in the form for the selected action.
                    </para>
                    <para>
                        <table frame="all">
                            <title/>
                            <tgroup cols="2">
                                <colspec colname="c1"/>
                                <colspec colname="c2"/>
                                <thead>
                                    <row>
                                        <entry>
                                            Field
                                        </entry>
                                        <entry>
                                            Details
                                        </entry>
                                    </row>
                                </thead>
                                <tbody>
                                    <row>
                                        <entry>
                                            <guilabel>ID</guilabel>
                                        </entry>
                                        <entry>The Id of action. This field is created automatically and cannot be
                                            modified.
                                        </entry>
                                    </row>
                                    <row>
                                        <entry>
                                            <guilabel>Name</guilabel>
                                        </entry>
                                        <entry>The name of this action. This name is internal to the JCR explorer.
                                        </entry>
                                    </row>
                                    <row>
                                        <entry>
                                            <guilabel>Lifecycle</guilabel>
                                        </entry>
                                        <entry>Select the lifecycle for this action. The action will be executed
                                            depending on the lifecycle:
                                            <itemizedlist>
                                                <listitem>
                                                    <para>
                                                        <guilabel>Add</guilabel>: The action will be executed to a new
                                                        document, but not to a subfolder when the document or the
                                                        subfolder is created in the folder in which an action has been
                                                        added to. It&apos;s also applied to a new document in the
                                                        subfolder of the folder.
                                                    </para>
                                                </listitem>
                                                <listitem>
                                                    <para>
                                                        <guilabel>Modify</guilabel>: the action will be executed when a
                                                        folder /node is modified.
                                                    </para>
                                                </listitem>
                                                <listitem>
                                                    <para>
                                                        <guilabel>User action</guilabel>: The action is executed when
                                                        right-clicking on the folder and then selecting the action.
                                                    </para>
                                                </listitem>
                                                <listitem>
                                                    <para>
                                                        <guilabel>Remove</guilabel>: The action will be executed to a
                                                        document, but not to a sub-folder in the folder when the
                                                        document or the sub-folder is moved.
                                                    </para>
                                                </listitem>
                                                <listitem>
                                                    <para>
                                                        <guilabel>Schedule</guilabel>: the action is done at specific
                                                        time. There are 2 schedule lifeless types: period and cron. (See
                                                        more about Schedule lifecycle).
                                                    </para>
                                                    <para>
                                                        If you need the same action to be executed in several
                                                        lifecycles, you have to create several actions.
                                                    </para>
                                                </listitem>
                                            </itemizedlist>
                                        </entry>
                                    </row>
                                </tbody>
                            </tgroup>
                        </table>
                    </para>
                </step>
                <step>
                    <para>
                        Click
                        <guilabel>Save</guilabel>
                        to commit the action.
                    </para>
                </step>
            </procedure>
            <para>
                All actions of a node are listed in the
                <guilabel>Available Actions</guilabel>
                tab.
            </para>
            <para>
                Once an action is added to a node it is automatically added to any child nodes of the selected node.
            </para>
            <para>
                If an action added with the lifecycle<guilabel>user action</guilabel>, it will be applied for the
                current node. And an action added with other lifestyles, it will be applied for the child nodes.
            </para>
            <note>
                <title>Actions in menus</title>
                <para>
                    Not all actions are listed in a nodes right-click menu. Some will be performed immediately when that
                    action is added.
                </para>
            </note>
        </section>
        <section id="sect-User_Guide-Manage_Actions-View_Actions">
            <title>View Actions</title>
            <procedure>
                <title/>
                <step>
                    <para>
                        Open the
                        <guilabel>Manage Actions</guilabel>
                        form and select the
                        <guilabel>Available Actions</guilabel>
                        tab.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/previewicon.png" format="PNG" width="7mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>magnifying glass</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon that corresponds to the action you want to view.
                    </para>
                    <para>
                        The details will be displayed in the
                        <guilabel>Action info</guilabel>
                        tab:
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/actionsinfotab.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/actionsinfotab.png" format="PNG" width="150mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
            </procedure>
        </section>
        <section id="sect-User_Guide-Manage_Actions-Edit_an_action">
            <title>Edit an action</title>
            <procedure>
                <title/>
                <step>
                    <para>
                        Open the
                        <guilabel>Manage Actions</guilabel>
                        form and select the
                        <guilabel>Available Actions</guilabel>
                        tab.
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/availableactions.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/availableactions.png" format="PNG" width="150mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/editicon4.png" format="PNG" width="6mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>pencil</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon that corresponds to the action you want to modify.
                    </para>
                </step>
                <step>
                    <para>
                        Edit the properties in the<guilabel>Actions form</guilabel>:
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/editactionform.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/editactionform.png" format="PNG" width="150mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
                <step>
                    <para>
                        Click
                        <guilabel>Save</guilabel>
                        to commit the changes.
                    </para>
                </step>
            </procedure>
        </section>
        <section id="sect-User_Guide-Manage_Actions-Delete_an_action">
            <title>Delete an action</title>
            <procedure>
                <title/>
                <step>
                    <para>
                        Open the
                        <guilabel>Manage Actions</guilabel>
                        form and select the
                        <guilabel>Available Actions</guilabel>
                        tab.
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/availableactions.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/availableactions.png" format="PNG" width="150mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>trash can</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon that corresponds to the action you want to modify.
                    </para>
                </step>
                <step>
                    <para>
                        Click
                        <guilabel>OK</guilabel>
                        on the confirmation dialog box to delete the action.
                    </para>
                </step>
            </procedure>
        </section>
    </section>
    <section id="sect-User_Guide-Actions-Manage_Auditing">
        <title>Manage Auditing</title>
        <para>
            This function logs property changes in nodes.
        </para>
        <procedure>
            <title/>
            <step>
                <para>
                    Select a node.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/manageauditing.png" format="PNG" width="30mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Manage Auditing</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar. The
                    <guilabel>Activate Auditing</guilabel>
                    message appears.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/auditingactivated.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/auditingactivated.png" format="PNG" width="103mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Activate</guilabel>
                    to activate auditing on the selected node.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/manageauditing.png" format="PNG" width="30mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Manage Auditing</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button again to view audit information for the selected node.
                </para>
                <para>
                    The
                    <guilabel>Auditing Information</guilabel>
                    list appears.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/auditinformation.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/auditinformation.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
                <para>
                    If the node has no audit information the form will appear like this:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/noauditinformation.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/noauditinformation.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Manage_Categories">
        <title>Manage Categories</title>
        <section id="sect-User_Guide-Manage_Categories-Add_a_category_for_a_node">
            <title>Add a category for a node</title>
            <para>
                You can add categories to document type nodes only:
            </para>
            <procedure id="proc-User_Guide-Add_a_category_for_a_node-_Add_a_category">
                <title>Add a category</title>
                <step>
                    <para>
                        Select the node that you want to add a category to.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/managecategoriesicon.png" format="PNG" width="33mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>Manage Categories</phrase>
                            </textobject>
                        </inlinemediaobject>
                        button on the action bar.
                    </para>
                    <para>
                        The
                        <guilabel>Add category</guilabel>
                        form appears.
                    </para>
                </step>
                <step>
                    <para>
                        Select the
                        <guilabel>Select category</guilabel>
                        tab to show the available categories.
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/showcategoriestab.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/showcategoriestab.png" format="PNG"
                                       width="150mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/greentick.png" format="PNG" width="6mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>green tick</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon to add the corresponding category to the node.
                    </para>
                </step>
            </procedure>
            <para>
                Categories that have been added to a node are listed in the
                <guilabel>Referenced categories</guilabel>
                tab of the
                <guilabel>Add categories</guilabel>
                form.
            </para>
            <para>
                All nodes belonging to a category can be viewed by doing the following:
            </para>
            <procedure id="proc-User_Guide-Add_a_category_for_a_node-_View_a_category">
                <title>View a category</title>
                <step>
                    <para>
                        Go to the drive that contains the category you have added. There will be a list of categories
                        available.
                    </para>
                </step>
                <step>
                    <para>
                        Select a category you want. The documents in that category will be listed.
                    </para>
                </step>
            </procedure>
            <note>
                <title>Copy/paste nodes</title>
                <para>
                    When copying and pasting a node in a drive, a new node with the same content will be created with a
                    different name.
                </para>
                <para>
                    When copying and pasting a node in the category tree, a reference to the original node will be
                    created. This reference is a link rather than a copy. This feature preserves disk space.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/categoryreferencednodes.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/categoryreferencednodes.png" format="PNG"
                                   width="105mm"/>
                    </imageobject>
                </mediaobject>
            </note>
        </section>
        <section id="sect-User_Guide-Manage_Categories-Delete_a_Category">
            <title>Delete a Category</title>
            <procedure id="proc-User_Guide-Delete_a_Category-_Delete_a_category">
                <title>Delete a category</title>
                <step>
                    <para>
                        Select a categorized node.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/managecategoriesicon.png" format="PNG" width="33mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>Manage Categories</phrase>
                            </textobject>
                        </inlinemediaobject>
                        button.
                    </para>
                </step>
                <step>
                    <para>
                        Select the
                        <guilabel>Referenced categories</guilabel>
                        tab.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>trash can</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon that corresponds to the category you want to delete.
                    </para>
                </step>
            </procedure>
        </section>
    </section>
    <section id="sect-User_Guide-Actions-ShowHide_Content">
        <title>Show/Hide a content</title>
        <para>
            Nodes can be hidden or revealed as desired.
        </para>
        <procedure id="proc-User_Guide-ShowHide_Content-Hide_a_Node">
            <title>Hide a Node</title>
            <step>
                <para>
                    Select the node you want to hide.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/hideshowcontentbutton.png" format="PNG" width="35mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Hide/Show content</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar to hide the node.
                </para>
                <para>
                    A message box will appear with a confirmation that the node has been hidden.
                </para>
            </step>
            <step id="step-User_Guide-Hide_a_Node-Show_a_Node">
                <title>Show a Node</title>
                <para>
                    To reveal a hidden node, click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/hideshowcontentbutton.png" format="PNG"/>
                        </imageobject>
                        <textobject>
                            <phrase>Hide/Show content</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button again.
                </para>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Manage_Publications">
        <title>Manage Publications</title>
        <para>This function is used to manage node publication.</para>
        <procedure id="proc-User_Guide-Manage_Publications-Manage_Publications">
            <title>Manage Publications</title>
            <step>
                <para>
                    Select a node (on the left or right panel) which you want to manage the publication.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/managepublicationsbutton.png" format="PNG" width="34mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Manage Publications</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the actions bar.
                </para>
                <para>
                    The
                    <guilabel>Manage Publications</guilabel>
                    form appears:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/managepublicationsform.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/managepublicationsform.png" format="PNG"
                                   width="150mm"/>
                    </imageobject>
                </mediaobject>
                <para>
                    The
                    <guilabel>Revision</guilabel>
                    tab displays some basic information and the current state of the selected node.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/previewicon2.png" format="PNG" width="7mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>magnifying glass</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon to view the content of the node or click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/restoreversionicon.png" format="PNG" width="10mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Restore Version</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon to restore a version (refer to
                    <xref linkend="sect-User_Guide-Actions-Manage_Versions"/>
                    for information about versioning).
                </para>
            </step>
            <step>
                <para>
                    Select the
                    <guilabel>History</guilabel>
                    tab to view the publication history of the node.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save</guilabel>
                    to commit any changes made.
                </para>
                <important>
                    <para>
                        See
                        <xref linkend="sect-User_Guide-Contribute_Content-Publication_Process"/>
                        to understand more Manage Publication
                    </para>
                </important>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Manage_Relations">
        <title>Manage Relations</title>
        <para>You can use this function to create relationships between nodes </para>
        <section id="sect-User_Guide-Manage_Relations-Add_a_relation">
            <title>Add a relation</title>
            <procedure id="proc-User_Guide-Add_a_relation-_Add_a_relation">
                <title>Add a relation</title>
                <step>
                    <para>
                        Select the node you want to add a relations to.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/managerelationsicon.png" format="PNG" width="31mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>Manage Relations</phrase>
                            </textobject>
                        </inlinemediaobject>
                        button on the action bar.
                    </para>
                    <para>
                        The
                        <guilabel>Add relation</guilabel>
                        form appears.
                    </para>
                </step>
                <step>
                    <para>
                        Select the
                        <guilabel>Select relation</guilabel>
                        tab to see a list of other documents.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/greentick.png" format="PNG" width="6mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>green tick</phrase>
                            </textobject>
                        </inlinemediaobject>
                        that corresponds to the document(s) that relate to the document selected in<emphasis
                            role="bold">Step 1</emphasis>.
                    </para>
                    <para>
                        Documents linked to the original via a relation will be listed in the
                        <guilabel>Relation List</guilabel>
                        tab.
                    </para>
                </step>
            </procedure>
            <note>
                <title>Relation Rules</title>
                <itemizedlist>
                    <listitem>
                        <para>
                            Relations can only be added to document and uploaded file node types.
                        </para>
                    </listitem>
                    <listitem>
                        <para>
                            A node cannot have a relation to itself.
                        </para>
                    </listitem>
                </itemizedlist>
            </note>
        </section>
        <section id="sect-User_Guide-Manage_Relations-Delete_a_relation">
            <title>Delete a relation</title>
            <procedure id="proc-User_Guide-Delete_a_relation-_Delete_a_relation">
                <title>Delete a relation</title>
                <step>
                    <para>
                        Select a node that has links to related documents.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/managerelationsicon.png" format="PNG" width="31mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>Manage Relations</phrase>
                            </textobject>
                        </inlinemediaobject>
                        button on the action bar.
                    </para>
                </step>
                <step>
                    <para>
                        Select the
                        <guilabel>Relation List</guilabel>
                        to view the relations for the selected node.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>trash can</phrase>
                            </textobject>
                        </inlinemediaobject>
                        corresponding to the relation you want to remove.
                    </para>
                </step>
                <step>
                    <para>
                        Click
                        <guilabel>OK</guilabel>
                        on the confirmation message to delete the relation.
                    </para>
                    <para>
                        The related document will be removed from the list.
                    </para>
                </step>
            </procedure>
        </section>
        <section id="sect-User_Guide-Manage_Relations-View_Relations">
            <title>View Relations</title>
            <procedure id="proc-User_Guide-View_Relations-View_Relations">
                <title>View Relations</title>
                <step>
                    <para>
                        Select a node that has links to related documents.
                    </para>
                </step>
                <step>
                    <para>
                        Click the relation button on the side panel:
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/relationsbutton.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/relationsbutton.png" format="PNG" width="67mm"/>
                        </imageobject>
                    </mediaobject>
                    <para>
                        All nodes related to the selected node will be displayed in the left pane:
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/relationslist.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/relationslist.png" format="PNG" width="62mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
                <step>
                    <para>
                        Click the name of the related node to view the document.
                    </para>
                </step>
            </procedure>
        </section>
    </section>
    <section id="sect-User_Guide-Actions-Manage_Versions">
        <title>Manage Versions</title>
        <section id="sect-User_Guide-Manage_Versions-Add_versions_for_nodes">
            <title>Add versions for nodes</title>
            <procedure id="proc-User_Guide-Add_versions_for_nodes-_Add_version">
                <title>Add version</title>
                <step>
                    <para>
                        Select a node to add a version to.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/manageversionsbutton.png" format="PNG" width="30mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>Manage Relations</phrase>
                            </textobject>
                        </inlinemediaobject>
                        button on the action bar.
                    </para>
                    <para>
                        The following message box will appear:
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/activateversionmessage.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/activateversionmessage.png" format="PNG"
                                       width="103mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
                <step>
                    <para>
                        Click
                        <guilabel>Activate</guilabel>
                        to activate a version for the node.
                    </para>
                </step>
                <step>
                    <para>
                        Right-click the selected node and select
                        <guilabel>CheckIn</guilabel>
                        from the right menu:
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/versionmenu.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/versionmenu.png" format="PNG" width="61mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/manageversionsbutton.png" format="PNG" width="30mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>Manage Versions</phrase>
                            </textobject>
                        </inlinemediaobject>
                        button again to open the
                        <guilabel>Version Info</guilabel>
                        window.
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/versioninfo.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/versioninfo.png" format="PNG" width="150mm"/>
                        </imageobject>
                    </mediaobject>
                    <para>
                        The node selected in
                        <emphasis role="bold">Step 1</emphasis>
                        has been added as the<emphasis>Base version</emphasis>.
                    </para>
                </step>
                <step>
                    <para>
                        Right-click the node again and select
                        <guilabel>Check out</guilabel>
                        to obtain a version of this node.
                    </para>
                </step>
            </procedure>
            <note>
                <para>
                    No actions (copy/cut/rename) can be taken on a node in
                    <emphasis>Check In</emphasis>
                    status. You must check it out before you can perform any actions on it.
                </para>
                <para>
                    If you want to add more versions for a node, right-click the selected node above and select
                    <guilabel>Check In</guilabel>
                    and then<guilabel>Check Out</guilabel>.
                </para>
            </note>
        </section>
        <section id="sect-User_Guide-Manage_Versions-Add_and_Remov_labels_for_Versions">
            <title>Add and Remove labels for Versions</title>
            <procedure id="proc-User_Guide-Add_and_Remov_labels_for_Versions-Add_a_label">
                <title>Add a label</title>
                <step>
                    <para>
                        Select a versioned node.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/manageversionsbutton.png" format="PNG" width="30mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>Manage Versions</phrase>
                            </textobject>
                        </inlinemediaobject>
                        button on the action bar.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/versionplusicon.png" format="PNG" width="9mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>plus</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon on the
                        <guilabel>Version Info</guilabel>
                        window to show the
                        <guilabel>Add label</guilabel>
                        field under the version list.
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/addlabelform.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/addlabelform.png" format="PNG" width="150mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
                <step>
                    <para>
                        Enter a value into the
                        <guilabel>Label</guilabel>
                        field.
                    </para>
                    <para>
                        The label must be unique and cannot use special characters such as @, #, $.
                    </para>
                </step>
                <step>
                    <para>
                        Click
                        <guilabel>Save</guilabel>
                        to submit the new label.
                    </para>
                </step>
            </procedure>
            <procedure id="proc-User_Guide-Add_and_Remov_labels_for_Versions-Remove_a_label">
                <title>Remove a label</title>
                <step>
                    <para>
                        Select a versioned node that has at least one label.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/manageversionsbutton.png" format="PNG" width="30mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>Manage Versions</phrase>
                            </textobject>
                        </inlinemediaobject>
                        button on the action bar.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/versionminusicon.png" format="PNG" width="8mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>minus</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon on the
                        <guilabel>Version Info</guilabel>
                        window to show the
                        <guilabel>Remove label</guilabel>
                        field under the version list.
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/removelabelform.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/removelabelform.png" format="PNG" width="150mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
                <step>
                    <para>
                        Select the label you want to remove from the drop down menu:
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/labellist.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/labellist.png" format="PNG" width="150mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
                <step>
                    <para>
                        Click the
                        <guilabel>Remove</guilabel>
                        button to remove the selected label.
                    </para>
                </step>
            </procedure>
        </section>
        <section id="sect-User_Guide-Manage_Versions-View_versions">
            <title>View versions</title>
            <procedure>
                <title/>
                <step>
                    <para>
                        Select a versioned node.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/manageversionsbutton.png" format="PNG" width="30mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>Manage Versions</phrase>
                            </textobject>
                        </inlinemediaobject>
                        button.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/previewicon2.png" format="PNG" width="7mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>magnifying glass</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon to see the current versions of the selected node.
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/versionviewlist.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/versionviewlist.png" format="PNG" width="150mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
            </procedure>
            <note>
                <title>Folder Nodes</title>
                <para>
                    Version viewing is not supported on folder nodes.
                </para>
                <para>
                    If you click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/previewicon2.png" format="PNG" width="7mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>magnifying glass</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon while the selected node is a folder, a message to this effect will appear.
                </para>
            </note>
        </section>
        <section id="sect-User_Guide-Manage_Versions-Restore_versions">
            <title>Restore versions</title>
            <procedure>
                <title/>
                <step>
                    <para>
                        Select a node that has at least two versions stored.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/manageversionsbutton.png" format="PNG" width="30mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>Manage Versions</phrase>
                            </textobject>
                        </inlinemediaobject>
                        button.
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/versionlist.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/versionlist.png" format="PNG" width="150mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
                <step>
                    <para>
                        Select the version that you wish to restore as the base version.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/restoreversionicon.png" format="PNG" width="10mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>"Restore Version"</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon to restore the selected version
                    </para>
                </step>
            </procedure>
        </section>
        <section id="sect-User_Guide-Manage_Versions-Delete_versions">
            <title>Delete versions</title>
            <procedure>
                <title/>
                <step>
                    <para>
                        Select a node with at least two versions:
                    </para>
                    <mediaobject>
                        <imageobject role="html">
                            <imagedata align="center" fileref="images/versionlist.png" format="PNG"/>
                        </imageobject>
                        <imageobject role="fo">
                            <imagedata align="center" fileref="images/versionlist.png" format="PNG" width="150mm"/>
                        </imageobject>
                    </mediaobject>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/manageversionsbutton.png" format="PNG" width="30mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>Manage Versions</phrase>
                            </textobject>
                        </inlinemediaobject>
                        button.
                    </para>
                </step>
                <step>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>trash can</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon corresponding to the version you want to delete.
                    </para>
                    <para>
                        A confirmation message will appear.
                    </para>
                </step>
                <step>
                    <para>
                        Click
                        <guilabel>OK</guilabel>
                        to delete the version or
                        <guilabel>Cancel</guilabel>
                        to quit.
                    </para>
                </step>
            </procedure>
            <note>
                <title>Base Versions</title>
                <para>
                    You cannot delete a base version.
                </para>
            </note>
        </section>
    </section>
    <section id="sect-User_Guide-Actions-Multi_Languages">
        <title>Multi Languages</title>
        <para>
            This function is used to support users to add multiple languages for a document. Each document can be
            displayed in many languages.
        </para>
        <procedure>
            <title/>
            <step>
                <para>
                    Select a document that you want to add language(s).
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/localisedcontents.png" format="PNG" width="59mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Add/Edit localized contents</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the
                    <guilabel>Action</guilabel>
                    bar.
                </para>
                <para>
                    The
                    <guilabel>Multi-language</guilabel>
                    form will appear.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/multi-language.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/multi-language.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
                <para>
                    The
                    <guilabel>View language</guilabel>
                    tab contains a list of all languages. The default language for the document will be automatically
                    populated.
                </para>
            </step>
            <step>
                <para>
                    Select the
                    <guilabel>Add language</guilabel>
                    tab. This tab will be displayed differently, depending on what file you selected. However, the area
                    where you can add languages for document is the same. The below illustration shows the
                    <guilabel>Add language</guilabel>
                    tab for a
                    <guilabel>Sample node</guilabel>
                    file:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/addlanguageform.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/addlanguageform.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Select a language you want to add from the
                    <guilabel>Language</guilabel>
                    drop-down list.
                </para>
                <para>
                    If the selected language has not been added for current document, the content field will be blank.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/selectlanguage.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/selectlanguage.png" format="PNG" width="91mm"/>
                    </imageobject>
                </mediaobject>
                <para>
                    Select the
                    <guilabel>Set default</guilabel>
                    checkbox if you want to set your selected language as default language.
                </para>
            </step>
            <step>
                <para>
                    Click<guilabel>Save</guilabel>, you will be returned to the
                    <guilabel>View language</guilabel>
                    tab. Your selected language is now added to the
                    <guilabel>Language</guilabel>
                    field:
                </para>
                <para>
                    You can view this document in the new added language by selecting the language from the language
                    drop-down list then click the
                    <guilabel>View</guilabel>
                    button.
                </para>
            </step>
        </procedure>
        <para>
            To view the languages list of a document, do the following:
        </para>
        <procedure id="proc-User_Guide-Multi_Languages-View_the_language_list">
            <title>View the language list</title>
            <step>
                <para>
                    Select a document that you want to view the language list, then click the
                    <guilabel>Relation</guilabel>
                    button on side panel:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/relationbutton.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/relationbutton.png" format="PNG" width="67mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    The list of language (and all related documents) will be displayed on the left panel:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/languagelist.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/languagelist.png" format="PNG" width="62mm"/>
                    </imageobject>
                </mediaobject>
                <para>
                    You can view the document in the new language by clicking the corresponding link in the<guilabel>
                    Languages List</guilabel>.
                </para>
                <para>
                    For more details about Relations, refer to<xref
                        linkend="sect-User_Guide-Manage_Relations-View_Relations"/>.
                </para>
            </step>
        </procedure>
        <note>
            <title>File Plan Language</title>
            <para>
                You cannot add multiple languages to a File Plan or any subnodes of a File Plan.
            </para>
        </note>
    </section>
    <section id="sect-User_Guide-Actions-Overload_Thumbnails">
        <title>Overload Thumbnails</title>
        <para>
            You can
            <emphasis>overload</emphasis>
            a thumbnail image for a folder. Overloading allows a folder to be represented by a thumbnail image, rather
            than a folder icon.
        </para>
        <para>
            To overload a thumbnail, do the following
        </para>
        <procedure id="proc-User_Guide-Overload_Thumbnails-Overload_thumbnails">
            <title>Overload thumbnails</title>
            <step>
                <para>
                    Select the folder you wish to overload with a thumbnail image.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/overloadthumbnail.png" format="PNG" width="34mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Overload thumbnail</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar.
                </para>
                <para>
                    The
                    <guilabel>Add thumbnail image</guilabel>
                    form appears:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/addthumbnail.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/addthumbnail.png" format="PNG" width="129mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Browse...</guilabel>
                    button to select the image to use as the display icon for the selected folder.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save</guilabel>
                    to commit the change. The node will be stored in an
                    <guilabel>exo:thumbnails</guilabel>
                    folder.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/exothumbnailsfolder.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/exothumbnailsfolder.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Request_Approval">
        <title>Request Approval</title>
        <para>
            When a content is created, if you want to publish it but you do not have the right to publish the content,
            you must send an approval request for your content.
        </para>
        <para>
            Do the following:
        </para>
        <procedure id="proc-User_Guide-Request_Approval-Request_Approval">
            <title>Request Approval</title>
            <step>
                <para>
                    Select a content that you want to send an approval request to publish.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <guilabel>Request Approval</guilabel>
                    button on the action bar.
                </para>
                <para>
                    The content is displayed at the bottom of the Content Explorer of the people who have the right to
                    approve contents.
                </para>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Approve_Content">
        <title>Approve a content</title>
        <para>
            When a content is created by users, it maybe need approved to publish if there is a approval request. To
            approve a content, do the following:
        </para>
        <procedure id="proc-User_Guide-Approve_Content-Approve_a_content">
            <title>Approve a content</title>
            <step>
                <para>
                    Select a content that needs approving.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <guilabel>Approve Content</guilabel>
                    button on the action bar and the content is ready to be published.
                </para>
                <note>
                    <para>
                        The Approve Content button is only invisible for users who have the right to approve contents.
                    </para>
                    <para>
                        By default, the button is not displayed on the action bar.
                    </para>
                    <para>
                        Enable this function by navigating to
                        <menuchoice>
                            <guimenu>Administration</guimenu>
                            <guimenuitem>Content Presentation</guimenuitem>
                            <guimenuitem>Manage Views</guimenuitem>
                        </menuchoice>
                        . See
                        <xref linkend="sect-User_Guide-Content_Presentation_Manager-Manage_Views"/>
                        to know how to add the
                        <guilabel>Approve Content</guilabel>
                        button to the tabs on the action bar in Content Explorer.
                    </para>
                </note>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Publish_Content">
        <title>Publish a content</title>
        <para>After the content is approved, it can be published by the people who have the permission to publish
            contents.
        </para>
        <para>Do the following:</para>
        <procedure id="proc-User_Guide-Publish_Content-_Publish_a_content">
            <title>Publish a content</title>
            <step>
                <para>
                    Select a content that you want to publish.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <guilabel>Publish Content</guilabel>
                    button on the action bar. The content will be published as the schedule that you set up.
                </para>
                <note>
                    <para>
                        The
                        <guilabel>Publish Content</guilabel>
                        button is only visible to users who have the right to publish contents.
                    </para>
                    <para>
                        By default, the button is not displayed on the action bar.
                    </para>
                    <para>
                        Enable this function by navigating to
                        <menuchoice>
                            <guimenu>Administration</guimenu>
                            <guimenuitem>Content Presentation</guimenuitem>
                            <guimenuitem>Manage Views</guimenuitem>
                        </menuchoice>
                        . See
                        <xref linkend="sect-User_Guide-Content_Presentation_Manager-Manage_Views"/>
                        to know how to add the
                        <guilabel>Publish Content</guilabel>
                        button to the tabs on the action bar in Content Explorer.
                    </para>
                </note>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Show_Drives">
        <title>Show Drives</title>
        <para> This function enables you to show or hide all the drives in Content Explorer.</para>
        <para>To show drives, click the
            <inlinemediaobject>
                <imageobject>
                    <imagedata fileref="images/showhidedrives.png" format="PNG" width="44mm"/>
                </imageobject>
                <textobject>
                    <phrase>Show/Hide Drives</phrase>
                </textobject>
            </inlinemediaobject>
            button on the action bar.
        </para>
        <para>To hide drives, click the
            <inlinemediaobject>
                <imageobject>
                    <imagedata fileref="images/showhidedrives.png" format="PNG" width="44mm"/>
                </imageobject>
                <textobject>
                    <phrase>Show/Hide Drives</phrase>
                </textobject>
            </inlinemediaobject>
            button again.
        </para>
    </section>
    <section id="sect-User_Guide-Actions-Show_JCR_Structure">
        <title>Show JCR Structure</title>
        <para>This function allows you to view nodes in documents in a tree structure. </para>
        <para>
            <emphasis role="bold">Show the JCR structure</emphasis>
        </para>
        <procedure>
            <step>
                <para>
                    Select a document.
                </para>
            </step>
            <step>
                <para>
                    Select the
                    <guilabel>Info</guilabel>
                    tab.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/jcrstructure.png" format="PNG" width="46mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Show/Hide Like JCR Structure</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/discsave.png" format="PNG" width="8mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>disk</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon to save the view.
                </para>
                <para>
                    The following information message will appear:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/savemessage.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/savemessage.png" format="PNG" width="142mm"/>
                    </imageobject>
                </mediaobject>
            </step>
        </procedure>
        <para><emphasis role="bold">Hide the JCR structure</emphasis>: select a document is showing the JCR structure,
            then click the
            <inlinemediaobject>
                <imageobject>
                    <imagedata fileref="images/jcrstructure.png" format="PNG" width="46mm"/>
                </imageobject>
                <textobject>
                    <phrase>Show/Hide Like JCR Structure</phrase>
                </textobject>
            </inlinemediaobject>
            button again.
        </para>

    </section>
    <section id="sect-User_Guide-Actions-Tag_Documents">
        <title>Tag Documents</title>
        <para>
            A
            <emphasis>tag</emphasis>
            is a (relevant) keyword or term associated with or assigned to a piece of information (a picture, a
            geographic map, a blog entry, a video clip etc.). Tags describe the item and enable keyword-based
            classification and searching.
        </para>
        <procedure id="proc-User_Guide-Tag_Documents-Add_a_new_tag_for_a_document">
            <title>Add a new tag for a document</title>
            <step>
                <para>
                    Select a document that you want to add tags to.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/taggingdocument.png" format="PNG" width="51mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Tagging this document</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar. The
                    <guilabel>Tag Manager</guilabel>
                    will be displayed:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/tagmanager.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/tagmanager.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
                <table>
                    <title/>
                    <tgroup cols="2">
                        <thead>
                            <row>
                                <entry>Fields</entry>
                                <entry>Details</entry>
                            </row>
                        </thead>
                        <tbody>
                            <row>
                                <entry>
                                    <guilabel>Tag names</guilabel>
                                </entry>
                                <entry>The tag names that users want to add tags for documents.</entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Tag Scopes</guilabel>
                                </entry>
                                <entry>To classify tags. There are four tag types: private, public, group, site.
                                    Currently, the two first types are activated(Private: a user who create tags can
                                    view and edit tags; public: all users can view and edit tags).
                                </entry>
                            </row>
                            <row>
                                <entry>
                                    <guilabel>Linked tags</guilabel>
                                </entry>
                                <entry>To list all tags of a document after you click the Add Tags button.</entry>
                            </row>
                        </tbody>
                    </tgroup>
                </table>
            </step>
            <step>
                <para>
                    Enter a value in the
                    <guilabel>Tag names</guilabel>
                    field. A document can be added several tags at a time by entering multiple tags in the
                    <guilabel>Tag names</guilabel>
                    field and separate by a comma (,).
                </para>
            </step>
            <step>
                <para>
                    Select a value for the
                    <guilabel>Tag Scopes</guilabel>
                    field.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Add Tags</guilabel>
                    to accept, or
                    <guilabel>Close</guilabel>
                    to quit. Only you can see this tag in this document.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>trash can</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon to delete tags.
                </para>
            </step>
        </procedure>
        <procedure id="proc-User_Guide-Tag_Documents-Remove_tags_from_a_document">
            <title>Remove tags from a document</title>
            <step>
                <para>
                    Select a document with tags that you want to remove.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/taggingdocument.png" format="PNG" width="51mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Tagging this document</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar to open the
                    <guilabel>Tag Manager</guilabel>
                    form.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>trash can</phrase>
                        </textobject>
                    </inlinemediaobject>
                    corresponding to the tags you want to delete.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>OK</guilabel>
                    on the confirmation message to delete the tags.
                </para>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Upload_files_into_folders">
        <title>Upload files into folders</title>
        <para>
            This function allows you to upload a file from your machine. All file types can be uploaded. The uploaded
            file name cannot include the special characters: ! @ $ % &amp; [ ].
        </para>
        <procedure id="proc-User_Guide-Upload_files_into_folders-To_upload_file_into_folder_do_as_follows">
            <title>Uploading a File into a Folder</title>
            <step>
                <para>
                    Select the folder that you want to upload a file into (you can select from either the left or right
                    panels).
                </para>
            </step>
            <step>
                <para>
                    Select the
                    <guilabel>Actions</guilabel>
                    tab to show some actions on the action bar.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/uploadicon2.png" format="PNG" width="17mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Upload</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar to open the
                    <guilabel>Upload a file</guilabel>
                    form:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/uploadfilewindow.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/uploadfilewindow.png" format="PNG" width="141mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Browse and select a file on your device by clicking the
                    <guilabel>Browse...</guilabel>
                    button. The selected file name will be displayed in the
                    <guilabel>Select a file</guilabel>
                    field.
                </para>
                <para>
                    If you want to upload multi files at the same time, click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/addplusicon.png" format="PNG" width="8mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>plus</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon to open more forms to upload more files:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/multipleuploadform.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/multipleuploadform.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
                <para>
                    The
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>trash can</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon closes the upload file form.
                </para>
            </step>
            <step>
                <para>
                    You can change the uploaded file by clicking the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>trash can</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon and clicking the
                    <guilabel>Browse...</guilabel>
                    button again to select another file.
                </para>
            </step>
            <step>
                <para>
                    By default, the name of the uploaded file will be kept as original but if you want to change, you
                    can type a new name in the
                    <guilabel>Name</guilabel>
                    field (the new name must not contain the special characters: ! @ $ % &amp; [ ]). This field is not
                    required.
                </para>
            </step>
            <step>
                <para>
                    You can click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/addplusicon.png" format="PNG" width="8mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>plus</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon next to the
                    <guilabel>List Taxonomy</guilabel>
                    field to add categories for this file:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/addcategories.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/addcategories.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Select categories by clicking the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/greentick.png" format="PNG" width="6mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>green tick</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon. Click the
                    <guilabel>plus</guilabel>
                    to open child nodes of categories.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/addcategoriesexpanded.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/addcategoriesexpanded.png" format="PNG"
                                   width="150mm"/>
                    </imageobject>
                </mediaobject>
                <note>
                    <para>
                        You can add more categories for a file by clicking the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/addplusicon.png" format="PNG" width="8mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>plus</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon again to open the
                        <guilabel>Add Categories</guilabel>
                        form.
                    </para>
                    <para>
                        Click the
                        <inlinemediaobject>
                            <imageobject>
                                <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                            </imageobject>
                            <textobject>
                                <phrase>trash can</phrase>
                            </textobject>
                        </inlinemediaobject>
                        icon to delete a category in
                        <guilabel>Upload a file</guilabel>
                        form.
                    </para>
                    <para>
                        You can also manage categories which were added to files by using the
                        <guilabel>Manage Categories</guilabel>
                        function. See<xref linkend="sect-User_Guide-Actions-Manage_Categories"/>.
                    </para>
                </note>
            </step>
            <step>
                <para>
                    Complete uploading file by clicking
                    <guilabel>Save.</guilabel>
                </para>
            </step>
            <step>
                <para>
                    After being saved, the main information of the uploaded file will be displayed:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/uploadedfileview.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/uploadedfileview.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/editicon4.png" format="PNG" width="6mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>pencil</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon to see more details of its external metadata information. The
                    <guilabel>List external metadata</guilabel>
                    tab will be enabled. Values can be entered into fields on this tab.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/externalmetadata.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/externalmetadata.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save</guilabel>
                    to accept changes or
                    <guilabel>Cancel</guilabel>
                    to quit without any changes.
                </para>
            </step>
            <step>
                <para>
                    Data can be added to the uploaded file. Check the checkbox, then click
                    <guilabel>Add</guilabel>
                    or
                    <guilabel>Cancel</guilabel>
                    to quit without adding anything.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/addexternalmetadata.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/addexternalmetadata.png" format="PNG" width="103mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    New metadata is displayed in the
                    <guilabel>External Metadatas</guilabel>
                    list and this can be edited it by clicking the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/editicon4.png" format="PNG" width="6mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>pencil</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Close</guilabel>
                    to quit the
                    <guilabel>Uploaded information</guilabel>
                    form.
                </para>
            </step>
            <step>
                <para>
                    After being uploaded, the tree is displayed in the left panel:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/uploadtree.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/uploadtree.png" format="PNG" width="50mm"/>
                    </imageobject>
                </mediaobject>
                <note>
                    <title>File Size Limits</title>
                    <para>
                        The size of the uploaded file depends on the size limit of the uploaded file that you set up in
                        the Edit mode of Content Explorer. If your file size exceeds the limit, a pop-up message will
                        appears to alert you.
                    </para>
                </note>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-View_Metadata">
        <title>View Metadata</title>
        <para>
            This function allows you to view the metadata attached to File nodes, Podcast nodes, File Plan child nodes
            and uploaded file nodes (
            <guilabel>nt:file</guilabel>
            nodes)
        </para>
        <procedure>
            <title/>
            <step>
                <para>
                    Select an appropriate (<guilabel>nt:file</guilabel>) node.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/viewmetadatasbutton.png" format="PNG" width="28mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>View Metadatas</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button. The
                    <guilabel>View Metadata</guilabel>
                    form appears:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/viewmetadatasform.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/viewmetadatasform.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Click the
                    <guilabel>Add/Edit</guilabel>
                    button at the bottom of the
                    <guilabel>View Metadata</guilabel>
                    form to add metadata.
                </para>
            </step>
            <step>
                <para>
                    Complete the desired fields in the
                    <guilabel>Add/Edit Properties</guilabel>
                    form. Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/addplusicon.png" format="PNG" width="8mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>plus</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon to add further metadata.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/addeditpropertiesform.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/addeditpropertiesform.png" format="PNG"
                                   width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save</guilabel>
                    to commit the new metadata values.
                </para>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-View_Node_Types">
        <title>View Node Types</title>
        <para>
            To view detailed information about a node:
        </para>
        <procedure>
            <title/>
            <step>
                <para>
                    Select a node that you want to view the detailed information for.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/viewnodetypesbutton.png" format="PNG" width="30mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>View Node Types</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button to view detailed information about the selected node.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/nodetypesinformation.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/nodetypesinformation.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Click the tabs at the top of the form to view categorized information.
                </para>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-View_Permissions">
        <title>View Permissions</title>
        <para>
            This function enables an administrator to manage the permissions for nodes.
        </para>
        <procedure id="proc-User_Guide-View_Permissions-View_Permissions">
            <title>View Permissions</title>
            <step>
                <para>
                    Select a node.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/viewpermissionsbutton.png" format="PNG" width="30mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>View Permissions</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button. The
                    <guilabel>Permissions Management</guilabel>
                    form appears.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/permissionsmanagementform.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/permissionsmanagementform.png" format="PNG"
                                   width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
        </procedure>
        <para>
            With the
            <guilabel>Permissions Management</guilabel>
            form open you can perform the following actions:
        </para>
        <procedure id="proc-User_Guide-View_Permissions-Add_Permissions">
            <title>Add Permissions</title>
            <step id="step-User_Guide-Add_Permissions-To_add_permission_for_specific_users">
                <title>To add permission for specific users</title>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/usericon.png" format="PNG" width="5mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>"Select user"</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon next to the
                    <guilabel>User Or Group</guilabel>
                    field.
                </para>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/greentick.png" format="PNG" width="6mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>green tick</phrase>
                        </textobject>
                    </inlinemediaobject>
                    beside the users you want to grant permissions to.
                </para>
            </step>
            <step id="step-User_Guide-Add_Permissions-To_select_users_from_a_specific_group">
                <title>To select users from a specific group</title>
                <para>
                    Enter a group name in the
                    <guilabel>Group</guilabel>
                    field at the top of the form (for example, <emphasis>/platform/users</emphasis>). All users in the
                    nominated group will be displayed.
                </para>
                <para>
                    Or;
                </para>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/magnifyingglassicon.png" format="PNG" width="7mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>magnifying glass</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon beside the
                    <guilabel>Group</guilabel>
                    field to open a form that lists groups and their sub-groups. Select a sub-group to add all users in
                    that sub-group.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/groupssubgroups.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/groupssubgroups.png" format="PNG" width="140mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step id="step-User_Guide-Add_Permissions-To_search_for_a_user">
                <title>To search for a user</title>
                <para>
                    Select an information parameter (<guilabel>User Name</guilabel>,<guilabel>First Name</guilabel>,
                    <guilabel>Last Name</guilabel>,<guilabel>Email</guilabel>) from the drop down menu in the other
                    field at the top of the page and enter the information into the text box. Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/magnifyingglassicon.png" format="PNG" width="7mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>magnifying glass</phrase>
                        </textobject>
                    </inlinemediaobject>
                    to search for users that match that information.
                </para>
            </step>
            <step id="step-User_Guide-Add_Permissions-To_add_permissions_based_on_memberships">
                <title>To add permissions based on memberships</title>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/userpermissionbutton.png" format="PNG" width="6mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Select membership</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button next to the
                    <guilabel>User Or Group</guilabel>
                    field.
                </para>
                <para>
                    The
                    <guilabel>Select membership</guilabel>
                    form that appears allows you to select users by membership. Select a group on the left pane and then
                    select membership types on the right.
                </para>
            </step>
            <step id="step-User_Guide-Add_Permissions-To_add_all_usersgroups_with_read_access">
                <title>To add all users/groups with read access</title>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/grouppermission.png" format="PNG" width="6mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Select everyone</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon next to the
                    <guilabel>User Or Group</guilabel>
                    field.
                </para>
            </step>
            <step>
                <para>
                    Select the permission you want to grant the chosen users or groups by ticking the corresponding
                    checkboxes beside the rights you want to add.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save</guilabel>
                    to commit the changes. The new permissions will appear in the permissions table above.
                </para>
            </step>
        </procedure>
        <procedure id="proc-User_Guide-View_Permissions-Edit_Permissions">
            <title>Edit Permissions</title>
            <step>
                <para>
                    Select the permission of a user or a group in the table of list permissions.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/editicon4.png" format="PNG" width="6mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>pencil</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon.
                </para>
            </step>
            <step>
                <para>
                    Change the permissions as desired.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save</guilabel>
                    to commit the changed permissions.
                </para>
            </step>
        </procedure>
        <procedure id="proc-User_Guide-View_Permissions-Delete_Permissions">
            <title>Delete Permissions</title>
            <step>
                <para>
                    Select the permission of a user or a group in the table of list permissions.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>trash can</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon.
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>OK</guilabel>
                    in the confirmation message to remove the permission.
                </para>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-View_Properties">
        <title>View Properties</title>
        <para>
            This function allows users to review all the properties and values of a node. It can also be used to add
            values to a node.
        </para>
        <procedure>
            <step>
                <para>
                    Select the node that you want to review or add values to.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/viewnodepropertiesbutton.png" format="PNG" width="48mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>View Node Properties</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button to show the
                    <guilabel>Properties Management</guilabel>
                    form:
                </para>
                <para>
                    This form has two tabs:
                </para>
                <variablelist>
                    <varlistentry>
                        <term>Properties</term>
                        <listitem>
                            <para>
                                This tab displays all properties and values for the selected node.
                            </para>
                            <mediaobject>
                                <imageobject role="html">
                                    <imagedata align="center" fileref="images/propertiesmanagement.png" format="PNG"/>
                                </imageobject>
                                <imageobject role="fo">
                                    <imagedata align="center" fileref="images/propertiesmanagement.png" format="PNG"
                                               width="150mm"/>
                                </imageobject>
                            </mediaobject>
                            <para>
                                Select this tab to review the properties for the selected node without making any
                                changes.
                            </para>
                        </listitem>
                    </varlistentry>
                    <varlistentry>
                        <term>Add New Property</term>
                        <listitem>
                            <para>
                                This tab contains fields to add new properties to the selected node.
                            </para>
                            <mediaobject>
                                <imageobject role="html">
                                    <imagedata align="center" fileref="images/addnewproperties.png" format="PNG"/>
                                </imageobject>
                                <imageobject role="fo">
                                    <imagedata align="center" fileref="images/addnewproperties.png" format="PNG"
                                               width="150mm"/>
                                </imageobject>
                            </mediaobject>
                            <para>
                                Select this node if you want to make changes to the properties of the selected node.
                            </para>
                        </listitem>
                    </varlistentry>
                </variablelist>
            </step>
            <step id="step-User_Guide-View_Properties-To_add_new_properties">
                <title>To add new properties:</title>
                <para>
                    Select the namespace for the property.
                </para>
            </step>
            <step>
                <para>
                    Enter a name for the new property in the
                    <guilabel>Name</guilabel>
                    field.
                </para>
            </step>
            <step>
                <para>
                    Select a
                    <guilabel>Type</guilabel>
                    for the property from the drop-down menu for the field Type.
                </para>
            </step>
            <step>
                <para>
                    Enter a value for the property in the<guilabel>Value</guilabel>.
                </para>
            </step>
            <step>
                <para>
                    To add multiple new values, click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/addplusicon.png" format="PNG" width="8mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>plus</phrase>
                        </textobject>
                    </inlinemediaobject>
                    icon and repeat the above steps.
                </para>
                <para>
                    To remove a value, click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>trash can</phrase>
                        </textobject>
                    </inlinemediaobject>
                    .
                </para>
            </step>
            <step>
                <para>
                    Click
                    <guilabel>Save</guilabel>
                    to commit the new values or
                    <guilabel>Reset</guilabel>
                    to clear any modified fields.
                </para>
            </step>
        </procedure>
        <para>
            After you commit new properties, you will be returned to the
            <guilabel>Properties</guilabel>
            tab. The newly added values will be displayed.
        </para>
        <mediaobject>
            <imageobject role="html">
                <imagedata align="center" fileref="images/newpropertiesmanagement.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
                <imagedata align="center" fileref="images/newpropertiesmanagement.png" format="PNG" width="150mm"/>
            </imageobject>
        </mediaobject>
        <para>
            In this form you can edit a property by clicking the
            <inlinemediaobject>
                <imageobject>
                    <imagedata fileref="images/editicon4.png" format="PNG" width="6mm"/>
                </imageobject>
                <textobject>
                    <phrase>pencil</phrase>
                </textobject>
            </inlinemediaobject>
            icon or delete it by clicking the
            <inlinemediaobject>
                <imageobject>
                    <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                </imageobject>
                <textobject>
                    <phrase>trash can</phrase>
                </textobject>
            </inlinemediaobject>
            .
        </para>
    </section>
    <section id="sect-User_Guide-Actions-View_Relations">
        <title>View Relations</title>
        <para>
            This function shows documents related to a selected node.
        </para>
        <procedure>
            <step id="step-User_Guide-View_Relations-To_View_Relations">
                <title>To View Relations</title>
                <para>
                    Select a node then click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/showhiderelations.png" format="PNG" width="34mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Show/Hide Relations</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button. Documents related to the selected node will be shown in the sidebar.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/relationssidebar.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/relationssidebar.png" format="PNG" width="53mm"/>
                    </imageobject>
                </mediaobject>
                <para>
                    If the node does not have any related documents the message
                    <guilabel>No related document</guilabel>
                    will appear instead.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/norelateddocument.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/norelateddocument.png" format="PNG" width="53mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step id="step-User_Guide-View_Relations-To_Hide_Relations">
                <title>To Hide Relations</title>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/showhiderelations.png" format="PNG" width="34mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Show/Hide Relations</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button again to hide relations.
                </para>
            </step>
        </procedure>
    </section>
    <section id="sect-User_Guide-Actions-Vote">
        <title>Vote</title>
        <para>
            This function is used to vote for a document (Note: you cannot vote for a File Plan document).
        </para>
        <procedure>
            <title/>
            <step>
                <para>
                    Open the document you want to vote for.
                </para>
            </step>
            <step>
                <para>
                    Click the
                    <inlinemediaobject>
                        <imageobject>
                            <imagedata fileref="images/votefordocument.png" format="PNG" width="44mm"/>
                        </imageobject>
                        <textobject>
                            <phrase>Vote for document</phrase>
                        </textobject>
                    </inlinemediaobject>
                    button on the action bar.
                </para>
                <para>
                    The
                    <guilabel>Vote Document</guilabel>
                    form will appear:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/votedocumentform.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/votedocumentform.png" format="PNG" width="77mm"/>
                    </imageobject>
                </mediaobject>
            </step>
            <step>
                <para>
                    Rate the document by clicking on the appropriate star level for your vote:
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/votestars.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/votestars.png" format="PNG" width="82mm"/>
                    </imageobject>
                </mediaobject>
            </step>
        </procedure>
        <para>
            After a vote has been added, the rating will appear at the bottom of the document:
        </para>
        <mediaobject>
            <imageobject role="html">
                <imagedata align="center" fileref="images/voteinfo.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
                <imagedata align="center" fileref="images/voteinfo.png" format="PNG" width="112mm"/>
            </imageobject>
        </mediaobject>
    </section>
    <section id="sect-User_Guide-Actions-Watch_Documents">
        <title>Watch Documents</title>
        <para>
            By using this function, whenever a change is made on the document, an email notification will be sent to
            your email address. To receive that email, you must configure in your mail server.
        </para>
        <procedure>
            <title/>
            <step>
                <para>
                    Select the document you want to watch.
                </para>
            </step>
            <step>
                <para>
                    The
                    <guilabel>Watching Document</guilabel>
                    form will appear. Click the
                    <guilabel>Watch</guilabel>
                    button to finish.
                </para>
                <mediaobject>
                    <imageobject role="html">
                        <imagedata align="center" fileref="images/watchingdocumentform.png" format="PNG"/>
                    </imageobject>
                    <imageobject role="fo">
                        <imagedata align="center" fileref="images/watchingdocumentform.png" format="PNG" width="150mm"/>
                    </imageobject>
                </mediaobject>
            </step>
        </procedure>
        <para>
            To stop watching a document, select the document and click the
            <inlinemediaobject>
                <imageobject>
                    <imagedata fileref="images/watchicon.png" format="PNG" width="8mm"/>
                </imageobject>
                <textobject>
                    <phrase>eye</phrase>
                </textobject>
            </inlinemediaobject>
            icon.
        </para>
        <para>
            A message will appear for you to confirm the action.
        </para>
    </section>
</section>