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<section id="sect-User_Guide-Actions_on_Folders_and_Documents" role="NotInToc">
  <title>Actions on folders and documents</title>
  <para>
  This section represents actions on folders and documents through the right-click menu (Adding to favorites, copying, cutting, pasting, adding Symlink, locking/unlocking, viewing/renaming/downloading document, and allowing edition and copying URL to clipboard) and other actions (dragging and dropping folders or documents).
 </para>
  <para>
  Depending on the actions on folders or documents, the right-click menu (drop-down menu) will be different.
 </para>
<itemizedlist>
<listitem>
  <para>
  <citetitle><emphasis role="bold">Actions in the right-click menu for documents:</emphasis></citetitle>
 </para>
  <mediaobject>
    <imageobject role="html">
      <imagedata align="center" fileref="images/documentactions.png" format="PNG"/>
    </imageobject>
    <imageobject role="fo">
      <imagedata width="40mm" align="center" fileref="images/documentactions.png" format="PNG" scalefit="1"/>
    </imageobject>
  </mediaobject>
</listitem>
<listitem>
  <para>
  <citetitle><emphasis role="bold">Actions in the right-click menu for folders:</emphasis></citetitle>
 </para>
  <mediaobject>
    <imageobject role="html">
      <imagedata align="center" fileref="images/folderactions.png" format="PNG"/>
    </imageobject>
    <imageobject role="fo">
      <imagedata width="40mm" align="center" fileref="images/folderactions.png" format="PNG" scalefit="1"/>
    </imageobject>
  </mediaobject>
</listitem>
</itemizedlist>
  <section id="sect-User_Guide-Actions_on_Folders_and_Documents-Add_to_favorites">
    <title>Add to favorites</title>
    <para>
   This function helps users easily add nodes (documents, folders or files) as favorite.
  </para>
    <procedure>
      <step>
        <para>
     Right-click a node you want to add as a favorite.
    </para>
      </step>
      <step>
        <para>
     Click 
     <inlinemediaobject>
            <imageobject>
              <imagedata width="20mm" fileref="images/addfavorite.png" format="PNG" scalefit="1"/>
            </imageobject>
            <textobject>
              <phrase>[ Add to favorite ]</phrase>
            </textobject>
          </inlinemediaobject> from the drop-down menu.</para>
      </step>
    </procedure>
    <para>
   A symlink of your favorite nodes (folders, documents, files) will be created in the <emphasis role="bold">Favorite</emphasis> folder.
  </para>
  </section>
  <section id="sect-User_Guide-Actions_on_Folders_and_Documents-CopyPaste">
    <title>Copy/Paste &amp; Cut/Paste</title>
    <para>
   This function is used to make a copy of a node (including sub-nodes) to other places.
  </para>
    <para>
   There are two ways to cut/copy &amp; paste the node:
  </para>
  <para xml:id="proc-User_Guide-CopyPaste-Method_One"><emphasis role="bold">The first way</emphasis></para>
    <procedure>
      <step>
    <para>
     Right-click the node, then select <guilabel>Copy</guilabel> or <guilabel>Cut</guilabel> from the drop-down menu.
    </para>
      </step>
      <step>
    <para>
     Right-click a destination node that you want to be the parent node of the copied/cut node, then select <guilabel>Paste</guilabel> from the drop-down menu. Note that the <guilabel>Paste</guilabel> function is enabled in the menu only after selecting the <guilabel>Copy/Cut</guilabel> action.
    </para>
    <para>
     The copied/cut folder (and its sub-folders) will be pasted into the new selected path.
    </para>
      </step>
    </procedure>
	<para xml:id="proc-User_Guide-CopyPaste-Method_Two"><emphasis role="bold">The second way</emphasis></para>
    <procedure>
      <step>
        <para>
     Right-click the node and select <guilabel>Copy/Cut</guilabel> from the drop-down menu.
    </para>
      </step>
      <step>
        <para>
     Select the destination node that you want to be the parent node of the copied node.
    </para>
      </step>
      <step>
        <para>
     Select the <emphasis>Clipboard</emphasis> icon on the <guilabel>Filter</guilabel> bar.
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/clipboarditem.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="60mm" scalefit="1" align="center" fileref="images/clipboarditem.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </para>
      <para>
     The <guilabel>Clipboard</guilabel> window will appear.
    
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/clipboarditemlist.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="60mm" scalefit="1" align="center" fileref="images/clipboarditemlist.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        </para>
      </step>
      <step>
        <para>
     Click 
     <inlinemediaobject>
            <imageobject>
              <imagedata width="3mm" scalefit="1" fileref="images/clipboardicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>clipboard</phrase>
            </textobject>
          </inlinemediaobject> in the clipboard window to paste the copied/cut node into the selected destination node in Step 3.
    </para>
      </step>
      </procedure>
      <itemizedlist>
        <listitem>
        <para>
     You can click  
     <inlinemediaobject>
            <imageobject>
              <imagedata width="3mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>trash can</phrase>
            </textobject>
          </inlinemediaobject> to delete a specific waiting statement.
    </para>
    </listitem>
    <listitem>
        <para>
     You can also click the <guilabel>Clear All</guilabel> link to delete all waiting statements in the list.
    </para>
    </listitem>
    <listitem>
    <para>
   After the action has been taken, a confirmation message will appear with detailed information about the destination path.
  </para>
  </listitem>
  </itemizedlist>
      <note id="note-copy-paste-info">
          <para>
              You only can take the
              <guilabel>Copy</guilabel>
              action if you have this right on the source node.
          </para>
          <para>
              You only can take the
              <guilabel>Paste</guilabel>
              action if you have the right on the destination node.
          </para>
          <para>
              If the destination node has the same name with the copied node, after being pasted, an index will be added
              to the name of the pasted node, for example
              <emphasis>Live</emphasis>
              and <emphasis>Live[2]</emphasis>.
          </para>
          <para>
              You cannot copy a content folder into a document folder.
          </para>
          <para>
              After taking the
              <guilabel>Copy</guilabel>
              action, you can take the
              <guilabel>Paste</guilabel>
              action on different nodes before taking another
              <guilabel>Copy</guilabel>
              action.
          </para>
      </note>
  </section>
    <section id="sect-User_Guide-Actions_on_Folders_and_Documents-View_Edit_Document">
    <title>View/Edit document</title>
	<para xml:id="sect-User_Guide-Actions_on_Folders_and_Documents-View_Document">
		<citetitle>
			<emphasis role="bold">View a document</emphasis>
		</citetitle>
	</para>
    <para>
   The <guilabel>View Document</guilabel> item is visible in the drop-down menu when you right-click a document. This function allows you to view the document on another tab with the link containing the document path.
   </para>
	<para>To view a document, simply right-click it, and select <guilabel> View Document</guilabel> from the drop-down menu.
	 The document is opened in another tab.
	</para>
	<para xml:id="sect-User_Guide-Actions_on_Folders_and_Documents-Edit_documents">
		<citetitle>
			<emphasis role="bold">Edit a document</emphasis>
		</citetitle>
	</para> 
	<para>
   To edit a document, refer to the <link linkend="sect-User_Guide-Manage_Content_In_Content_Explorer-Edit_a_web_content">Edit web content</link> section.
	</para>
  </section>  
  <section id="sect-User_Guide-Actions_on_Folders_and_Documents-Delete_folders_and_documents">
    <title>Delete folders and documents</title>
    <para>
      This function helps you remove folders/documents from their locations easily. Do the same steps as in the <link linkend="sect-User_Guide-Manage_Content_In_Content_Explorer-Delete_a_web_content">Delete web content</link> section.
     </para>
      <note>
          <para>
              You can only take the
              <guilabel>Delete</guilabel>
              action if you have the right on a node.
          </para>
          <para>
              If the deleted node contains sub-nodes, these sub-nodes will be deleted, too.
          </para>
      </note>
  </section>
  <section id="sect-User_Guide-Actions_on_Folders_and_Documents-Drag_and_drop_folders_and_documents">
    <title>Drag and drop folders and documents</title>
    <para>
      This function allows you to move folders/documents from a current location to another one by using the drag and drop feature.
     </para>
    <procedure>
      <step>
        <para>
     Hover your cursor over folders/documents in the right pane, or hold the <emphasis role="bold">Ctrl</emphasis> or <emphasis role="bold">Shift</emphasis> key to select multiple folders/documents at once until the cursor changes to
     <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/handcursor.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>a pointing hand</phrase>
            </textobject>
          </inlinemediaobject>.
    </para>
      </step>
      <step>
        <para>
     Press the left-mouse button and drag the selected folders/documents.
    </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/draggingfolders.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="120mm" scalefit="1" align="center" fileref="images/draggingfolders.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
    <para>
     Drop them into another folder in either the right or left pane by releasing the left-mouse button. The "dragged" folders/documents will be relocated to the destination folder.
    </para>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions_on_Folders_and_Documents-LockUnlock_folders_and_Documents">
    <title>Lock/Unlock folders and documents</title>
    <para>
   This function is to avoid changes on specific folders/documents and actions by others, during a specific time.
   </para>
   <citetitle>
   <para xml:id="form-User_Guide-LockUnlock_folders_and_Documents-Lock_foldersdocuments"><emphasis role="bold">Lock folders/documents</emphasis></para>
   </citetitle>

    <para>
    Just right-click a folder/document (on either the right or left window pane) and select <guilabel>Lock</guilabel> from the drop-down menu. The selected folder/document will be locked.
   </para>
    <note>
          <para>
      Only users with appropriate rights can lock folders/documents.
     </para>
          <para>
      After being locked, other users can only view the folders/documents.
     </para>
          <para>
      The lock will be kept as current for a session only. If the locking user signs out, the node will be unlocked.
     </para>
          <para>
      Other users can copy the locked node (by using the <guilabel>Copy/Paste</guilabel> functions outlined above); however, the original node cannot be removed or altered.
     </para>
          <para>
      If no action is taken on a locked node within 30 minutes, the lock will be automatically removed.
     </para>
    </note>
	<citetitle>
    <para xml:id="form-User_Guide-LockUnlock_folders_and_Documents-Unlock_foldersdocuments"><emphasis role="bold">Unlock folders/documents</emphasis></para>
    </citetitle>
    <para>
    To unlock the locked folder/document, right-click it and select <guilabel>Unlock</guilabel> from the drop-down menu. The folder/document will then be unlocked and other users can take actions on it.
   </para>

  </section>
  <section id="sect-User_Guide-Actions_on_Folders_and_Documents-Rename_folders_and_Documents">
    <title>Rename folders and documents</title>
    <para>
   This function is used to change the folder/document name.
  </para>
    <procedure>
      <step>
        <para>
     Right-click a folder/document that you want to rename, then select <guilabel>Rename</guilabel> from the drop-down menu.</para>
        <para>
     The <guilabel>Rename</guilabel> form will appear.
    </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/renameform.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="120mm" scalefit="1" align="center" fileref="images/renameform.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
     Input a new name in the <guilabel>Name</guilabel> field. You can also change the its title by entering a new one in the <guilabel>Title</guilabel> field.
    </para>
      </step>
      <step>
        <para>
     Click<guibutton> Save</guibutton> to accept your changes.
    </para>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions_on_Folders_and_Documents-Add_a_symlink">
    <title>Add a Symlink</title>
    <para>
    A symlink embedded into a node allows you to quickly access the node even if you are in other nodes.
  </para>
    <para>
     To add a symlink, simply right-click a document that you want to add a Symlink, and select <guilabel>Add Symlink</guilabel> from the drop-down menu.
     The symlink will be added to the selected document immediately. To view its content, simply click the symlink.
    </para>
  </section>
  <section id="sect-User_Guide-Actions_on_Folders_and_Documents-View_WebDAV">
    <title>View WebDAV</title>
    <para>
   WebDAV enables users to access files, folders, and read/write documents over the web. Thanks to its benefits of easy, quick and flexible manipulations and time-saving, WebDAV is used to view nodes.
  </para>
    <procedure>
      <step>
        <para>
     Select the path of node you want to view WebDAV or open that folder from the left/right pane.
    </para>
      </step>
      <step>
        <para>
     Right-click the node and select <guilabel>Download And Allow Edition</guilabel> from the drop-down menu.
    </para>
        <para>
     With each type of node, the form to view in WebDAV will be different:
    </para>
        <itemizedlist>
          <listitem>
            <para>
       <guilabel>Folder:</guilabel> The sub-nodes list of the current folder will be displayed in WebDAV.
      </para>
          </listitem>
          <listitem>
            <para>
       <guilabel>nt:file:</guilabel> The content of the document will be shown.
      </para>
          </listitem>
          <listitem>
            <para>
       <guilabel>Article:</guilabel> This node type does not, by default, list any folders. However, if the Article includes actions, added language or other data, all folders will be listed and named; <emphasis>exo:actions</emphasis>, <emphasis>exo:language</emphasis> and so on.
      </para>
          </listitem>
          <listitem>
            <para>
       <guilabel>Podcast:</guilabel> Being viewed in WebDAV, this node type will be attached a form which must be completed to download this document.
      </para>
          </listitem>
          <listitem>
            <para>
       <guilabel>Sample Node:</guilabel> This node lists folder names as <emphasis>exo:images.</emphasis> Like <emphasis role="bold">Article</emphasis>, if the <emphasis role="bold">Sample</emphasis> node contains actions or added languages, folders will be named as <emphasis>exo:actions</emphasis>, <emphasis>exo:language</emphasis>, and more.
      </para>
          </listitem>
          <listitem>
            <para>
       <guilabel>File Plan:</guilabel> This node behaves the same way as <emphasis role="bold">Article</emphasis> and <emphasis role="bold">Sample Node.</emphasis>
      </para>
          </listitem>
          <listitem>
            <para>
       <guilabel>Kofax:</guilabel> This node behaves the same way as <emphasis role="bold">Article</emphasis> and <emphasis role="bold">Sample Node.</emphasis>
      </para>
          </listitem>
        </itemizedlist>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions_on_Folders_and_Documents-View_Information">
    <title>View information</title>
    <para>eXo Platform supports you to view all information of a document, such as name, title, creator, and publication state of the document.</para>
     <para>To view information of a document, simply right-click the document, and select <guilabel>View Information</guilabel> from the drop-down menu.
        <para>The <guilabel>View Information</guilabel> form appears as below.</para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/view-information1.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="120mm" scalefit="1" align="center" fileref="images/view-information1.png" format="PNG"/>
          </imageobject>
        </mediaobject>
       </para>
  </section>
  <section id="sect-User_Guide-Actions_on_Folders_and_Documents-Copy_URL_to_Clipboard">
    <title>Copy a URL to the clipboard</title>
    <para>
   The <guilabel>Copy URL To Clipboard</guilabel> enables you to copy the WebDAV URL of a selected folder or a document. You then can view it with the WebDAV view on a browser.
  </para>
    <procedure>
      <step>
        <para>
     Right-click a folder/document, and select <guilabel>Copy URL To Clipboard.</guilabel>
    </para>
      </step>
      <step>
        <para>
     Paste the URL on another tab.
    </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/webdavurl.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="150mm" align="center" fileref="images/webdavurl.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        <para>
     You can view the folders of the node you copied its URL or download documents to your computer. You also view other nodes by clicking <emphasis role="bold">...</emphasis> above the current folder to go up the root node as below.
    </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/webdavurl1.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="150mm" align="center" fileref="images/webdavurl1.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions_on_Folders_and_Documents-Manage_Tags">
    <title>Manage tags</title>
    <para>
   Tags are easily managed by editing or deleting them with the <guilabel>Tag Manager.</guilabel>
  </para>
  <citetitle>
  <para xml:id="proc-User_Guide-Manage_Tags-Edit_a_tag"><emphasis role="bold">Edit a tag</emphasis></para></citetitle>
    <procedure>
      <step>
        <para xml:id="proc-User_Guide-Manage_Tags-Edit_a_tag-Step_1">
     Click <guilabel>Tag Cloud </guilabel> on the <guilabel>Filter</guilabel> bar, then click
     <inlinemediaobject>
            <imageobject>
              <imagedata width="3mm" scalefit="1" fileref="images/cloudicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>tag</phrase>
            </textobject>
          </inlinemediaobject> at the upper-right corner of the tags pane.
    </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/taglistiediticon.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="50mm" scalefit="1" align="center" fileref="images/taglistiediticon.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        <para>
     The <guilabel>Edit Tag</guilabel> form will appear.
    </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/tageditform.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="120mm" scalefit="1" align="center" fileref="images/tageditform.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
     Click 
     <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/edit_icon1.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>pencil</phrase>
            </textobject>
          </inlinemediaobject> that corresponds to the tag you want to edit.
    </para>
      </step>
      <step>
        <para>
     Edit the tag to your desires.
    </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/tagform.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/tagform.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
     Click <guibutton>Save</guibutton> to accept your changes.
    </para>
      </step>
    </procedure>
    <citetitle>
	<para xml:id="proc-User_Guide-Manage_Tags-Delete_a_tag"><emphasis role="bold">Delete a tag</emphasis></para>
    </citetitle>
    <procedure>
      <step>
        <para>
     Do <link linkend="proc-User_Guide-Manage_Tags-Edit_a_tag-Step_1">Step 1</link> from the procedure above.
    </para>
      </step>
      <step>
        <para>
     Click
     <inlinemediaobject>
            <imageobject>
              <imagedata width="3mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>trash can</phrase>
            </textobject>
          </inlinemediaobject>.</para>
    </step>
    <step>
        <para>
     Click <guibutton>OK</guibutton> in the confirmation message to delete the tag.
    </para>
      </step>
    </procedure>
    <citetitle>
	<para xml:id="proc-User_Guide-Manage_Tags-Use_Created_tags"><emphasis role="bold">Use your created tags</emphasis></para>
    </citetitle>
      <procedure>
      <step>
        <para>
     Click
     <inlinemediaobject>
            <imageobject>
              <imagedata width="3mm" scalefit="1" fileref="images/cloudicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>tag</phrase>
            </textobject>
          </inlinemediaobject>. 
     </para>
     <para>You will see all existing tags which are listed and classified by private or public tags.
    </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/taglistiediticon.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="50mm" align="center" fileref="images/taglistiediticon.png" format="PNG"/>
          </imageobject>
        </mediaobject>
     <para>
     Depending on the popularity of tag, the display of each tag will be different from others by font-size, font-weight, color, font-family, and text-decoration. For example, when a tag is added to over 10 documents, it will be displayed in red color, size:20px, bold. This can also be configured in the <link linkend="sect-User_Guide-Categories_and_Tags-Manage_Tags">Manage Tag</link> tab.
    </para>
      </step>
      <step>
        <para>
     Each tag is similar to a link listing all documents to which it is added. To display the documents list in the right pane, click a tag name.
    </para>
      </step>
    </procedure>
  </section>
</section>