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<section id="sect-User_Guide-Newsletters">
  <title>Newsletters</title>
  <para>
  &PRODUCT; provides a newsletter service aiming at helping users quickly get the updated newsletters from a website.
 </para>
  <section id="sect-User_Guide-Newsletters-Newsletter_Viewer">
    <title>Newsletter Viewer</title>
    <para>With Newsletters, you can instantly get newsletters from your email to update the last information about categories and subscriptions.</para>
    <para>
   Do the following to subscribe to newsletters from eXo Service:
  </para>
    <procedure>
      <step>
        <para>
     Go to <emphasis role="bold">Newsletters</emphasis> on the navigation bar. The Newsletters page will appear:
    </para>
        <mediaobject>
           <imageobject role="html">
              <imagedata fileref="images/newsletters-newsletter_viewer.png" format="PNG" align="center"/>
           </imageobject>
           <imageobject role="fo">
              <imagedata fileref="images/newsletters-newsletter_viewer.png" format="PNG" align="center" width="150mm" />
           </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
     Enter your email address in the <emphasis role="bold">Your Email</emphasis> field.
    </para>
      </step>
      <step>
        <para>
     Select the checkbox corresponding to the subscription that you want to get newsletters.
    </para>
        <mediaobject>
           <imageobject role="html">
              <imagedata fileref="images/newsletters-subscription.png" format="PNG" align="center"/>
           </imageobject>
           <imageobject role="fo">
              <imagedata fileref="images/newsletters-subscription.png" format="PNG" align="center" width="143mm" />
           </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
     Click<emphasis role="bold"> Subscribe</emphasis>. A message informing that you have just subscribed to the selected newsletter will appear.
    </para>
      </step>
      <step>
        <para>
     Click <emphasis role="bold">OK</emphasis> in the confirmation message. You can reselect the subscription that you want or do not want to receive newsletters by re-selecting the checkbox in the<emphasis role="bold"> Check to subscribe</emphasis> column.
    </para>
        <mediaobject>
           <imageobject role="html">
              <imagedata fileref="images/newsletters-subscript_select.png" format="PNG" align="center"/>
           </imageobject>
           <imageobject role="fo">
              <imagedata fileref="images/newsletters-subscript_select.png" format="PNG" align="center" width="150mm" />
           </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
     Click <emphasis role="bold">Change </emphasis><emphasis role="bold">your subscriptions</emphasis> to update your changes.
    </para>
      </step>
      <step>
        <para>
     Click<emphasis role="bold"> Forget this email</emphasis> if you want to unsubscribe from newsletters.
    </para>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Newsletters-Manage_Newsletters">
    <title>Manage Newsletters</title>
    <para>
   &PRODUCT; facilitates administrators to easily and quickly manage newsletters. Go to<emphasis role="bold"> Group &gt; Newsletters</emphasis> on the administration bar to access Newsletters.
  </para>
    <mediaobject>
       <imageobject role="html">
          <imagedata fileref="images/newsletters-newsletter_manager.png" format="PNG" align="center"/>
       </imageobject>
       <imageobject role="fo">
          <imagedata fileref="images/newsletters-newsletter_manager.png" format="PNG" align="center" width="150mm" />
       </imageobject>
    </mediaobject>
    <section id="sect-User_Guide-Manage_Newsletters-Category_Management">
      <title>Category Management</title>
      <para>
    This section details category management.
   </para>
      <section id="sect-User_Guide-Category_Management-Add_a_new_category">
        <title>Add a new category</title>
        <procedure id="proc-User_Guide-Add_a_new_category-Add_a_new_category">
          <title>Add a new category</title>
          <step>
            <para>
       Click <emphasis role="bold">New Category</emphasis> on the action bar of the Newsletters page. The Category form will appear.
      </para>
            <mediaobject>
               <imageobject role="html">
                  <imagedata fileref="images/newsletters-category_form.png" format="PNG" align="center"/>
               </imageobject>
               <imageobject role="fo">
                  <imagedata fileref="images/newsletters-category_form.png" format="PNG" align="center" width="116mm" />
               </imageobject>
            </mediaobject>
            <table id="tabl-User_Guide-Add_a_new_category-Category_Form_Field_Details">
              <title>Category Form Field Details</title>
              <tgroup cols="2">
                <thead>
                  <row>
                    <entry> Field </entry>
                    <entry> Description </entry>
                  </row>
                </thead>
                <tbody>
                  <row>
                    <entry> Name </entry>
                    <entry> The name of a category. This field is required. </entry>
                  </row>
                  <row>
                    <entry> Title </entry>
                    <entry> The title of a category. This field is required. </entry>
                  </row>
                  <row>
                    <entry> Description </entry>
                    <entry> A brief description of the category. </entry>
                  </row>
                  <row>
                    <entry> Moderator </entry>
                    <entry> Select users/groups who have rights to manage this category.</entry>
                  </row>
                  <row>
                    <entry> Save </entry>
                    <entry> Accepts the addition of a new category. </entry>
                  </row>
                  <row>
                    <entry> Cancel </entry>
                    <entry> Quits the category form without adding a category. </entry>
                  </row>
                </tbody>
              </tgroup>
            </table>
          </step>
          <step id="step-User_Guide-Add_a_new_category-Input_values_for_fields">
            <title>Input values for fields</title>
            <substeps>
              <step>
                <para>Select a moderator for a category by clicking the 
                     <inlinemediaobject>
                    <imageobject>
                      <imagedata fileref="images/usericon.png" format="PNG" width="5mm"/>
                    </imageobject>
                    <textobject>
                       <phrase>"Select user"</phrase>
                    </textobject>
                  </inlinemediaobject> icon next to the Moderator field to select a user. The <emphasis role="bold">User selector</emphasis> form will appear <emphasis role="bold">&gt;</emphasis>
               </para>
            </step>
            <step>
               <para>
                  Click the <inlinemediaobject>
                    <imageobject>
                      <imagedata fileref="images/greentick.png" format="PNG" width="6mm"/>
                    </imageobject>
                    <textobject>
                       <phrase>green tick</phrase>
                    </textobject>
                  </inlinemediaobject>  corresponding to a user in the list that you want to select.
               </para>
               <mediaobject>
               <imageobject role="html">
                  <imagedata fileref="images/newsletters-user_selector_form.png" format="PNG" align="center"/>
               </imageobject>
               <imageobject role="fo">
                  <imagedata fileref="images/newsletters-user_selector_form.png" format="PNG" align="center" width="150mm"/>
               </imageobject>
            </mediaobject>
            </step>
              <step>
                <para>
                     Click the 
                  <inlinemediaobject>
                    <imageobject>
                      <imagedata fileref="images/grouppermission.png" format="PNG" width="6mm"/>
                    </imageobject>
                    <textobject>
                       <phrase>"Select membership"</phrase>
                    </textobject>
                  </inlinemediaobject> icon to select users in a specific group. The Group selector will appear</para>
                <mediaobject>
                   <imageobject role="html">
                      <imagedata fileref="images/newsletters-group_selector_form.png" format="PNG" align="center"/>
                   </imageobject>
                   <imageobject role="fo">
                      <imagedata fileref="images/newsletters-group_selector_form.png" format="PNG" align="center" width="139mm" />
                   </imageobject>
                </mediaobject>
                <para>
                   Select a group from the left panel and a membership type in the right panel. The membership and group selected will be displayed in the Moderator field. After adding new categories, they will be added in the list of categories.
               </para>
              </step>
            </substeps>
            <para>After creating a category, you can create new subscriptions or newsletters for this category.</para>
            <para>When clicking the <emphasis role="bold">Administration</emphasis> button, you see a drop-down menu consisting of all actions on this category.</para>
          </step>
        </procedure>
      </section>
      <section id="sect-User_Guide-Category_Management-Edit_a_category">
        <title>Edit a category</title>
        <procedure>
          <step>
            <para>
       Select a category that you want to edit<emphasis role="bold"> &gt;</emphasis> Click <emphasis role="bold">Administration &gt; Edit Category</emphasis> in the drop-down menu to bring up the Category form.
      </para>
         <mediaobject>
            <imageobject role="html">
               <imagedata fileref="images/newsletters-existing_category_form.png" format="PNG" align="center"/>
            </imageobject>
            <imageobject role="fo">
               <imagedata fileref="images/newsletters-existing_category_form.png" format="PNG" align="center" width="124mm" />
            </imageobject>
         </mediaobject>
          </step>
          <step>
            <para>
       Change the values in the Title and Description fields as required.
      (Note: You cannot change the name of the category).</para>
          </step>
          <step>
            <para>
       Click <emphasis role="bold">Save </emphasis>to save all changes.
      </para>
          </step>
        </procedure>
      </section>
      <section id="sect-User_Guide-Category_Management-Delete_a_category">
        <title>Delete a category</title>
        <procedure id="proc-User_Guide-Delete_a_category-Delete_a_category">
          <title>Delete a category</title>
          <step>
            <para>
       Click <emphasis role="bold">Delete category</emphasis> in the menu. A confirmation will appear:
      </para>
            <mediaobject>
              <imageobject role="html">
                <imagedata align="center"  fileref="images/newsletters_category_delete_confirm.png" format="PNG"/>
              </imageobject>
              <imageobject role="fo">
                <imagedata  align="center" fileref="images/newsletters_category_delete_confirm.png" format="PNG" width="104mm"/>
              </imageobject>
            </mediaobject>
          </step>
          <step>
            <para>
       Click <emphasis role="bold">OK</emphasis> to delete the category or <emphasis role="bold">Cancel</emphasis> to exit without deleting.
      </para>
          </step>
        </procedure>
      </section>
      <section id="sect-User_Guide-Category_Management-Manage_Users">
        <title>Manage Users</title>
        <para>
     Administrators can manage users accounts and activity with <emphasis>edit</emphasis>, <emphasis>ban</emphasis>, <emphasis>remove ban</emphasis> or <emphasis>delete</emphasis> actions.
    </para>
        <procedure>
          <title/>
          <step>
            <para>
       Click <emphasis role="bold">Administration &gt; Manage Users</emphasis> in the menu. The <emphasis role="bold">Manage Users</emphasis> form will appear:
      </para>
            <mediaobject>
              <imageobject role="html">
                <imagedata  align="center"  fileref="images/newsletters_manage_users_form.png" format="PNG"/>
              </imageobject>
              <imageobject role="fo">
                <imagedata   align="center" fileref="images/newsletters_manage_users_form.png" format="PNG" width="142mm"/>
              </imageobject>
            </mediaobject>
            <table>
              <title/>
              <tgroup cols="2">
                <thead>
                  <row>
                    <entry> Field </entry>
                    <entry> Details </entry>
                  </row>
                </thead>
                <tbody>
                  <row>
                    <entry> Email </entry>
                    <entry> The email address of user who has subscribed this subscription. </entry>
                  </row>
                  <row>
                    <entry> Banned </entry>
                    <entry>
                      <para>
            This field has two values:
           </para>
                      <variablelist>
                        <varlistentry>
                          <term>False</term>
                          <listitem>
                            <para>
               The user is allowed to get email.
              </para>
                          </listitem>
                        </varlistentry>
                        <varlistentry>
                          <term>True</term>
                          <listitem>
                            <para>
               The user isn&apos;t allowed to get email.
              </para>
                          </listitem>
                        </varlistentry>
                      </variablelist>
                    </entry>
                  </row>
                  <row>
                    <entry>
                      <inlinemediaobject>
                        <imageobject>
                          <imagedata fileref="images/newsletters_ban_icon.png" format="PNG" width="8mm"/>
                        </imageobject>
                      </inlinemediaobject>
                    </entry>
                    <entry> To ban this user from receiving email. </entry>
                  </row>
                  <row>
                    <entry>
                      <inlinemediaobject>
                        <imageobject>
                          <imagedata fileref="images/newsletters_unban_icon.png" format="PNG" width="7mm"/>
                        </imageobject>
                      </inlinemediaobject>
                    </entry>
                    <entry> To remove a ban on a user. </entry>
                  </row>
                  <row>
                    <entry>
                      <inlinemediaobject>
                        <imageobject>
                          <imagedata fileref="images/trashicon.png" format="PNG" width="5mm"/>
                        </imageobject>
                      </inlinemediaobject>
                    </entry>
                    <entry> To delete the user. </entry>
                  </row>
                </tbody>
              </tgroup>
            </table>
          </step>
          <step>
            <para>
       Click <emphasis role="bold">Close</emphasis> to close the form.
      </para>
          </step>
        </procedure>
      </section>
    </section>
    <section id="sect-User_Guide-Manage_Newsletters-Subscriptions">
      <title>Subscriptions</title>
      <para>
    An administrator can add more subscriptions to any category. There are two ways to do this:
   </para>
      <procedure id="proc-User_Guide-Subscriptions-Method_One">
        <title>Method One</title>
        <step>
          <para>
      Click <emphasis role="bold">New Subscriptions</emphasis> on the Action bar.
     </para>
          <para>
      The <emphasis role="bold">Subscription form</emphasis> will appear:
     </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata  align="center"  fileref="images/newsletters_subscription_form.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata   align="center" fileref="images/newsletters_subscription_form.png" format="PNG" width="128mm"/>
            </imageobject>
          </mediaobject>
          <table>
            <title/>
            <tgroup cols="2">
              <thead>
                <row>
                  <entry> Field </entry>
                  <entry> Details </entry>
                </row>
              </thead>
              <tbody>
                <row>
                  <entry> Category </entry>
                  <entry> The category that contains this subscription. </entry>
                </row>
                <row>
                  <entry> Name </entry>
                  <entry> The name of the subscription. This field is required. </entry>
                </row>
                <row>
                  <entry> Title </entry>
                  <entry> The title of the subscription. This field is required. </entry>
                </row>
                <row>
                  <entry> Description </entry>
                  <entry> The brief description about the subscription. This field is not required. </entry>
                </row>
                <row>
                  <entry> Redactor </entry>
                  <entry> Select users/groups who have rights to manage this subscription This field is required. </entry>
                </row>
              </tbody>
            </tgroup>
          </table>
        </step>
        <step>
          <para>
      Click the 
      <inlinemediaobject>
              <imageobject>
                <imagedata fileref="images/icon1.png" format="PNG" width="6mm"/>
              </imageobject>
              <textobject>
                 <phrase>scroll arrows</phrase>
              </textobject>
            </inlinemediaobject> icon and select the category from the drop-down menu.
     </para>
        </step>
        <step>
          <para>
      Enter the rest of their values in the form.
     </para>
        </step>
        <step>
          <para>
      Click <emphasis role="bold">Save</emphasis> to create the new subscription or <emphasis role="bold">Cancel</emphasis> to quit without creating a new subscription.
     </para>
        </step>
      </procedure>
      <procedure id="proc-User_Guide-Subscriptions-Method_Two">
        <title>Method Two</title>
        <step>
          <para>
      Click directly  the category to which you want to create a new subscription:
     </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata  align="center"  fileref="images/newsletters_direct_category_subscription.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata   align="center" fileref="images/newsletters_direct_category_subscription.png" format="PNG" width="150mm"/>
            </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
      Click <emphasis role="bold">New Subscriptions</emphasis> on the Action bar.
     </para>
          <para>
      The <emphasis role="bold">Subscription form</emphasis> pops    up:
     </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata  align="center"  fileref="images/newsletters_category_prepopulated.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata   align="center" fileref="images/newsletters_category_prepopulated.png" format="PNG" width="128mm"/>
            </imageobject>
          </mediaobject>
        </step>
      </procedure>
      <para>
    Do the same steps as <emphasis role="bold">Method One</emphasis>.</para>
      <para>Administrators can create newsletters for each subscriptions.
   </para>
      <para>
    These Newsletters can be opened, edited, deleted or converted to a template for reuse.
   </para>
      <mediaobject>
        <imageobject role="html">
          <imagedata  align="center"  fileref="images/newsletters_manage_subscriptions.png" format="PNG"/>
        </imageobject>
        <imageobject role="fo">
          <imagedata   align="center" fileref="images/newsletters_manage_subscriptions.png" format="PNG" width="150mm"/>
        </imageobject>
      </mediaobject>
      <table>
        <title/>
        <tgroup cols="2">
          <thead>
            <row>
              <entry> Element </entry>
              <entry> Details </entry>
            </row>
          </thead>
          <tbody>
            <row>
              <entry>
                <emphasis role="bold">Shoes</emphasis>
              </entry>
              <entry> The name of the subscription. </entry>
            </row>
            <row>
              <entry>
                <emphasis role="bold">Fashion Shoes</emphasis>
              </entry>
              <entry> The brief description about the subscription. </entry>
            </row>
            <row>
              <entry>
                <emphasis role="bold">Letter</emphasis>
              </entry>
              <entry> The list of all letters of this subscription. </entry>
            </row>
            <row>
              <entry>
                <emphasis role="bold">Date</emphasis>
              </entry>
              <entry> The date and time when creating this letter. </entry>
            </row>
            <row>
              <entry>
                <emphasis role="bold">Status</emphasis>
              </entry>
              <entry> There are three types of status: draft, awaiting and sent. </entry>
            </row>
            <row>
              <entry>
                <emphasis role="bold">Moderation</emphasis>
              </entry>
              <entry> This button allows you to take actions on a newsletter that you select. </entry>
            </row>
          </tbody>
        </tgroup>
      </table>
    </section>
    <section id="sect-User_Guide-Manage_Newsletters-Open_a_Newsletter">
      <title>Open a Newsletter</title>
      <para>
    Administrators can easily view the content of a newsletter.
   </para>
      <procedure>
        <title/>
        <step>
          <para>
      Choose a category by left-clicking it or checking the box and then selecting <emphasis role="bold">Administration &gt; Open</emphasis>.
     </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata  align="center"  fileref="images/newsletters_newsletter_administration.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata   align="center" fileref="images/newsletters_newsletter_administration.png" format="PNG" width="150mm"/>
            </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
      Select the newsletter that you want to open by left-clicking it, or selecting the checkbox.
     </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata  align="center"  fileref="images/newsletters_newsletter_administration2.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata   align="center" fileref="images/newsletters_newsletter_administration2.png" format="PNG" width="150mm"/>
            </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
      Click the 
      <inlinemediaobject>
              <imageobject>
                <imagedata fileref="images/newsletters_moderation_icon.png" format="PNG" width="32mm"/>
              </imageobject>
              <textobject>
                 <phrase>[ Moderation ]</phrase>
              </textobject>
            </inlinemediaobject> button, then select <emphasis role="bold">Open</emphasis> in the menu:
     </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center"  fileref="images/newsletters_moderation_open.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata  align="center" fileref="images/newsletters_moderation_open.png" format="PNG" width="41mm"/>
            </imageobject>
          </mediaobject>
          <para>
      The <emphasis role="bold">View Newsletter&apos;s Content</emphasis> form pops up:
     </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata  align="center"  fileref="images/newsletters_newsletters_content.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata   align="center" fileref="images/newsletters_newsletters_content.png" format="PNG" width="150mm"/>
            </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
      Click <emphasis role="bold">Close</emphasis> to exit.
     </para>
        </step>
      </procedure>
    </section>
    <section id="sect-User_Guide-Manage_Newsletters-Edit_a_newsletter">
      <title>Edit a newsletter</title>
      <para>
    Do the following to edit a newsletter.
   </para>
      <procedure id="proc-User_Guide-Edit_a_newsletter-Edit_a_newsletter">
        <title>Edit a newsletter</title>
        <step>
          <para>
      In a specific subscription, select the newsletter you want to edit by selecting the checkbox.
     </para>
        </step>
        <step>
          <para>
      Click the 
      <inlinemediaobject>
              <imageobject>
                <imagedata fileref="images/moderationbutton.png" format="PNG" width="31mm"/>
              </imageobject>
              <textobject>
                 <phrase>[ Moderation ]</phrase>
              </textobject>
            </inlinemediaobject> button then select <emphasis role="bold">Edit</emphasis> in the menu.
     </para>
         <mediaobject>
            <imageobject role="html">
               <imagedata fileref="images/newsletter-editmenu.png" format="PNG" align="center"/>
            </imageobject>
            <imageobject role="fo">
               <imagedata fileref="images/newsletter-editmenu.png" format="PNG" align="center" width="41mm" />
            </imageobject>
         </mediaobject>
          <para>
      The <emphasis role="bold">Newsletter entry form</emphasis> pops up:
     </para>
          <mediaobject>
             <imageobject role="html">
                <imagedata fileref="images/newsletterentryform.png" format="PNG" align="center"/>
             </imageobject>
             <imageobject role="fo">
                <imagedata fileref="images/newsletterentryform.png" format="PNG" align="center" width="150mm" />
             </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
      Change the values in the fields that you want to edit: <emphasis role="bold">Template</emphasis>, <emphasis role="bold">Send date</emphasis>, <emphasis role="bold">Category</emphasis>, <emphasis role="bold">Subscription</emphasis>.
     </para>
        </step>
        <step>
          <para>
      Click the <emphasis role="bold">Update a Newsletter&apos;s info</emphasis> button.
     </para>
        </step>
        <step>
          <para>
      Change the values in the fields <emphasis role="bold">Title</emphasis> and <emphasis role="bold">Main content</emphasis>.
     </para>
        </step>
        <step>
          <para>
      Click <emphasis role="bold">Save</emphasis> to save as draft, or click <emphasis role="bold">Send</emphasis>.
     </para>
        </step>
      </procedure>
    </section>
    <section id="sect-User_Guide-Manage_Newsletters-Delete_a_newsletter">
      <title>Delete a newsletter</title>
      <para>
    Administrator can delete obsolete newsletters.
   </para>
      <procedure id="proc-User_Guide-Delete_a_newsletter-Delete_a_newsletter">
        <title>Delete a newsletter</title>
        <step>
          <para>
      In a specific subscription, select the newsletter that you want to delete by selecting the checkbox.
     </para>
          <mediaobject>
             <imageobject role="html">
                <imagedata fileref="images/newsletter-deletebutton.png" format="PNG" align="center"/>
             </imageobject>
             <imageobject role="fo">
                <imagedata fileref="images/newsletter-deletebutton.png" format="PNG" align="center" width="40mm" />
             </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
      Click the 
      <inlinemediaobject>
              <imageobject>
                <imagedata fileref="images/moderationbutton.png" format="PNG" width="31mm"/>
              </imageobject>
              <textobject>
                 <phrase>[ Moderation ]</phrase>
              </textobject>
            </inlinemediaobject> button then click <emphasis role="bold">Delete</emphasis> in the menu.
     </para>
          <para>
      The confirmation message will be displayed:
     </para>
          <mediaobject>
             <imageobject role="html">
                <imagedata fileref="images/newsletter-deleteconfirmdialog.png" format="PNG" align="center"/>
             </imageobject>
             <imageobject role="fo">
                <imagedata fileref="images/newsletter-deleteconfirmdialog.png" format="PNG" align="center" width="96mm" />
             </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
      Click <emphasis role="bold">OK</emphasis> to accept deleting this newsletter, or <emphasis role="bold">Cancel</emphasis> to quit without deleting.
     </para>
        </step>
      </procedure>
    </section>
    <section id="sect-User_Guide-Manage_Newsletters-Convert_as_Template">
      <title>Convert as Template</title>
      <para>
    The administrator can reuse the template of the frequently used newsletter template.
   </para>
      <procedure id="proc-User_Guide-Convert_as_Template-Convert_to_template">
        <title>Convert to template</title>
        <step>
          <para>
      Select the newsletter that you want to create as a template.
     </para>
        </step>
        <step>
          <para>
      Click the 
      <inlinemediaobject>
              <imageobject>
                <imagedata fileref="images/moderationbutton.png" format="PNG" width="31mm"/>
              </imageobject>
              <textobject>
                 <phrase>[ Moderation ]</phrase>
              </textobject>
            </inlinemediaobject> button then select <emphasis role="bold">Convert as Template</emphasis> in the menu. The next time when you create a newsletter, this template will be listed in the <emphasis role="bold">Template</emphasis> field in the <emphasis role="bold">Newsletter entry form</emphasis>.
     </para>
        </step>
      </procedure>
    </section>
    <section id="sect-User_Guide-Manage_Newsletters-Newsletters">
      <title>Newsletters</title>
      <para>
    Each subscription consists of many newsletters. <emphasis role="bold">&PRODUCT;</emphasis> helps you easily create newsletters by following these steps.
   </para>
      <procedure id="proc-User_Guide-Newsletters-Creating_Newsletters">
        <title>Creating Newsletters</title>
        <step>
          <para>
      Go to <emphasis role="bold">Group &gt; Newsletters </emphasis> on the administration bar. The eXo Newsletter appears.
     </para>
        </step>
        <step>
          <para>
      Click the 
      <inlinemediaobject>
              <imageobject>
                <imagedata fileref="images/newletterbutton.png" format="PNG" width="35mm"/>
              </imageobject>
              <textobject>
                 <phrase>[ New Letter ]</phrase>
              </textobject>
            </inlinemediaobject> button on the action bar. The <emphasis role="bold">Newsletter entry form</emphasis>appears:
     </para>
          <mediaobject>
            <imageobject>
              <imagedata  align="center" fileref="images/newsletterentryform.png" format="PNG" width="150mm"/>
            </imageobject>
          </mediaobject>
          <para>
      Details:
     </para>
          <table>
            <title/>
            <tgroup cols="2">
              <thead>
                <row>
                  <entry> Field </entry>
                  <entry> Details </entry>
                </row>
              </thead>
              <tbody>
                <row>
                  <entry> Template </entry>
                  <entry> The template for your newsletter form. <emphasis role="bold">Basic Template</emphasis> is set by default.. </entry>
                </row>
                <row>
                  <entry> Send date </entry>
                  <entry> The date and time to send the newsletter.</entry>
                </row>
                <row>
                  <entry> Category </entry>
                  <entry> The category contains this newsletter. </entry>
                </row>
                <row>
                  <entry> Subscription </entry>
                  <entry> The subscription contains this newsletter. </entry>
                </row>
                <row>
                  <entry> Update sending parameters </entry>
                  <entry> This button allows you to update information about this newsletter. </entry>
                </row>
              </tbody>
            </tgroup>
          </table>
        </step>
        <step>
          <para>
      Click the 
      <inlinemediaobject>
              <imageobject>
                <imagedata fileref="images/icon1.png" format="PNG" width="6mm"/>
              </imageobject>
              <textobject>
                 <phrase>scroll arrows</phrase>
              </textobject>
            </inlinemediaobject> icon to select the template for the newsletter.
     </para>
        </step>
        <step>
          <para>
      Click the <emphasis role="bold">Send Date</emphasis> field. The calendar will appear to allow you to choose the date and time when you want to send the newsletter.
     </para>
          <mediaobject>
             <imageobject role="html">
                <imagedata fileref="images/newslettercalendar.png" format="PNG" align="center"/>
             </imageobject>
             <imageobject role="fo">
                <imagedata fileref="images/newslettercalendar.png" format="PNG" align="center" width="59mm" />
             </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
      Click the 
      <inlinemediaobject>
              <imageobject>
                <imagedata fileref="images/icon1.png" format="PNG" width="6mm"/>
              </imageobject>
              <textobject>
                 <phrase>scroll arrows</phrase>
              </textobject>
            </inlinemediaobject> icon in the category field to select the category and the subscription in list.
     </para>
        </step>
        <step>
          <para>
      Click the <emphasis role="bold">Update sending parameters</emphasis> button to update information about this newsletter. A message pops up and informs you that you have updated information successfully.
     </para>
        </step>
        <step>
          <para>
      Input a title of a newsletter into the <emphasis role="bold">Title</emphasis> field.
     </para>
        </step>
        <step>
          <para>
      Create a content for a newsletter by inputting information into the <emphasis role="bold">Main content</emphasis> text box.
     </para>
        </step>
        <step>
          <para>
      Click <emphasis role="bold">Save</emphasis> to save this newsletter as draft, or click <emphasis role="bold">Send</emphasis> to send this newsletter.
     </para>
        </step>
        <step>
          <para>
      Select <emphasis role="bold">Contact Us</emphasis> on the navigation bar, or go to <emphasis role="bold">Site &gt; Acme &gt; Contact Us</emphasis>.
     </para>
          <mediaobject>
             <imageobject role="html">
                <imagedata fileref="images/contactus.png" format="PNG" align="center"/>
             </imageobject>
             <imageobject role="fo">
                <imagedata fileref="images/contactus.png" format="PNG" align="center" width="150mm" />
             </imageobject>
          </mediaobject>
          <para>
      The <emphasis role="bold">Contact Us</emphasis> page  appears:
     </para>
          <mediaobject>
             <imageobject role="html">
                <imagedata fileref="images/contactuspage.png" format="PNG" align="center"/>
             </imageobject>
             <imageobject role="fo">
                <imagedata fileref="images/contactuspage.png" format="PNG" align="center" width="150mm" />
             </imageobject>
          </mediaobject>
          <table>
            <title/>
            <tgroup cols="2">
              <thead>
                <row>
                  <entry> Field </entry>
                  <entry> Details </entry>
                </row>
              </thead>
              <tbody>
                <row>
                  <entry> Select a recipient </entry>
                  <entry> The recipient who will receive a message </entry>
                </row>
                <row>
                  <entry> Your name </entry>
                  <entry> The name of a person who leaves a message </entry>
                </row>
                <row>
                  <entry> Your address </entry>
                  <entry> The address of a person who leaves a message </entry>
                </row>
                <row>
                  <entry> Your Email Address </entry>
                  <entry> The email address of a person who leaves a message </entry>
                </row>
                <row>
                  <entry> Your Phone Number </entry>
                  <entry> The phone number of a person who leaves a message </entry>
                </row>
                <row>
                  <entry> Your message </entry>
                  <entry> Write a message that you want to leave </entry>
                </row>
              </tbody>
            </tgroup>
          </table>
        </step>
        <step>
          <para>
      Select a recipient and enter values in this form.
     </para>
        </step>
        <step>
          <para>
      Click <emphasis role="bold">Save</emphasis> to save a message.
     </para>
        </step>
      </procedure>
    </section>
  </section>
</section>
