<?xml version='1.0' encoding='UTF-8'?>
<!-- This document was created with Syntext Serna Free. --><!DOCTYPE section PUBLIC "-//OASIS//DTD DocBook XML V4.5//EN"
        "http://www.oasis-open.org/docbook/xml/4.5/docbookx.dtd" [
        <!ENTITY % BOOK_ENTITIES SYSTEM "../../../User_Guide.ent">
        %BOOK_ENTITIES;
        ]>
<section id="sect-User_Guide-Actions">
  <title>Functions on action tabs</title>
  <note>
  <para>
    Functions are added to tabs in <emphasis role="bold"><emphasis role="bold">Sites Explorer</emphasis></emphasis> by administrators. The number of displayed actions depends on each tab and each drive you are
    browsing and your role.
  </para>
  </note>
  <section id="sect-User_Guide-Actions-Add_Category">
    <title>Add a category</title>
    <para>
      This function enables you to add a category to a node.
    </para>
    <procedure>
      <step>
        <para>
          Select a node to which you want to add a category.
        </para>
      </step>
      <step>
        <para>
          Select
          <inlinemediaobject>
            <imageobject>
              <imagedata width="15mm" fileref="images/addcategorybutton1.png" format="PNG" scalefit="1"/>
            </imageobject>
            <textobject>
              <phrase>[ Add category ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar  to open the <emphasis role="bold">Add Category</emphasis> form.
        </para>
      </step>
      <step>
        <para>
          Enter a name for the category in the <emphasis role="bold">Category Name</emphasis> field.
        </para>
      </step>
      <step>
        <para>
          Click <emphasis role="bold">Save</emphasis> to accept creating the new category.
        </para>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-Add_a_document">
    <title>Add a document</title>
    <para>
      There are several types of document in &PRODUCT;, such as <emphasis role="bold">File, Article, Podcast, Sample
      node, File Plan, Kofax,</emphasis> and more.
    </para>
    <para>
      The table below shows types of nodes which can be added to various document types. The rows indicate which nodes
      in the left column can be added. The columns indicate which nodes at the top can contain.
    </para>
    <table>
      <tgroup cols="9">
        <thead>
          <row>
            <entry/>
            <entry>File</entry>
            <entry>Article</entry>
            <entry>Podcast</entry>
            <entry>Sample node</entry>
            <entry>File Plan</entry>
            <entry>Kofax document</entry>
            <entry>Content folder</entry>
            <entry>Document folder</entry>
          </row>
        </thead>
        <tbody>
          <row>
            <entry><emphasis role="bold">File</emphasis></entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
          </row>
          <row>
            <entry><emphasis role="bold">Article</emphasis></entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry/>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center"/>
            <entry align="center"/>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center"/>
          </row>
          <row>
            <entry><emphasis role="bold">Podcast</emphasis></entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
          </row>
          <row>
            <entry><emphasis role="bold">Sample node</emphasis></entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center"/>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center"/>
            <entry align="center"/>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center"/>
          </row>
          <row>
            <entry><emphasis role="bold">File Plan</emphasis></entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center"/>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center"/>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
          </row>
          <row>
            <entry><emphasis role="bold">Kofax</emphasis></entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center"/>
          </row>
          <row>
            <entry><emphasis role="bold">Uploaded file</emphasis></entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
          </row>
          <row>
            <entry><emphasis role="bold">Content folder</emphasis></entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center"/>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center"/>
          </row>
          <row>
            <entry><emphasis role="bold">Document folder</emphasis></entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center"/>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center"/>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
            <entry align="center">
              <inlinemediaobject>
                <imageobject>
                  <imagedata width="6mm" fileref="images/affirm.png" format="PNG"/>
                </imageobject>
              </inlinemediaobject>
            </entry>
          </row>
        </tbody>
      </tgroup>
    </table>
    <note>
          <para>
            <inlinemediaobject>
              <imageobject>
                <imagedata width="6mm" fileref="images/greentick.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>green tick</phrase>
              </textobject>
            </inlinemediaobject>
            indicates that the corresponding document can be added into.
            A blank entry means that the corresponding document cannot be added into.
          </para>
      <para>
        Following the horizontal, you will know which nodes can be added.
      </para>
      <para>
        Following the vertical, you will know which node can be included.
      </para>
    </note>
    <citetitle>
    <para xml:id="proc-User_Guide-Add_a_document-Add_a_new_document">
    <emphasis role="bold">
      Add a new document
    </emphasis>
    </para>
    </citetitle>
    <procedure>
      <step>
        <para>
          Select a folder from the left pane where you want to add a new document.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="20mm" scalefit="1" fileref="images/adddocumenticon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Add Document ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the
          <emphasis role="bold">Action</emphasis>
          bar to open a list of content templates.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/template_list.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="150mm" scalefit="1" align="center" fileref="images/template_list.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Click your desired template. See more details in
          <link linkend="proc-User_Guide-Add_Content-Add_a_new_content-step3">Step 3</link> of the <link linkend="sect-User_Guide-InContext_Editing-Add_Content">Add content</link> section.
        </para>
        <para>
          Each document (except Article) must be added to categories when being created.
        </para>
      </step>
    </procedure>
    <!-- DOC NOTE: The procedure  below was not in the 2.1.1 .odt. It has been re-included as is it linked to in "Create a new Article"  -->
	<citetitle><para xml:id="proc-User_Guide-Add_a_document-Attach_files_to_a_document"><emphasis role="bold">Attach files to a document</emphasis></para></citetitle>
    <procedure>
      <step>
        <para>
          Select a document or a folder that you want to attach files, and click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="17mm" fileref="images/uploadicon2.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Upload ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the
          <emphasis role="bold">Action</emphasis>
          bar.
        </para>
        <para>
          The
          <emphasis role="bold">Upload File</emphasis>
          form will appear.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/uploadfilewindow.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/uploadfilewindow.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Enter a name into the
          <emphasis role="bold">Name</emphasis>
          field. If not, the
          <emphasis role="bold">Name</emphasis>
          field is automatically filled with the file name.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Browse...</emphasis>
          to select the attachment file. You can click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/addplusicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>plus</phrase>
            </textobject>
          </inlinemediaobject>
          to add more files.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          to attach the files.
        </para>
        <para>To view the attached file directly in <emphasis role="bold"><emphasis role="bold">Sites Explorer</emphasis>,</emphasis> simply click its name.</para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/pdf-viewer.png" format="PNG"/>
          </imageobject>
            <imageobject role="fo">
            <imagedata align="center" fileref="images/pdf-viewer.png" format="PNG" scalefit="1" width="150mm"/>
          </imageobject>
        </mediaobject>
        <note>
          <para>eXo Platform enables you to view all types of documents, such as Open Office, Microsoft Office in the
            PDF format.
          </para>
        </note>
      </step>
    </procedure>
  <citetitle><para xml:id="proc-User_Guide-Add_a_document-Create_a_new_File_documen"><emphasis role="bold">Create a new File document</emphasis></para></citetitle>
    <procedure>
 <step>
   <para>
Follow the steps in the <link linkend="proc-User_Guide-Add_a_document-Add_a_new_document">Add a new document</link> section to open the corresponding form to add a <emphasis role="bold">File</emphasis> document.
   </para>
 </step>
 <step>
   <para>
Input a name for the file document in the <emphasis role="bold">Name</emphasis> field. Some special characters (@ # % &amp; * ( ) “ &apos; : ; [ ] {} / !) cannot be used in the <emphasis role="bold">Name</emphasis> field.
</para>
 </step>
 <step>
   <para>
Click the
<emphasis role="bold">Mime Type</emphasis> field and select one type. There are three types of <emphasis role="bold">File</emphasis> document:
</para>
   <itemizedlist>
     <listitem>
       <para>
  <emphasis role="bold">text/html</emphasis>: when creating a text/html File document, you can input values like source code (HyperText Markup Language HTML) in the <emphasis role="bold">Content</emphasis> field . After being created, it will generate the content you want, then you can see both the input source code and the generated content in that document.
 </para>
     </listitem>
     <listitem>
       <para>
  <emphasis role="bold">text/plain</emphasis>: after a text/plain File document is created, it will display exactly what you input in the <emphasis role="bold">Content</emphasis> field.
 </para>
     </listitem>
       <listitem>
           <para>
               <emphasis role="bold">application/x-groovy+html</emphasis>: it indicates your file as a groovy file. </para>
       </listitem>
   </itemizedlist>
 </step>
 <step>
   <para>
Input a value in the <emphasis role="bold">Content</emphasis> field:
</para>
   <itemizedlist>
     <listitem>
       <para>
  <emphasis role="bold">text/html</emphasis> or <emphasis role="bold">application/x-groovy+html</emphasis>: if you want to create a <emphasis role="bold">File</emphasis> document with a source code and generated content, click the
  <inlinemediaobject>
           <imageobject>
             <imagedata width="10mm" fileref="images/sourceicon.png" format="PNG" scalefit="1"/>
           </imageobject>
           <textobject>
             <phrase>[ Source ]</phrase>
           </textobject>
         </inlinemediaobject> button in the <emphasis role="bold">Editor</emphasis> bar.
 </para>
     </listitem>
     <listitem>
       <para>
  <emphasis role="bold">text/plain</emphasis>: if you select text/plain type, the content field will be displayed like the following illustration.
 </para>
       <mediaobject>
         <imageobject role="html">
           <imagedata align="center" fileref="images/plaintextcontentform.png" format="PNG"/>
         </imageobject>
         <imageobject role="fo">
           <imagedata width="100mm" scalefit="1" align="center" fileref="images/plaintextcontentform.png" format="PNG"/>
         </imageobject>
       </mediaobject>
     </listitem>
   </itemizedlist>
 </step>
 <step>
   <para>
Optionally, fill values in all the rest fields, including <emphasis role="bold">Title</emphasis>, <emphasis role="bold">Description</emphasis>, <emphasis role="bold">Creator</emphasis> and <emphasis role="bold">Source</emphasis>.
</para>
<para>
Click <inlinemediaobject>
		<imageobject>
		  <imagedata width="4mm" scalefit="1" fileref="images/addplusicon.png" format="PNG"/>
		</imageobject>
		<textobject>
		  <phrase>plus</phrase>
		</textobject>
	  </inlinemediaobject> to open more fields.
</para>
 </step>
 <step>
   <para>
Click <emphasis role="bold">Save</emphasis> or <emphasis role="bold">Save &amp; Close</emphasis> to accept creating a new file document.
</para>
   <para>
After being created successfully, a file document with the <emphasis>text/html</emphasis> type will be displayed like the illustration below.
</para>
   <mediaobject>
     <imageobject role="html">
       <imagedata align="center" fileref="images/htmltab.png" format="PNG"/>
     </imageobject>
     <imageobject role="fo">
       <imagedata width="120mm" scalefit="1" align="center" fileref="images/htmltab.png" format="PNG"/>
     </imageobject>
   </mediaobject>
   <para></para>
   <mediaobject>
     <imageobject role="html">
       <imagedata align="center" fileref="images/texttab.png" format="PNG"/>
     </imageobject>
     <imageobject role="fo">
       <imagedata width="120mm" scalefit="1" align="center" fileref="images/texttab.png" format="PNG"/>
     </imageobject>
   </mediaobject>
 </step>
</procedure>
<citetitle><para xml:id="proc-User_Guide-Add_a_document-Create_a_new_Article"><emphasis role="bold">Create a new article</emphasis></para></citetitle>
    <procedure>
      <step>
        <para>
          Follow the steps in the <link linkend="proc-User_Guide-Add_a_document-Add_a_new_document">Add a new document</link> section
          to open the corresponding form to add a new Article document.
        </para>
      </step>
      <step>
        <para>
          Input name and title of the Article in the
          <emphasis role="bold">Name</emphasis>
          and
          <emphasis role="bold">Title</emphasis>
          fields. Special characters (@ # % &amp; * ( ) &quot; &apos; : ; [ ] {} / !) are not allowed in the <emphasis role="bold">Name</emphasis> field.
        </para>
      </step>
      <step>
        <para>
          Input values for both fields:
          <emphasis role="bold">Summary</emphasis>
          and
          <emphasis role="bold">Content.</emphasis>
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          or
          <emphasis role="bold">Save &amp; Close</emphasis>
          to accept the inputted values.
        </para>
      </step>
    </procedure>
    <para>
      After being created, your newly added Article document will be shown as below.
    </para>
    <mediaobject>
      <imageobject role="html">
        <imagedata align="center" fileref="images/newarticle.png" format="PNG"/>
      </imageobject>
      <imageobject role="fo">
        <imagedata width="150mm" align="center" fileref="images/newarticle.png" format="PNG"/>
      </imageobject>
    </mediaobject>
    <para>
      The <emphasis role="bold">Links</emphasis> area lists all its related documents. After adding relations to a document, Article will be
      displayed. You can click these links to view the content of the related documents. For more details about how to
      add a relation to a document, refer to the <link linkend="sect-User_Guide-Manage_Relations-Add_a_relation">Add a relation</link> section.
    </para>
    <para>
      The <emphasis role="bold">Attachments</emphasis> area lists all its uploaded files/documents which are attached with the Article. You can remove
      the attachments by clicking
      <inlinemediaobject>
        <imageobject>
          <imagedata width="3mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
        </imageobject>
        <textobject>
          <phrase>trash can</phrase>
        </textobject>
      </inlinemediaobject>.
    </para>
    <para>
      For more details about how to add an attachment, see the <link
            linkend="proc-User_Guide-Add_a_document-Attach_files_to_a_document">Attach files to a document</link> section.
    </para>
    <note>
      <para>
       The name of document may be as the same to that of the existing one. When a new document is created with the same name as other
        existing document, a numeric index will be added to the name (for example, test [2]).
      </para>
    </note>
    <citetitle>
    <para xml:id="proc-User_Guide-Add_a_document-Create_a_New_Podcast"><emphasis role="bold">Create a new Podcast</emphasis></para>
    </citetitle>
      <procedure>
      <step>
        <para>
            Follow the steps
            in the
            <link linkend="proc-User_Guide-Add_a_document-Add_a_new_document">Add a new document</link>
            section
            to open the corresponding
            <emphasis role="bold">Podcast</emphasis>
            form.
        </para>
          <mediaobject>
              <imageobject role="html">
                  <imagedata align="center" fileref="images/podcast_form.png" format="PNG"/>
              </imageobject>
              <imageobject role="fo">
                  <imagedata width="120mm" scalefit="1" align="center" fileref="images/podcast_form.png" format="PNG"/>
              </imageobject>
          </mediaobject>
        <para>
          <emphasis role="bold">Details:</emphasis>
        </para>
        <table>
          <tgroup cols="2">
            <thead>
              <row>
                <entry>Field</entry>
                <entry>Description</entry>
              </row>
            </thead>
            <tbody>
              <row>
                <entry><emphasis role="bold">Name</emphasis></entry>
                <entry>The document name which is required. Special characters (@ # % &amp; * ( ) “
                  &apos; : ; [ ] {} / !) are not allowed in the <emphasis role="bold">Name</emphasis> field.
                </entry>
              </row>
              <row>
                <entry><emphasis role="bold">Categories</emphasis></entry>
                <entry>Categories of a document.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Title</emphasis></entry>
                <entry>The display name of a document.</entry>
              </row>

              <row>
                <entry><emphasis role="bold">Link</emphasis></entry>
                <entry>The link to the source path of the uploaded media file that is required.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Author</emphasis></entry>
                <entry>The author of the uploaded media file.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Explicit</emphasis></entry>
                <entry>
                  <para>
                    It is used to indicate if your Podcast episodes contain an explicit content or not.
                  </para>
                </entry>
              </row>
              <row>
                <entry><emphasis role="bold">Category</emphasis></entry>
                <entry>The category of the uploaded media file, for example music, film, or short clip.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Keyword</emphasis></entry>
                <entry>This field allows you to search your Podcast files more quickly. You can use commas to separate
                  between keywords.
                </entry>
              </row>
              <row>
                <entry><emphasis role="bold">Publish Date</emphasis></entry>
                <entry>The date when an episode was released.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Description</emphasis></entry>
                <entry>Information about the uploaded media file.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Mime Type</emphasis></entry>
                <entry>The type of the uploaded media file.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Length</emphasis></entry>
                <entry>The length of the uploaded media file.</entry>
              </row>
            </tbody>
          </tgroup>
        </table>
      </step>
      <step>
        <para>
          Input values for fields. To upload a media file, click
          <emphasis role="bold">Browse...</emphasis>
          and select the media file from your device.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          or
          <emphasis role="bold">Save &amp; Close</emphasis>
          to finish.
        </para>
      </step>
    </procedure>
    <para>
      Once being created, a Podcast will be displayed.
    </para>
    <mediaobject>
      <imageobject role="html">
        <imagedata align="center" fileref="images/podcastscreen.png" format="PNG"/>
      </imageobject>
      <imageobject role="fo">
        <imagedata width="120mm" scalefit="1" align="center" fileref="images/podcastscreen.png" format="PNG"/>
      </imageobject>
    </mediaobject>
   <!-- <para>
      Podcasts can be listened to immediately, or transferred to another device.
    </para>       -->
     <citetitle>
	<para xml:id="proc-User_Guide-Add_a_document-Create_a_new_Sample_node"><emphasis role="bold">Create a new Sample node</emphasis></para>
    </citetitle>
      <procedure>
      <step>
        <para>
         Follow the steps
           in the <link linkend="proc-User_Guide-Add_a_document-Add_a_new_document">Add a new document</link> section
          to open the <emphasis role="bold">Sample node</emphasis> form.
        </para>

      </step>
      <step>
        <para>
          Complete the appropriate fields.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Browse...</emphasis>
          to locate your desired image, and upload it.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          or
          <emphasis role="bold">Save &amp; Close</emphasis>
          to finish.
        </para>
      </step>
    </procedure>
    <para>
      After being created, a new sample node will be displayed.
    </para>
    <mediaobject>
      <imageobject role="html">
        <imagedata align="center" fileref="images/samplenodeformcompleted.png" format="PNG"/>
      </imageobject>
      <imageobject role="fo">
        <imagedata width="150mm" scalefit="1" align="center" fileref="images/samplenodeformcompleted.png" format="PNG"/>
      </imageobject>
    </mediaobject>
    <para>
      The
      <emphasis role="bold">Relations</emphasis>
      area is used to list all its related documents. See the
        <link
                linkend="sect-User_Guide-Manage_Relations-View_Relations">View a relation
        </link>
        section.
    </para>
    <para>
      You can click the links to view content of the related document.
    </para>
    <para>
      The
      <emphasis role="bold">Attachments</emphasis>
      area is used to list all its uploaded files. See the <link
            linkend="proc-User_Guide-Add_a_document-Attach_files_to_a_document">Attach files to a document</link> section for more details.
	</para>
     <citetitle>
    <para xml:id="proc-User_Guide-Add_a_document-Create_a_new_File_Plan"><emphasis role="bold">Create a new File Plan</emphasis></para>
    </citetitle>
      <procedure>
      <step>
        <para>
          Follow the instructions
          in the <link linkend="proc-User_Guide-Add_a_document-Add_a_new_document">Add a new document</link> section
          to open the corresponding form to add a <emphasis role="bold">File Plan</emphasis> document.
		    <mediaobject>
              <imageobject role="html">
                <imagedata align="center" fileref="images/addfileplanform.png" format="PNG"/>
              </imageobject>
              <imageobject role="fo">
                <imagedata width="120mm" scalefit="1" align="center" fileref="images/addfileplanform.png" format="PNG"/>
              </imageobject>
            </mediaobject>
        </para>
		 <para xml:id="vari-User_Guide-Create_a_new_File_Plan-Tabs_in_the_Add_File_plan_form"><emphasis role="bold">Details:</emphasis></para>
		 <itemizedlist>
		 <listitem>
		<para>The <emphasis role="bold">Name</emphasis> tab
          </para>
            <table>
              <tgroup cols="2">
                <thead>
                  <row>
                    <entry>Field</entry>
                    <entry>Description</entry>
                  </row>
                </thead>
                <tbody>
                  <row>
                    <entry><emphasis role="bold">Name</emphasis></entry>
                    <entry>The name of the file plan.</entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Categories</emphasis></entry>
                    <entry>Categories of your file plan. Select the categories for your file plan by clicking
                      <inlinemediaobject>
                        <imageobject>
                          <imagedata width="4mm" scalefit="1" fileref="images/addplusicon.png" format="PNG"/>
                        </imageobject>
                        <textobject>
                          <phrase>plus</phrase>
                        </textobject>
                      </inlinemediaobject>.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Language</emphasis></entry>
                    <entry>The language of the File Plan document.</entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">File Plan Note</emphasis></entry>
                    <entry>Note for presenting any other information for users.</entry>
                  </row>
                </tbody>
              </tgroup>
            </table>
          </listitem>
        <listitem>
        <para>The <emphasis role="bold">Record Properties</emphasis> tab
          </para>
            <mediaobject>
              <imageobject role="html">
                <imagedata align="center" fileref="images/record-properties.png" format="PNG"/>
              </imageobject>
              <imageobject role="fo">
                <imagedata width="120mm" scalefit="1" align="center" fileref="images/record-properties.png" format="PNG"/>
              </imageobject>
            </mediaobject>
            <table>
              <tgroup cols="2">
                <thead>
                  <row>
                    <entry>Field</entry>
                    <entry>Description</entry>
                  </row>
                </thead>
                <tbody>
                  <row>
                    <entry><emphasis role="bold">Record Category Identifier</emphasis></entry>
                    <entry>The alphanumeric identifier indicates a unique record category. This must be a
                      unique ID. If this field is left blank, it will be created automatically by the system.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Disposition Authority</emphasis></entry>
                    <entry>A reference number to the regulations that govern the disposition.</entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Permanent Record Indicator</emphasis></entry>
                    <entry>A type of record indicators which should never be deleted.</entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Disposition Instructions
                    </emphasis></entry>
                    <entry>A readable guideline on how to handle the records associated with the file plan.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Contains Records Folder</emphasis></entry>
                    <entry>The confirmation is about whether the records folder is contained or not.</entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Default Media Type</emphasis></entry>
                    <entry>The choice for preset media types which are made available to simplify the data entry for the
                      record. The frequently-chosen value is &quot;electronic&quot; or paper.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Default Marking List</emphasis></entry>
                    <entry>Handling and classifying information that is printed at the bottom of the record, such as
                      UNCLASSIFIED, or NOCONTRACT.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Default Originating Organization</emphasis></entry>
                    <entry>This option is to enter the original arrangement as default which is made available to
                      simplify the data entry for the record and to assume that originating organizations are the same
                      for the information in the file plan.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Vital Record Indicator</emphasis></entry>
                    <entry>This flag is to allow tracking or reminding you of the record as essential or not.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Vital Record Review Period</emphasis></entry>
                    <entry>The choice for the interval of time between vital record reviews.</entry>
                  </row>
                </tbody>
              </tgroup>
            </table>
          </listitem>
        <listitem>
        <para>The <emphasis role="bold">Process Properties</emphasis> tab
          </para>
            <mediaobject>
              <imageobject role="html">
                <imagedata align="center" fileref="images/processproperties.png" format="PNG"/>
              </imageobject>
              <imageobject role="fo">
                <imagedata width="120mm" scalefit="1" align="center" fileref="images/processproperties.png" format="PNG"/>
              </imageobject>
            </mediaobject>
            <table>
              <tgroup cols="2">
                <thead>
                  <row>
                    <entry>Field</entry>
                    <entry>Description</entry>
                  </row>
                </thead>
                <tbody>
                  <row>
                    <entry><emphasis role="bold">Process Cutoffs</emphasis></entry>
                    <entry>The Boolean data type is used to break a process. If the process cutoff flag is set in the
                      file plan, the record is cutoff after the expiration, or after it has been obsolete or superseded,
                      depending on the information in the file plan.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Event Trigger</emphasis></entry>
                    <entry>The text data type is an automatic executing code which is used to tell the event to perform
                      some actions.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Cutoff Period</emphasis></entry>
                    <entry>The duration for the record cutoff performance.</entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Cutoff on Obsolete</emphasis></entry>
                    <entry>The record is cutoff when it is obsolete.</entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Cutoff on Superseded</emphasis> </entry>
                    <entry>The record is cutoff when it is removed or replaced.</entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Process Hold</emphasis></entry>
                    <entry>This boolean data type is used when a record process may be held before the further
                      disposition is handled.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Hold Period</emphasis></entry>
                    <entry>The duration when a record may be held after cutoff which is normally measured in Years.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Discretionary Hold</emphasis></entry>
                    <entry>The Boolean data type is used when a hold may be discretionary, such as after a command
                      change. So, the discretionary hold flag allows the records management module to track these manual
                      checks.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Process Transfer</emphasis></entry>
                    <entry>The boolean data type is used to determine how a record process will be transferred.</entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Default Transfer Location</emphasis></entry>
                    <entry>The text data type is used to determine where a record is transferred by default.</entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Transfer Block Size</emphasis></entry>
                    <entry>The float data type is used to determine in what size blocks for organizational purposes that
                      is normally measured in Years.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Process Access</emphasis></entry>
                    <entry>The Boolean data type is flagged when a record, which is held permanently, must be ultimately
                      transferred to the national records authority.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Access Location</emphasis></entry>
                    <entry>The text data type is flagged to specify an area for the access transfer.</entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Access Block Size</emphasis></entry>
                    <entry>The text data type is flagged to determine the blocks size for organizational purposes which
                      is normally measured in Years.
                    </entry>
                  </row>
                  <row>
                    <entry><emphasis role="bold">Process Destruction</emphasis></entry>
                    <entry>The Boolean data type is flagged if there is any record to be destroyed. After that, the
                      record is marked in the Alfresco system to be permanently destroyed so that all information,
                      metadata and physical traces are removed and cannot be recovered.
                    </entry>
                  </row>
                </tbody>
              </tgroup>
            </table>
          </listitem>
        </itemizedlist>
      </step>
      <step>
          <para>
          Fill in the appropriate fields of the tabs in the form.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          or
          <emphasis role="bold">Save &amp; Close</emphasis>
          to finish.
        </para>
      </step>
      </procedure>
      <citetitle>
	  <para xml:id="proc-User_Guide-Add_a_document-Create_a_new_Kofax"><emphasis role="bold">Create a new Kofax document</emphasis></para>
    </citetitle>
      <procedure>
      <step>
        <para>
          Follow the instructions
          in the <link linkend="proc-User_Guide-Add_a_document-Add_a_new_document">Add a new document</link> section
          to open the <emphasis role="bold">Add Kofax Document</emphasis> form.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/addnewkofax.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/addnewkofax.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Input a name for a Kofax document in the <emphasis role="bold">Name</emphasis> field which is required. Special characters (@ # % &amp; * ( ) “ &apos; : ; [ ] { } / !) are not allowed in this field.
        </para>
      </step>
      <step>
        <para>
          Select categories for a Kofax document by clicking
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/addplusicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>plus</phrase>
            </textobject>
          </inlinemediaobject>.
        </para>
      </step>
      <step>
        <para>Click
          <emphasis role="bold">Save</emphasis>
          or
          <emphasis role="bold">Save &amp; Close</emphasis>
          to finish.
        </para>
      </step>
    </procedure>
    <para>
      After being created, a Kofax document will be displayed.
	  <mediaobject>
      <imageobject role="html">
        <imagedata align="center" fileref="images/kofaxdocumentview.png" format="PNG"/>
      </imageobject>
      <imageobject role="fo">
        <imagedata width="120mm" scalefit="1" align="center" fileref="images/kofaxdocumentview.png" format="PNG"/>
      </imageobject>
    </mediaobject>
    </para>
	<itemizedlist>
	<listitem>
    <para>
      The <emphasis role="bold">File View</emphasis> tab is used to display all added nodes in that Kofax. Besides, all added files in Kofax are also
      displayed in the
      <emphasis role="bold">Document View</emphasis>
      tab.
    </para>
	</listitem>
	</itemizedlist>
    <citetitle>
	<para xml:id="proc-User_Guide-Add_a_document-Create_new_Event"><emphasis role="bold">Create a new event</emphasis></para>
    </citetitle>
    <procedure>
      <step>
        <para>
          Follow the instructions
          in the <link linkend="proc-User_Guide-Add_a_document-Add_a_new_document">Add a new document</link> section
          to open the <emphasis role="bold">Add an event document</emphasis> form.
        </para>
      </step>
      <step>
        <para>
          Enter a title for the event.
        </para>
      </step>
      <step>
        <para>
          Input the location where the event will take place in the
          <emphasis role="bold">Location</emphasis>
          field. Select the <emphasis role="bold">Google Maps</emphasis> checkbox if you want the location of the event to be shown on Google Maps.
        </para>
      </step>
      <step>
        <para>
          Enter the
          <emphasis role="bold">Start</emphasis>
          and
          <emphasis role="bold">End Date/Time</emphasis>
          of the event.
        </para>
      </step>
      <step>
        <para>
          Fill the
          <emphasis role="bold">Summary</emphasis>
          and
          <emphasis role="bold">Content</emphasis>
          fields.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          or
          <emphasis role="bold">Save &amp; Close</emphasis>
          to finish.
        </para>
      </step>
    </procedure>
    <para>
      After being created, the event will be displayed like the illustration bellow.
        <mediaobject>
      <imageobject role="html">
        <imagedata align="center" fileref="images/eventdisplay.png" format="PNG"/>
      </imageobject>
      <imageobject role="fo">
        <imagedata width="120mm" scalefit="1" align="center" fileref="images/eventdisplay.png" format="PNG"/>
      </imageobject>
    </mediaobject>
	</para>

	<citetitle>
	<para xml:id="proc-User_Guide-Add_a_document-Create_new_accessible_media"><emphasis role="bold">Create an accessible media</emphasis></para>
  </citetitle>
  <procedure>
      <step>
        <para>
          Follow the instructions
          in the <link linkend="proc-User_Guide-Add_a_document-Add_a_new_document">Add a new document</link> section
          to open the content template list, and select the <emphasis role="bold">Accessible Media</emphasis> template.
        </para>
        <mediaobject>
      <imageobject role="html">
        <imagedata align="center" fileref="images/accessible_media.png" format="PNG"/>
      </imageobject>
      <imageobject role="fo">
        <imagedata width="150mm" scalefit="1" align="center" fileref="images/accessible_media.png" format="PNG"/>
      </imageobject>
    </mediaobject>
      <para>
          <emphasis role="bold">Details:</emphasis>
        </para>
        <table>
          <tgroup cols="2">
            <thead>
              <row>
                <entry>Field</entry>
                <entry>Description</entry>
              </row>
            </thead>
            <tbody>
              <row>
                <entry><emphasis role="bold">Name</emphasis></entry>
                <entry>The document name which is required. Special characters (@ # % &amp; * ( ) “
                  &apos; : ; [ ] {} / !) are not allowed in the <emphasis role="bold">Name</emphasis> field.
                </entry>
              </row>
              <row>
                <entry><emphasis role="bold">Categories</emphasis></entry>
                <entry>The name of the selected categories.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Language</emphasis></entry>
                <entry>The language of the media.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Content</emphasis></entry>
                <entry>The content of the media which is required.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Title</emphasis></entry>
                <entry>The display name of the media.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Creator</emphasis></entry>
                <entry>The creator of the media.</entry>
              </row>

              <row>
                <entry><emphasis role="bold">Source</emphasis></entry>
                <entry>The source of the media.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Captions</emphasis></entry>
                <entry>Provide the text of the dialogue and important sounds.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Audio description</emphasis></entry>
                <entry>Provide the narrate track of the media. You can browse and upload another media file from your local device to set it as the audio description.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Alternative text</emphasis></entry>
                <entry>Provide the descriptive information about the media.</entry>
              </row>
            </tbody>
          </tgroup>
        </table>
      </step>
    <step>
      <para>Input the information in the fields, and attach existing files from your local device to the following fields:</para>
      <itemizedlist>
        <listitem>
          <para><emphasis role="bold">Content</emphasis>: It must be a <emphasis>.flv</emphasis> or <emphasis>.mp3</emphasis> file.</para>
        </listitem>
        <listitem>
          <para><emphasis role="bold">Captions</emphasis>: It must be a <emphasis>.srt</emphasis> or <emphasis>.mp3</emphasis> file.</para>
        </listitem>
        <listitem>
          <para><emphasis role="bold">Audio description</emphasis>: It must be a <emphasis>.flv</emphasis> or <emphasis>.mp3</emphasis> file.</para>
        </listitem>
      </itemizedlist>
    </step>
    <step>
      <para>
          Click
          <emphasis role="bold">Save</emphasis>
          or
          <emphasis role="bold">Save &amp; Close</emphasis>
          to finish.
        </para>
    </step>
  </procedure>
   <para>The accessible media can be played right after being created.</para>
    <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/play-media.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="120mm" align="center" fileref="images/play-media.png" format="PNG"/>
          </imageobject>
        </mediaobject>
    <para><emphasis role="bold">Details</emphasis>:</para>
    <table>
			 <tgroup cols="2">
				<thead>
					<row>
						<entry>
							Button
						</entry>
						 <entry>
							Function
						</entry>
					</row>
				</thead>
				 <tbody>
					<row>
						<entry>
							<mediaobject>
								<imageobject>
                           <imagedata align="center" fileref="images/stop-button.png" format="PNG" width="4mm" scalefit="1"/>
								</imageobject>
							</mediaobject>
						</entry>
						 <entry>
							Stop the media.
						</entry>
					</row>
					 <row>
						<entry>
							<mediaobject>
								<imageobject>
                           <imagedata align="center" fileref="images/play-button.png" format="PNG" width="4mm" scalefit="1" />
								</imageobject>
                <para>/</para>
							</mediaobject>
                            <mediaobject>
								<imageobject>
                           <imagedata align="center" fileref="images/play-button1.png" format="PNG" width="4mm" scalefit="1" />
								</imageobject>
							</mediaobject>

						</entry>
						 <entry>
							Play the media. After clicking this button, <inlinemediaobject>
            <imageobject>
              <imagedata fileref="images/play-button.png" format="PNG" scalefit="1" width="4mm"/>
            </imageobject>
          </inlinemediaobject> will become
           <inlinemediaobject>
            <imageobject>
              <imagedata fileref="images/pause-button.png" format="PNG" scalefit="1" width="4mm"/>
            </imageobject>
          </inlinemediaobject> and vice versa.
						</entry>
					</row>
					 <row>
						<entry>
							<mediaobject>
								<imageobject>
                           <imagedata align="center" fileref="images/previous-button.png" format="PNG" width="4mm" scalefit="1" />
								</imageobject>
							</mediaobject>
						</entry>
						 <entry>
               Play the previous media.
          </entry>
				</row>
					 <row>
						<entry>
							<mediaobject>
								<imageobject>
                           <imagedata align="center" fileref="images/next-button.png" format="PNG" width="4mm" scalefit="1"/>
								</imageobject>
							</mediaobject>
						</entry>
						 <entry>
							Play the next media.
						</entry>
					</row>
					 <row>
						<entry>
							<mediaobject>
								<imageobject>
                           <imagedata align="center" fileref="images/audio-description-button.png" format="PNG" width="4mm" scalefit="1"/>
								</imageobject>
							</mediaobject>
						</entry>
						 <entry>
							Listen to the audio description. This icon only appears if you attach another media with the audio description to the
               <emphasis role="bold">Audio description</emphasis> field. After opening the audio description, to back to the original media, click
               <inlinemediaobject>
            <imageobject>
              <imagedata fileref="images/back-the-original-video.png" format="PNG" scalefit="1" width="4mm"/>
            </imageobject>
          </inlinemediaobject>.
						</entry>
					</row>
           <row>
						<entry>
							<mediaobject>
								<imageobject>
                           <imagedata align="center" fileref="images/caption-button.png" format="PNG" width="4mm" scalefit="1"/>
								</imageobject>
							</mediaobject>
						</entry>
						 <entry>
							Activate/Deactivate the media caption. If you attach an <emphasis>.srt</emphasis> or <emphasis>.xml</emphasis> file to the <emphasis role="bold">Captions</emphasis> field, the caption will appear when you clicking this button.
						</entry>
					</row>
        </tbody>
			</tgroup>
		</table>
    <note>
      You can also attach <emphasis role="bold">Captions</emphasis> and <emphasis role="bold">Audio description</emphasis> to the uploaded
      media when <link linkend="sect-User_Guide-Actions-Edit_documents">editing this document</link>. To know how to upload a file, see the <link linkend="proc-User_Guide-Add_a_document-Attach_files_to_a_document">Attach files to a document</link> section.
    </note>
  </section>
  <section id="sect-User_Guide-Actions-Add_Folder">
    <title>Add a folder</title>
    <para>
      You can create a document immediately in a specific drive. However, adding a document to a specific folder
      enables you to manage documents better.
    </para>
    <para>
      There are two types of folder:
    </para>
    <itemizedlist>
      <listitem>
        <para>
          Content folder.
        </para>
      </listitem>
      <listitem>
        <para>
          Document folder.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/documentfolder.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="43mm" align="center" fileref="images/documentfolder.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </listitem>
    </itemizedlist>
    <para>
      In the default skin, the icon for a content folder node is displayed in blue and the icon for a document folder node
      is displayed in yellow.
    </para>
    <citetitle>
        <para xml:id="vari-User_Guide-Add_Folder-File_and_folder_types_in_a_folder"><emphasis role="bold">File and folder types in a folder</emphasis></para>
    </citetitle>
    <variablelist>
      <varlistentry>
        <term><emphasis role="bold">Content folder</emphasis></term>
        <listitem>
          <itemizedlist>
            <listitem>
              <para>
                Add a Content folder to a Content one.
              </para>
            </listitem>
            <listitem>
              <para>
                Add a Document folder to a Content one.
              </para>
            </listitem>
            <listitem>
              <para>
                Add documents to a Content folder.
              </para>
            </listitem>
            <listitem>
              <para>
                Upload files (images, MS Word documents, Open Office documents, .pdf files, .txt files, .xml
                file, and more) into a Content folder.
              </para>
            </listitem>
            <listitem>
              <para>
               Import sub-nodes which were exported into a Content folder.
              </para>
            </listitem>
          </itemizedlist>
        </listitem>
      </varlistentry>
      <varlistentry>
        <term><emphasis role="bold">Document folder</emphasis></term>
        <listitem>
          <itemizedlist>
            <listitem>
              <para>
                Add a new Document folder to a Document folder.
              </para>
            </listitem>
            <listitem>
              <para>
                Add File, Podcast, File Plan documents to a Document folder.
              </para>
            </listitem>
            <listitem>
              <para>
                Upload files (images, MS Word documents, OpenOffice documents, .pdf files, .txt files, .xml
                file, and more) into a Document folder.
              </para>
            </listitem>
            <listitem>
              <para>
                Cannot add a Content folder to a Document folder.
              </para>
            </listitem>
            <listitem>
              <para>
                Cannot import an exported Content folder into a Document folder.
              </para>
            </listitem>
            <listitem>
              <para>
                Cannot import an exported Article, Sample node, Kofax into a Document folder.
              </para>
            </listitem>
          </itemizedlist>
        </listitem>
      </varlistentry>
    </variablelist>
    <citetitle>
	<para xml:id="proc-User_Guide-Add_Folder-Create_a_folder"><emphasis role="bold">Create a folder</emphasis></para>
    </citetitle>
    <procedure>
      <step>
        <para>
          Select the path to create a folder.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="20mm" fileref="images/addfolderbutton.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Add Folder ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar to open the
          <emphasis role="bold">New Folder</emphasis>
          form.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/addfolderwindow.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/addfolderwindow.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Select a folder type.
        </para>
      </step>
      <step>
        <para>
          Input values for both <emphasis role="bold">Name</emphasis> and <emphasis role="bold">Title</emphasis> fields which are required. Special characters (@ # % &amp; * ( ) &quot; &apos; : ; [ ] {} / !) are not allowed in these fields.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          to accept creating a new folder.
        </para>
      </step>
    </procedure>
    <note>
      <para>
      The name of a folder may be the same as that of the existing one. When a new folder is created with the same name as other
        existing folders, an index will be added to the name of your newly created folder (for example, test[2]).
      </para>
      <para>
        You can only create a content folder in another content folder.
      </para>
      <para>
        You can create a document folder in a content folder or a document folder.
      </para>
    </note>
  </section>
  <section id="sect-User_Guide-Actions-Add_translations_to_a_document">
    <title>Add translations to a document</title>
    <para>
      This function enables users to add multiple languages for a document. This action is similar to adding a language.
    </para>
    <procedure>
      <step>
        <para>
          Select a document to which you want to add the translation. For example, select an
          <emphasis role="bold">Article</emphasis> in <emphasis>English.</emphasis>
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/selectarticle.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="50mm" scalefit="1" align="center" fileref="images/selectarticle.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="20mm" scalefit="1" fileref="images/addtranslationicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Add Translation ]</phrase>
            </textobject>
          </inlinemediaobject> on the
          <emphasis role="bold">Action</emphasis>
          bar to open the
          <emphasis role="bold">Symlink Manager</emphasis>
          form.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/symlinkmanager2.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/symlinkmanager2.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/addplusicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>plus</phrase>
            </textobject>
          </inlinemediaobject>, then browse to the target document that has different language with the first document. For example, the
          <emphasis role="bold">Article</emphasis>
          version in French.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/choosetargetnode.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="150mm" align="center" fileref="images/choosetargetnode.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          on the
          <emphasis role="bold">Symlink Manager</emphasis>
          form.
        </para>
      </step>
      <step>
        <para>
          Select the document to which you have added the translation, then click the
          <emphasis role="bold">Relation</emphasis>
          button on the <emphasis role="bold">Filter</emphasis> bar.
        </para>
        <para>
          You will see the available language for the selected document. Click the language on this pane to view the
          document in the corresponding language version.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/availablelanguages.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/availablelanguages.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-Add_symlink">
    <title>Add a Symlink</title>
    <para>
      A symlink in Content works like shortcut to a directory or file. To add a Symlink, you can follow one of these ways.
    </para>

    <para><emphasis role="bold">The first way</emphasis></para>
    <procedure>
      <step>
        <para>
          Select a node where you want to add a Symlink.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="20mm" scalefit="1" fileref="images/addsymlinkbutton.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Add Sym Link ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar to open the <emphasis role="bold">Symlink Manager</emphasis> form.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/symlinkmanager.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/symlinkmanager.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        <para>
            <emphasis role="bold">Details:</emphasis>
        </para>
        <table>
          <tgroup cols="2">
            <thead>
              <row>
                <entry>Field</entry>
                <entry>Description</entry>
              </row>
            </thead>
            <tbody>
              <row>
                <entry><emphasis role="bold">Path Node</emphasis></entry>
                <entry>The path to the target node.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Symlink Name</emphasis></entry>
                <entry>The name of the Symlink.</entry>
              </row>
            </tbody>
          </tgroup>
        </table>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/addplusicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>plus</phrase>
            </textobject>
          </inlinemediaobject>
          to open the
          <emphasis role="bold">Select Target Node</emphasis>
          form.
        </para>
      </step>
      <step>
        <para>
          Select the workspace which contains the node that you want to add a Symlink.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/greentick.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>green tick</phrase>
            </textobject>
          </inlinemediaobject>
          in the row of the node that you want to add. The path that the node will appear in the
          <emphasis role="bold">Path Node</emphasis>
          field and the name of the node is set by the name of the selected node. You can also edit this name.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/symlinkmanagercompleted.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/symlinkmanagercompleted.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          to finish adding a Symlink.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/symlinkadded.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="150mm" scalefit="1" align="center" fileref="images/symlinkadded.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
    </procedure>


      <para><emphasis role="bold">The second way</emphasis></para>
        <procedure>
            <step>
                <para>Right-click a node that you want to create a Symlink. Note that if you follow this way, the Symlink will be created to the current node.</para>
	        </step>
	        <step>
		        <para>Click <emphasis role="bold">Add Symlink</emphasis> from the drop-down menu.</para>
	        </step>
        </procedure>
	  <para>This node will become a Symlink to the current node.</para>

<mediaobject>
      <imageobject role="html">
         <imagedata align="center" fileref="images/Add_symlink_rightclick.png" format="PNG"/>
      </imageobject>
      <imageobject role="fo">
         <imagedata width="100mm" scalefit="1" align="center" fileref="images/Add_symlink_rightclick.png" format="PNG"/>
      </imageobject>
</mediaobject>

<note>
    <para>
        You should notice the different behaviour between adding a Symlink via the <emphasis role="bold">Action</emphasis> bar and the right-click menu.
    </para>
<itemizedlist><listitem>
	<para>
        After you have right-clicked a node, then selected <emphasis role="bold">Add Symlink</emphasis>, a Symlink to the current node is created.
    </para>
</listitem>
<listitem>
	<para>
        Meanwhile, when you select <emphasis role="bold">Add Symlink</emphasis> on the <emphasis role="bold">Action</emphasis> bar, a <emphasis role="bold">Symlink Manager</emphasis> form will appear to let you select the target node.
    </para>
</listitem>
</itemizedlist>
</note>

<warning>
    <para>
        You will get an error message if you create a Symlink inside the following content types: Article, CSS, Event, HTML, JS, Kofax, Podcast, Sample node, Weblink.
    </para>
</warning>


  </section>
  <section id="sect-User_Guide-Actions-Comment">
    <title>Comment</title>
    <para>
      This function is used to comment on a document.
    </para>
    <note>
	<para>You cannot comment on a
      <emphasis role="bold">File Plan</emphasis>
      document.
	</para>
    </note>
    <procedure>
      <step>
        <para>
          Select a document to which you want to add your comment.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="30mm" scalefit="1" fileref="images/commentdocumentbutton.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Comment this document ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar to open the <emphasis role="bold">Comment</emphasis> form.
        </para>
      </step>
      <step>
        <para>
          Add your comment to the
          <emphasis role="bold">Comment</emphasis>
          field.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          to commit.
        </para>
      </step>
    </procedure>
    <para>
      The comments are shown at the bottom of the document.
    </para>
    <mediaobject>
      <imageobject role="html">
        <imagedata align="center" fileref="images/commentdisplay.png" format="PNG"/>
      </imageobject>
      <imageobject role="fo">
        <imagedata width="150mm" scalefit="1" align="center" fileref="images/commentdisplay.png" format="PNG"/>
      </imageobject>
    </mediaobject>
    <para>
      To view your comment, click the
      <emphasis role="bold">Show comments</emphasis>
      link:
    </para>
    <mediaobject>
      <imageobject role="html">
        <imagedata align="center" fileref="images/commentview.png" format="PNG"/>
      </imageobject>
      <imageobject role="fo">
        <imagedata width="110mm" align="center" fileref="images/commentview.png" format="PNG"/>
      </imageobject>
    </mediaobject>
    <para>
      You can edit your comment by clicking
      <inlinemediaobject>
        <imageobject>
          <imagedata width="4mm" scalefit="1" fileref="images/editicon2.png" format="PNG"/>
        </imageobject>
        <textobject>
          <phrase>pencil</phrase>
        </textobject>
      </inlinemediaobject>
      or delete it by clicking
      <inlinemediaobject>
        <imageobject>
          <imagedata width="3mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
        </imageobject>
        <textobject>
          <phrase>trash can</phrase>
        </textobject>
      </inlinemediaobject>.
    </para>
  </section>
  <section id="sect-User_Guide-Actions-Edit_documents">
    <title>Edit a document</title>
    <para>
      There are two ways to edit a document.
    </para>
	<para xml:id="proc-User_Guide-Edit_documents-Method_One"><emphasis role="bold">The first way</emphasis></para>
    <procedure>
      <step>
        <para>
          Select a document you want to edit in the left panel.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="20mm" scalefit="1" fileref="images/editdocumenticon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Edit Document ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar.
        </para>
      </step>
    </procedure>
	<para id="proc-User_Guide-Edit_documents-Method_Two"><emphasis role="bold">The second way</emphasis></para>
    <procedure>
      <step>
        <para>
          Select a folder that contains the document you want to edit.
        </para>
      </step>
      <step>
        <para>
          Right-click the document you want to edit and select <emphasis role="bold">Edit</emphasis> from the menu.
        </para>
        <para>
          The
          form to edit the document will appear. All information of the selected document will be displayed in this form and ready for you to
          change except the
          <emphasis role="bold">Name</emphasis>
          field.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          to commit your changes.
        </para>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-Export_nodes">
    <title>Export nodes</title>
    <para>
      Nodes can be exported into either
      <emphasis role="bold">.xml</emphasis>
      or
      <emphasis role="bold">.zip</emphasis>
      file types.
    </para>
    <procedure>
      <step>
        <para>
          Select a node that you want to export.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="15mm" scalefit="1" fileref="images/exportnode.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Export Node ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar to show the
          <emphasis role="bold">Export</emphasis>
          form.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/exportnodeform.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/exportnodeform.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        <para>
            <emphasis role="bold">Details:</emphasis>
        </para>
        <table>
          <tgroup cols="2">
            <thead>
              <row>
                <entry>Fields</entry>
                <entry>Description</entry>
              </row>
            </thead>
            <tbody>
              <row>
                <entry><emphasis role="bold">Path to Export</emphasis></entry>
                <entry>The path of the node being exported. This field will be pre-populated.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Format</emphasis></entry>
                <entry>The format of the original node.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">System View</emphasis></entry>
                <entry>Each node and each property of that node is included in a different tag.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Document View</emphasis></entry>
                <entry>Each node is a tag and properties of that node are considered to be elements of that tag.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Zip</emphasis></entry>
                <entry>If this field is checked, the node will be exported as a
                  <emphasis role="bold">.zip</emphasis>
                  file.
                </entry>
              </row>
            </tbody>
          </tgroup>
        </table>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Export</emphasis>
          and select a location to save the exported file.
        </para>
        <note>
          <para>
            The
            <emphasis role="bold">Export</emphasis>
            form can contain
            <emphasis role="bold">Export Version History</emphasis>
            if the exported node or any of its child nodes is versioned.
          </para>
          <para>
            This action exports all of the node&apos;s version history.
          </para>
        </note>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-Import_Nodes">
    <title>Import nodes</title>
    <para>
      Nodes which are in the
      <emphasis role="bold">.xml</emphasis>
      file format can be imported into the JCR Explorer system.
    </para>
    <procedure>
      <step>
        <para>
          Select the location where you want to import the new node.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="15mm" scalefit="1" fileref="images/importnodebutton.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Import Node ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar. The
          <emphasis role="bold">Import</emphasis>
          form appears.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/importnodeform.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/importnodeform.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Browse...</emphasis>
          next to the
          <emphasis role="bold">Upload File</emphasis>
          field and navigate to the file you want to import.
        </para>
      </step>
      <step>
        <para>
          Select one value from the
          <emphasis role="bold">UUID Behaviour</emphasis>
          drop-down menu, including:
        </para>
        <variablelist>
          <varlistentry>
            <term><emphasis role="bold">Create New</emphasis></term>
            <listitem>
                <para>
                    If you select this behavior, the imported nodes receive new UUIDs which are completely independent
                    of any existing nodes. As the imported nodes get new UUIDs, there are no UUID conflicts with the
                    existing nodes in the workspace. The existing nodes in the workspace are not moved, modified or
                    deleted. The imported nodes are considered as new nodes and therefore, do not have a version history.
                    You cannot import a version history for these nodes.
                </para>
            </listitem>
          </varlistentry>
          <varlistentry>
            <term><emphasis role="bold">Remove Existing</emphasis></term>
            <listitem>
                <para>
                    If you select this behavior, the imported nodes in a selected path receive the same UUIDs of the
                    exported nodes. As the result, there is UUID conflicts with the existing nodes. Therefore, the
                    existing nodes are removed from the workspaces and the new nodes will have the same version history
                    as the existing nodes.
                </para>
            </listitem>
          </varlistentry>
          <varlistentry>
            <term><emphasis role="bold">Replace Existing</emphasis></term>
            <listitem>
                <para>
                    If you select this behavior, you only can import the exported nodes into their original workspaces
                    where they are exported. When the new nodes are created with the same UUIDs of the existing nodes,
                    causing UUID conflicts with the existing nodes in the workspaces. Therefore, the existing nodes are
                    replaced by the new ones in the same location and the new nodes have the same version history as the
                    existing nodes.
                </para>
            </listitem>
          </varlistentry>
          <varlistentry>
            <term><emphasis role="bold">Throw Exception</emphasis></term>
            <listitem>
                <para>
                    If you select this behavior, there is a message which will alert that you can not import this node
                    in case this node has been existing in the workspace. If this node hasn't existed, a new node will
                    be created.
                </para>
            </listitem>
          </varlistentry>
        </variablelist>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Browse...</emphasis>
          next to <emphasis role="bold">Version History</emphasis> to select a version to import.
        </para>
      </step>
      <step>
        <para>
          Select a format.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Import</emphasis>
          to import the file's selected version.
        </para>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-Manage_Actions">
    <title>Manage actions</title>
    <para>There are some actions you can perform as follows:</para>
    <itemizedlist>
    <listitem>
    <para>
   <link linkend='sect-User_Guide-Manage_Actions-Add_an_action'>Add an action</link>
    </para>
    </listitem>
   <listitem>
    <para>
   <link linkend='sect-User_Guide-Manage_Actions-View_Actions'>View an action</link>
    </para>
    </listitem>
	<listitem>
    <para>
   <link linkend='sect-User_Guide-Manage_Actions-Edit_an_action'>Edit an action</link>
    </para>
    </listitem>
	<listitem>
    <para>
	<link linkend='sect-User_Guide-Manage_Actions-Delete_an_action'>Delete an action</link>
    </para>
    </listitem>
    </itemizedlist>
    <section id="sect-User_Guide-Manage_Actions-Add_an_action">
      <title>Add an action</title>
      <procedure>
        <step>
          <para>
            Select the node to which you want to add an action.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="20mm" scalefit="1" fileref="images/manageactionsbutton.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>[ Manage Actions ]</phrase>
              </textobject>
            </inlinemediaobject>
            on the <emphasis role="bold">Action</emphasis> bar.
          </para>
          <para>
            The
            <emphasis role="bold">Manage Actions</emphasis>
            form will appear.
          </para>
        </step>
        <step>
          <para>
            Select the
            <emphasis role="bold">Add Action</emphasis>
            tab.
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/addactionstab.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="100mm" scalefit="1" align="center" fileref="images/addactionstab.png" format="PNG"/>
            </imageobject>
          </mediaobject>
          <para>
                <emphasis role="bold">Details:</emphasis>
            </para>
            <table frame="all">
              <tgroup cols="2">
                <colspec colname="c1"/>
                <colspec colname="c2"/>
                <thead>
                <row>
                  <entry>Field</entry>
                  <entry>Description</entry>
                </row>
                </thead>
                <tbody>
                <!-- <row>
                    <entry>
                      <emphasis role="bold">ID</emphasis>
                    </entry>
                    <entry>The Id of action. This field is created automatically and cannot be modified.</entry>
                  </row>     -->
                  <row>
                    <entry>
                      <emphasis role="bold">Name</emphasis>
                    </entry>
                    <entry>The name of this action. This name is internal to the JCR explorer.</entry>
                  </row>
                  <row>
                    <entry>
                      <emphasis role="bold">Lifecycle</emphasis>
                    </entry>
                    <entry>Select the lifecycle for this action. The action will be executed, depending on the lifecycle:
                      <itemizedlist>
                        <listitem>
                          <para>
                           <emphasis role="bold">'User Action':</emphasis> The action is executed when
                            right-clicking the folder and then selecting the action.
                          </para>
                        </listitem>
                        <listitem>
                          <para>
                            <emphasis role="bold">'Content Addition':</emphasis> The action will be executed
                            on a new document, but not on a subfolder when the document or the subfolder is created in
                            the folder to which an action has been added. It is also applied to a new document in
                            the subfolder of the folder.
                          </para>
                        </listitem>
                        <listitem>
                          <para>
                            <emphasis role="bold">'Content Removal':</emphasis> The action will be executed on
                            a document, but not on a subfolder in the folder when the document or the subfolder is
                            moved.
                          </para>
                        </listitem>
                        <listitem>
                          <para><emphasis role="bold">'Property Addition':</emphasis> The action will be
                            executed on a document when a property is added to the document.
                          </para>
                        </listitem>
                        <listitem>
                          <para><emphasis role="bold">'Property Removal':</emphasis> The action will be
                            executed on a document when a property is removed from the document.
                          </para>
                        </listitem>

                        <listitem>
                          <para>
                            <emphasis role="bold">'Property Modification':</emphasis> The action will be
                            executed on a document when a property of the document is modified.
                          </para>
                        </listitem>
                        <listitem>
                          <para>
                            <emphasis role="bold">'Schedule':</emphasis> The action is done at specific time.
                          <!--  There are 2 schedule lifeless types: period and cron. (See more details on Schedule lifecycle). -->
                          </para>
                          <para>
                            If you need the same action to be executed in several lifecycles, you have to create
                            several actions.
                          </para>
                        </listitem>
                      </itemizedlist>
                    </entry>
                  </row>
                </tbody>
              </tgroup>
            </table>
        </step>
        <step>
          <para>
            Select one type for your action from the
            <emphasis role="bold">Create Action of Type</emphasis>
            drop-down menu.
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/typeactions.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="64mm" align="center" fileref="images/typeactions.png" format="PNG"/>
            </imageobject>
          </mediaobject>
          <para>
            <emphasis role="bold">Details:</emphasis>
          </para>
          <table>
            <tgroup cols="2">
              <thead>
                <row>
                  <entry>Field</entry>
                  <entry>Description</entry>
                </row>
              </thead>
              <tbody>
                <row>
                  <entry><emphasis role="bold">exo:AddMetadataAction</emphasis></entry>
                  <entry>Add metadata.</entry>
                </row>
                <row>
                  <entry><emphasis role="bold">exo:autoVersioning</emphasis></entry>
                  <entry>Add a version automatically.</entry>
                </row>
                <row>
                  <entry><emphasis role="bold">exo:createRSSFeedAction</emphasis></entry>
                  <entry>Create an RSS file.</entry>
                </row>
                <row>
                  <entry><emphasis role="bold">exo:enableVersioning</emphasis></entry>
                  <entry>Enable versioning.</entry>
                </row>
                <row>
                  <entry><emphasis role="bold">exo:getMailAction</emphasis> </entry>
                  <entry>Fetch mails.</entry>
                </row>
                <row>
                  <entry><emphasis role="bold">exo:populateToMenu</emphasis></entry>
                  <entry>This type is not supported.</entry>
                </row>
                <row>
                  <entry><emphasis role="bold">exo:sendMailAction</emphasis></entry>
                  <entry>Send mails.</entry>
                </row>
                <row>
                  <entry><emphasis role="bold">exo:taxonomyAction</emphasis></entry>
                  <entry>Create categories.</entry>
                </row>
                <row>
                  <entry><emphasis role="bold">exo:transformBinaryTo TextAction</emphasis></entry>
                  <entry>Convert
                    <emphasis>.pdf</emphasis>
                    or
                    <emphasis>.doc</emphasis>
                    file types into plain text.
                  </entry>
                </row>
              </tbody>
            </tgroup>
          </table>
        </step>
        <step>
          <para>
            Complete all the fields in the form. The <emphasis role="bold">Name</emphasis> and <emphasis role="bold">Lifecycle</emphasis> fields are required.
          </para>
        </step>
        <step>
          <para>
            Click
            <emphasis role="bold">Save</emphasis>
            to commit the action.
          </para>
        </step>
      </procedure>
      <para>
        All actions of a node are listed in the
        <emphasis role="bold">Available Actions</emphasis>
        tab.
      </para>
      <para>
        Once an action is added to a node, it is auto-added to any child nodes of the selected node.
      </para>
      <para>
        If an action is added with the lifecycle named &apos;User Action&apos;, it will be applied to the current node. If an
        action is added with other lifecycles, it will be applied to the child nodes.
      </para>
      <note>
        <para>
          Not all actions are listed in a right-click menu of nodes. Some actions can be performed immediately when that action is
          added.
        </para>
      </note>
    </section>
    <section id="sect-User_Guide-Manage_Actions-View_Actions">
      <title>View an action</title>
      <procedure>
        <step>
          <para>
            Open the
            <emphasis role="bold">Manage Actions</emphasis>
            form and select the
            <emphasis role="bold">Available Actions</emphasis>
            tab.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="3mm" scalefit="1" fileref="images/previewicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>magnifying glass</phrase>
              </textobject>
            </inlinemediaobject>
            that corresponds to the action you want to view.
          </para>
          <para>
            The details will be displayed in the
            <emphasis role="bold">Action Info</emphasis>
            tab.
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/actionsinfotab.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="100mm" scalefit="1" align="center" fileref="images/actionsinfotab.png" format="PNG"/>
            </imageobject>
          </mediaobject>
        </step>
      </procedure>
    </section>
    <section id="sect-User_Guide-Manage_Actions-Edit_an_action">
      <title>Edit an action</title>
      <procedure>
        <step>
          <para>
            Open the
            <emphasis role="bold">Manage Actions</emphasis>
            form and select the
            <emphasis role="bold">Available Actions</emphasis>
            tab.
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/availableactions.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="100mm" scalefit="1" align="center" fileref="images/availableactions.png" format="PNG"/>
            </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="4mm" scalefit="1" fileref="images/editicon4.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>pencil</phrase>
              </textobject>
            </inlinemediaobject>
            that corresponds to the action you want to modify.
          </para>
        </step>
        <step>
          <para>
            Edit properties in the <emphasis role="bold">Action Form.</emphasis>
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/editactionform.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="100mm" scalefit="1" align="center" fileref="images/editactionform.png" format="PNG"/>
            </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
            Click
            <emphasis role="bold">Save</emphasis>
            to accept your changes.
          </para>
        </step>
      </procedure>
    </section>
    <section id="sect-User_Guide-Manage_Actions-Delete_an_action">
      <title>Delete an action</title>
      <procedure>
        <step>
          <para>
            Open the
            <emphasis role="bold">Manage Actions</emphasis>
            form and select the
            <emphasis role="bold">Available Actions</emphasis>
            tab.
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/availableactions1.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="100mm" scalefit="1" align="center" fileref="images/availableactions1.png" format="PNG"/>
            </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="3mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>trash can</phrase>
              </textobject>
            </inlinemediaobject>
            that corresponds to the action you want to modify.
          </para>
        </step>
        <step>
          <para>
            Click
            <emphasis role="bold">OK</emphasis>
            in the confirmation message to delete the action.
          </para>
        </step>
      </procedure>
    </section>
  </section>
  <section id="sect-User_Guide-Actions-Manage_Auditing">
    <title>Manage auditing</title>
    <para>
      This function logs property changes in nodes.
    </para>
    <procedure>
      <step>
        <para>
          Select a node.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="15mm" scalefit="1" fileref="images/manageauditing.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Manage Auditing ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar. The
          <emphasis role="bold">Activate Auditing</emphasis>
          message appears.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/auditingactivated.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/auditingactivated.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Activate</emphasis>
          to enable auditing on the selected node.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="18mm" scalefit="1" fileref="images/manageauditing.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Manage Auditing ]</phrase>
            </textobject>
          </inlinemediaobject>
          again to view the audit information of the selected node.
        </para>
        <para>
          The
          <emphasis role="bold">Auditing Information</emphasis>
          list appears.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/auditinformation.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/auditinformation.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        <para>
          If the node has no audit information, the form will appear as below.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/noauditinformation.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/noauditinformation.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-Manage_Categories">
    <title>Manage categories</title>
      <para xml:id="sect-User_Guide-Manage_Categories-Add_a_category_for_a_node">
      <citetitle><emphasis role="bold">Assign a category to a node</emphasis></citetitle>
      </para>
      <para>
        You can add categories to the document type nodes only.
      </para>
      <procedure>
        <step>
          <para>
            Select the node to which you want to add a category.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="17mm" scalefit="1" fileref="images/managecategoriesicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>[ Manage Categories ]</phrase>
              </textobject>
            </inlinemediaobject>
            on the <emphasis role="bold">Action</emphasis> bar.
          </para>
          <para>
            The
            <emphasis role="bold">Add Category</emphasis>
            form appears.
          </para>
        </step>
        <step>
          <para>
            Select the
            <emphasis role="bold">Select Category</emphasis>
            tab to show the available categories.
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/showcategoriestab.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="100mm" scalefit="1" align="center" fileref="images/showcategoriestab.png" format="PNG"/>
            </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="4mm" scalefit="1" fileref="images/greentick.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>green tick</phrase>
              </textobject>
            </inlinemediaobject>
            to add the corresponding category to the node.
          </para>
        </step>
      </procedure>
      <para>
        The category, which has been added to a node, is listed in the
        <emphasis role="bold">Referenced Categories</emphasis>
        tab.
      </para>
      <para>
        All nodes, which belong to a category, can be viewed as follows:
      </para>
      <citetitle>
	  <para xml:id="proc-User_Guide-Add_a_category_for_a_node-_View_a_category"><emphasis role="bold">View a category</emphasis></para>
      </citetitle>

      <procedure>
        <step>
          <para>
            Go to the drive which contains the category you have added. There will be a list of categories available.
          </para>
        </step>
        <step>
          <para>
            Select your desired category. The documents in that category will be listed.
          </para>
          <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/view-category.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="105mm" scalefit="1" align="center" fileref="images/view-category.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        </step>
      </procedure>
      <note>
        <para>
          When copying and pasting a node in a drive, a new node with the same content will be created with a different
          name.
        </para>
        <para>
          When copying and pasting a node in the category tree, a reference to the original node will be created. This
          reference is a link rather than a copy. This feature is used to preserve the disk space.
		</para>
      </note>
    
    <para xml:id="sect-User_Guide-Manage_Categories-Delete_a_Category">
      <citetitle><emphasis role="bold">Delete a category</emphasis></citetitle>
    </para>
      <procedure>
        <step>
          <para>
            Select a categorized node.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="17mm" scalefit="1" fileref="images/managecategoriesicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>[ Manage Categories ]</phrase>
              </textobject>
            </inlinemediaobject>.
          </para>
        </step>
        <step>
          <para>
            Select the
            <emphasis role="bold">Referenced Categories</emphasis>
            tab.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="3mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>trash can</phrase>
              </textobject>
            </inlinemediaobject>
            that corresponds to the category you want to delete.
          </para>
        </step>
      </procedure> 
  </section>
  <section id="sect-User_Guide-Actions-ShowHide_Content">
    <title>Show/Hide content</title>
    <para>
      Nodes can be hidden or shown easily.
    </para>
    <citetitle>
	<para xml:id="proc-User_Guide-ShowHide_Content-Hide_a_Node"><emphasis role="bold">Hide a node</emphasis></para>
    </citetitle>
    <procedure>
      <step>
        <para>
          Select the node you want to hide.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="25mm" scalefit="1" fileref="images/hideshowcontentbutton.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Hide/Show content ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar to hide the node.
        </para>
        <para>
          A confirmation message, which notifies that the node has been hidden, will appear.
        </para>
      </step>
      </procedure>
      <citetitle>
      <para xml:id="step-User_Guide-Hide_a_Node-Show_a_Node"><emphasis role="bold">Show a node</emphasis></para>
       </citetitle>
      <para>
          To show a hidden node, click
          <inlinemediaobject>
            <imageobject>
              <imagedata fileref="images/hideshowcontentbutton.png" format="PNG" scalefit="1" width="25mm"/>
            </imageobject>
            <textobject>
              <phrase>[ Hide/Show content ]</phrase>
            </textobject>
          </inlinemediaobject> again.
        </para>
  </section>
  <section id="sect-User_Guide-Actions-Manage_Publications">
    <title>Manage publication</title>
    <para>
      This function is used to manage node publication.
    </para>
    <procedure>
      <step>
        <para>
          Select a node (on the left or right pane) which you want to manage its publication.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="20mm" fileref="images/managepublicationsbutton.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Manage Publications ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar.
        </para>
        <para>
          The
          <emphasis role="bold">Manage Publication</emphasis>
          form appears.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/managepublicationsform.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/managepublicationsform.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        <para>
          The
          <emphasis role="bold">Revision</emphasis>
          tab displays some basic information and the current state of the selected node.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/previewicon2.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>magnifying glass</phrase>
            </textobject>
          </inlinemediaobject>
          to view the content of the node or click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/restoreversionicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Restore Version ]</phrase>
            </textobject>
          </inlinemediaobject>
          to restore a version (refer to the
          <link linkend="sect-User_Guide-Actions-Manage_Versions">Manage versions</link>
          section for information about versioning).
        </para>
      </step>
      <step>
        <para>
          Select the
          <emphasis role="bold">History</emphasis>
          tab to view the publications history of the node.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          to accept your changes.
        </para>
        <note>
          <para>
              See the
              <link linkend="sect-User_Guide-Contribute_Content-Publication_Process">Publication process</link>
              section to understand more
              <emphasis role="bold">Manage Publication.</emphasis>
          </para>
        </note>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-Manage_Relations">
    <title>Manage relations</title>
    <para>There are some actions you can perform on relations as follows:</para>
    <itemizedlist>
	<listitem>
	<para>
    <link linkend='sect-User_Guide-Manage_Relations-Add_a_relation'>Add a relation</link>
    </para>
	</listitem>
	<listitem>
	<para>
    <link linkend='sect-User_Guide-Manage_Relations-Delete_a_relation'>Delete a relation</link>
    </para>
	</listitem>
	<listitem>
	<para>
    <link linkend='sect-User_Guide-Manage_Relations-View_Relations'>View a relation</link>
    </para>
	</listitem>
    </itemizedlist>
    <section id="sect-User_Guide-Manage_Relations-Add_a_relation">
      <title>Add a relation</title>
	<para>
      You can use this function to create relations between nodes.
    </para>
      <procedure>
          <step>
          <para>
            Select the node you want to add a relation to.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="18mm" scalefit="1" fileref="images/managerelationsicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>[ Manage Relations ]</phrase>
              </textobject>
            </inlinemediaobject>
            on the <emphasis role="bold">Action</emphasis> bar.
          </para>
          <para>
            The
            <emphasis role="bold">Add Relation</emphasis>
            form appears.
          </para>
        </step>
        <step>
          <para>
            Select the
            <emphasis role="bold">Select Relation</emphasis>
            tab to see a list of other documents.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="4mm" scalefit="1" fileref="images/greentick.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>green tick</phrase>
              </textobject>
            </inlinemediaobject>
            that corresponds to the documents related to the document selected in the <emphasis role="bold">Step
            1.</emphasis>
          </para>
          <para>
            Documents linked to the original via a relation will be listed in the
            <emphasis role="bold">Relation List</emphasis>
            tab.
          </para>
        </step>
      </procedure>
        <note>
            <para>
                Relations can only be added to document and uploaded file node types.
            </para>
            <para>
                A node cannot have a relation to itself.
            </para>
        </note>
    </section>
    <section id="sect-User_Guide-Manage_Relations-Delete_a_relation">
      <title>Delete a relation</title>
      <procedure>
        <step>
          <para>
            Select a node that has links to related documents.
          </para>
        </step>
        <step>
          <para>
            Click the
            <inlinemediaobject>
              <imageobject>
                <imagedata width="20mm" scalefit="1" fileref="images/managerelationsicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>[ Manage Relations ]</phrase>
              </textobject>
            </inlinemediaobject>
            button on the <emphasis role="bold">Action</emphasis> bar.
          </para>
        </step>
        <step>
          <para>
            Select the
            <emphasis role="bold">Relation List</emphasis>
            tab to view relations of the selected node.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="3mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>trash can</phrase>
              </textobject>
            </inlinemediaobject>
            corresponding to the relation you want to remove.
          </para>
        </step>
        <step>
          <para>
            Click
            <emphasis role="bold">OK</emphasis>
            in the confirmation message to accept your deletion.
          </para>
          <para>
            The related document will be removed from the list.
          </para>
        </step>
      </procedure>
    </section>
    <section id="sect-User_Guide-Manage_Relations-View_Relations">
      <title>View a relation</title>
      <procedure>
        <step>
          <para>
            Select a node that has links to related documents.
          </para>
        </step>
        <step>
          <para>
            Click <inlinemediaobject>
              <imageobject>
                <imagedata width="4mm" scalefit="1" fileref="images/relationbutton1.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>[Relation button]</phrase>
              </textobject>
            </inlinemediaobject> on the <emphasis role="bold">Filter</emphasis> bar.
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/relationsbutton.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="67mm" scalefit="1" align="center" fileref="images/relationsbutton.png" format="PNG"/>
            </imageobject>
          </mediaobject>
          <para>
            All nodes related to the selected node will be displayed in the <emphasis role="bold">Relations List</emphasis> in the left pane.
          </para>
        </step>
        <step>
          <para>
            Click the name of the related node to view the document.
          </para>
        </step>
      </procedure>
    </section>
  </section>
  <section id="sect-User_Guide-Actions-Manage_Versions">
    <title>Manage versions</title>
    <para>There are some actions you can perform on versions as follows:</para>
    <itemizedlist>
    <listitem>
    <para>
    <link linkend='sect-User_Guide-Manage_Versions-Add_versions_for_nodes'>Add versions to a node</link>
    </para>
	</listitem>
	<listitem>
    <para>
    <link linkend='sect-User_Guide-Manage_Versions-Add_and_Remov_labels_for_Versions'>Add/Remove labels for versions</link>
    </para>
	</listitem>
	<listitem>
    <para>
    <link linkend='sect-User_Guide-Manage_Versions-View_versions'>View versions</link>
    </para>
	</listitem>
	<listitem>
    <para>
    <link linkend='sect-User_Guide-Manage_Versions-Restore_versions'>Restore a version</link>
    </para>
	</listitem>
	<listitem>
    <para>
    <link linkend='sect-User_Guide-Manage_Versions-Delete_versions'>Delete a version</link>
    </para>
	</listitem>
    </itemizedlist>
    <section id="sect-User_Guide-Manage_Versions-Add_versions_for_nodes">
      <title>Add versions to a node</title>
      <procedure>
      <step>
          <para>
            Select a node to add a version to.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="20mm" scalefit="1" fileref="images/manageversionsbutton.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>[ Manage Relations ]</phrase>
              </textobject>
            </inlinemediaobject>
            on the <emphasis role="bold">Action</emphasis> bar.
          </para>
          <para>
            The following message will appear.
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/activateversionmessage.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="103mm" align="center" fileref="images/activateversionmessage.png" format="PNG"/>
            </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
            Click
            <emphasis role="bold">Activate</emphasis>
            to enable a version for the node.
          </para>
        </step>
        <step>
          <para>
            Right-click the selected node and select
            <emphasis role="bold">CheckIn</emphasis>
            from the drop-down menu.
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/versionmenu.png" format="PNG" scalefit="0" width="100mm"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="60mm" scalefit="1" align="center" fileref="images/versionmenu.png" format="PNG"/>
            </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="20mm" scalefit="1" fileref="images/manageversionsbutton.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>[ Manage Versions ]</phrase>
              </textobject>
            </inlinemediaobject>
            again to open the
            <emphasis role="bold">Version Info</emphasis>
            window.
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/versioninfo.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="150mm" align="center" fileref="images/versioninfo.png" format="PNG"/>
            </imageobject>
          </mediaobject>
          <para>
            The node selected in Step 1 has been added as the <emphasis>Base version.</emphasis>.
          </para>
        </step>
        <step>
          <para>
            Right-click the node again and select
            <emphasis role="bold">CheckOut</emphasis>
            to obtain a version of this node.
          </para>
        </step>
      </procedure>
      <note>
        <para>
          No actions (copying/cutting/renaming) can be taken on a node in the
          <emphasis role="bold">CheckIn</emphasis>
          status. You must check it out before you can perform any actions on it.
        </para>
        <para>
          If you want to add more versions to a node, right-click the selected node above and select
          <emphasis role="bold">CheckIn</emphasis>
          and then <emphasis role="bold">CheckOut</emphasis>.
        </para>
      </note>
    </section>
    <section id="sect-User_Guide-Manage_Versions-Add_and_Remov_labels_for_Versions">
      <title>Add/Remove labels for versions</title>
	  <citetitle>
      <para xml:id="proc-User_Guide-Add_and_Remov_labels_for_Versions-Add_a_label"><emphasis role="bold">Add a label</emphasis></para>
      </citetitle>
      <procedure>
        <step>
          <para>
            Select a versioned node.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="20mm" scalefit="1" fileref="images/manageversionsbutton.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>[ Manage Versions ]</phrase>
              </textobject>
            </inlinemediaobject>
            on the <emphasis role="bold">Action</emphasis> bar.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="4mm" scalefit="1" fileref="images/versionplusicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>plus</phrase>
              </textobject>
            </inlinemediaobject>
            on the
            <emphasis role="bold">Version Info</emphasis>
            window to show the
            <emphasis role="bold">Add Label</emphasis>
            field under the version list.
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/addlabelform.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="100mm" scalefit="1" align="center" fileref="images/addlabelform.png" format="PNG"/>
            </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
            Enter a value into the
            <emphasis role="bold">Label</emphasis>
            field.
          </para>
          <para>
            The label must be unique without containing any special characters, such as @, #, $.
          </para>
        </step>
        <step>
          <para>
            Click
            <emphasis role="bold">Save</emphasis>
            to submit the new label.
          </para>
        </step>
      </procedure>
      <citetitle>
	  <para xml:id="proc-User_Guide-Add_and_Remov_labels_for_Versions-Remove_a_label"><emphasis role="bold">Remove a label</emphasis></para>
      </citetitle>
      <procedure>
        <step>
          <para>
            Select a versioned node which has at least one label.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="20mm" scalefit="1" fileref="images/manageversionsbutton.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>[ Manage Versions ]</phrase>
              </textobject>
            </inlinemediaobject>
            on the <emphasis role="bold">Action</emphasis> bar.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="4mm" scalefit="1" fileref="images/versionminusicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>minus</phrase>
              </textobject>
            </inlinemediaobject>
            on the
            <emphasis role="bold">Version Info</emphasis>
            window to show the
            <emphasis role="bold">Remove Label</emphasis>
            field under the versions list.
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/removelabelform.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="100mm" scalefit="1" align="center" fileref="images/removelabelform.png" format="PNG"/>
            </imageobject>
          </mediaobject>
        </step>
        <step>
          <para>
            Select the label you want to remove from the drop-down menu.
          </para>
        </step>
        <step>
          <para>
            Click the
            <emphasis role="bold">Remove</emphasis>
            button to remove the selected label.
          </para>
        </step>
      </procedure>
    </section>
    <section id="sect-User_Guide-Manage_Versions-View_versions">
      <title>View versions</title>
      <procedure>
        <step>
          <para>
            Select a versioned node.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="20mm" scalefit="1" fileref="images/manageversionsbutton.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>[ Manage Versions ]</phrase>
              </textobject>
            </inlinemediaobject>.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="3mm" scalefit="1" fileref="images/previewicon2.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>magnifying glass</phrase>
              </textobject>
            </inlinemediaobject>
            to see the current versions of the selected node.
          </para>
          <mediaobject>
            <imageobject role="html">
              <imagedata align="center" fileref="images/versionviewlist.png" format="PNG"/>
            </imageobject>
            <imageobject role="fo">
              <imagedata width="150mm" align="center" fileref="images/versionviewlist.png" format="PNG"/>
            </imageobject>
          </mediaobject>
        </step>
      </procedure>
      <note>
        <para>
          Version viewing is not supported on folder nodes.
        </para>
        <para>
          If you click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="3mm" scalefit="1" fileref="images/previewicon2.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>magnifying glass</phrase>
            </textobject>
          </inlinemediaobject>
          while the selected node is a folder, a message will appear.
        </para>
      </note>
    </section>
    <section id="sect-User_Guide-Manage_Versions-Restore_versions">
      <title>Restore a version</title>
      <procedure>
        <step>
          <para>
            Select a node which has at least two versions stored.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="20mm" scalefit="1" fileref="images/manageversionsbutton.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>[ Manage Versions ]</phrase>
              </textobject>
            </inlinemediaobject>.
          </para>
        </step>
        <step>
          <para>
            Select the version that you want to restore as the base version.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="3mm" scalefit="1" fileref="images/restoreversionicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>&quot;Restore Version&quot;</phrase>
              </textobject>
            </inlinemediaobject>
            to restore the selected version.
          </para>
        </step>
      </procedure>
    </section>
    <section id="sect-User_Guide-Manage_Versions-Delete_versions">
      <title>Delete a version</title>
      <procedure>
        <step>
          <para>
            Select a node which has at least two versions.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="20mm" scalefit="1" fileref="images/manageversionsbutton.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>[ Manage Versions ]</phrase>
              </textobject>
            </inlinemediaobject>.
          </para>
        </step>
        <step>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="3mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>trash can</phrase>
              </textobject>
            </inlinemediaobject>
            corresponding to the version you want to delete.
          </para>
          <para>
          </para>
        </step>
        <step>
          <para>
            Click
            <emphasis role="bold">OK</emphasis>
            in the confirmation message to accept your deletion.
          </para>
        </step>
      </procedure>
      <note>
        <para>
          You cannot delete a base version.
        </para>
      </note>
    </section>
  </section>
  <section id="sect-User_Guide-Actions-Multi_Languages">
    <title>Multi-Languages</title>
    <para>
      This function is used to add multiple languages to a document. Each document can be displayed in many languages.
    </para>
    <procedure>
      <step>
        <para>
          Select a document that you want to add languages.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="30mm" scalefit="1" fileref="images/localisedcontents.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Add/Edit localized content ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the
          <emphasis role="bold">Action</emphasis>
          bar.
        </para>
        <para>
          The
          <emphasis role="bold">Multi Language</emphasis>
          form will appear.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/multi-language.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="150mm" align="center" fileref="images/multi-language.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        <para>
          The
          <emphasis role="bold">View Language</emphasis>
          tab contains a list of all languages. The default language for the document will be automatically populated.
        </para>
      </step>
      <step>
        <para>
          Select the
          <emphasis role="bold">Add Language</emphasis>
          tab. This tab will be displayed differently, depending on which file you selected. However, the area where you
          can add languages to a document is the same. The below illustration shows the
          <emphasis role="bold">Add Language</emphasis>
          tab for a
          <emphasis role="bold">Sample node</emphasis>
          file:
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/addlanguageform.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/addlanguageform.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Select a language you want to add from the
          <emphasis role="bold">Language</emphasis> drop-down list.
        </para>
        <para>
          If the selected language has not been added to the current document, the content field will be blank.
        </para>
        <para>
          Select the
          <emphasis role="bold">Set Default</emphasis>
          checkbox if you want to set your selected language as a default language.
        </para>
      </step>
      <step>
        <para>
          Click <emphasis role="bold">Save</emphasis> to be returned to the <emphasis role="bold">View Language</emphasis> tab. Your selected language is now added to the
          <emphasis role="bold">Language</emphasis> field.
        </para>
        <para>
          You can view this document in your newly added language by selecting that language from the <emphasis role="bold">Language</emphasis> drop-down
          list, then click the
          <emphasis role="bold">View</emphasis>
          button.
        </para>
      </step>
    </procedure>
      <citetitle>
    <para xml:id="proc-User_Guide-Multi_Languages-View_the_language_list"><emphasis role="bold">
      View the languages list of a document
    </emphasis></para>
      </citetitle>
    <procedure>
      <step>
        <para>
          Select a document that you want to view the languages list, then click the
          <emphasis role="bold">Relation</emphasis>
          button on the <emphasis role="bold">Filter</emphasis> bar:
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/relationbutton.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="50mm" scalefit="1" align="center" fileref="images/relationbutton.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          The list of language (and all related documents) will be displayed in the left pane.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/languagelist.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="50mm" scalefit="1" align="center" fileref="images/languagelist.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        <para>
          You can view the document in the new language by clicking the corresponding link in <emphasis role="bold">
          Languages List.</emphasis>
        </para>
        <para>
            For more details about <emphasis role="bold">Relations</emphasis>, refer to the
            <link
                    linkend="sect-User_Guide-Manage_Relations-View_Relations">Views relations
            </link>
            section.
        </para>
      </step>
    </procedure>
    <note>
      <para>
        You cannot add multiple languages to a <emphasis role="bold">File Plan</emphasis> document.
      </para>
      <para>
        When a document is a sub-node of <emphasis role="bold">File Plan,</emphasis> you also cannot add language to it.
      </para>
    </note>
  </section>
  <section id="sect-User_Guide-Actions-Overload_Thumbnails">
    <title>Overload thumbnails</title>
    <para xml:id="proc-User_Guide-Overload_Thumbnails-Overload_thumbnails">
      You can overload a thumbnail image for a folder. Overloading allows a folder to be represented by a
      thumbnail image, rather than a folder icon (see the <link linkend="sect-User_Guide-Views-Thumbnails_View">Thumbnail view</link> section).
    </para>
    <procedure>
      <step>
        <para>
          Select the folder you wish to overload with a thumbnail image.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="34mm" fileref="images/overloadthumbnail.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Overload thumbnail ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar.
        </para>
        <para>
          The
          <emphasis role="bold">Add Thumbnail Image</emphasis>
          form appears.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/addthumbnail.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="129mm" align="center" fileref="images/addthumbnail.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Click the
          <emphasis role="bold">Browse...</emphasis>
          button to select the image which will be used as the display icon for the selected folder.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          to accept your changes. The node will be stored in an
          <emphasis>exo:thumbnails</emphasis>
          folder.
        </para>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-Request_Approval">
    <title>Request approval</title>
    <para xml:id="proc-User_Guide-Request_Approval-Request_Approval">
    If you want to publish one created content but you do not obtain the 'Publish' right, you must send a request for approving your content.
    </para>
    <procedure>
      <step>
        <para>
          Select the content that you want to send the request for publishing it.
        </para>
      </step>
      <step>
        <para>
          Click <inlinemediaobject>
            <imageobject>
              <imagedata width="30mm" fileref="images/Request_approval_button.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[Request approval ]</phrase>
            </textobject>
          </inlinemediaobject> on the <emphasis role="bold">Action</emphasis> bar.
        </para>
        <para>
          The content is displayed at the bottom of the <emphasis role="bold"><emphasis role="bold">Sites Explorer</emphasis></emphasis> of the people who have the right to approve
          content.
        </para>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-Approve_Content">
    <title>Approve content</title>
    <para xml:id="proc-User_Guide-Approve_Content-Approve_a_content">
      When content is created by users, it is possible to approve the publication if there is an approval request. To approve
      content, do the followings:
    </para>
    <procedure>
      <step>
        <para>
          Select content that needs approving.
        </para>
      </step>
      <step>
        <para>
          Click <inlinemediaobject>
            <imageobject>
              <imagedata width="30mm" fileref="images/Approve_content.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[Approve Content ]</phrase>
            </textobject>
          </inlinemediaobject> on the <emphasis role="bold">Action</emphasis> bar and the content is ready to be published.
        </para>
        <note>
          <para>
            The <emphasis role="bold">Approve Content</emphasis> button is only visible for users who have the right to approve content.
          </para>
          <para>
            By default, this button is not displayed on the <emphasis role="bold">Action</emphasis> bar.
          </para>
          <para>
              Enable this function by selecting
              <inlinemediaobject>
                  <imageobject>
                      <imagedata fileref="images/sawtooth_icon.png" format="PNG" scalefit="1" width="3mm"/>
                  </imageobject>
              </inlinemediaobject>
              <emphasis role="bold">--> Content --> Content Administration --> Content Presentation --> Manage Views.
              </emphasis>
              See the
              <link linkend="sect-User_Guide-Content_Presentation_Manager-Manage_Views">Manage views</link>
              section
              to know how to add the
              <emphasis role="bold">Approve Content</emphasis>
              button to the tabs on the
              <emphasis role="bold">Action</emphasis>
              bar in
              <emphasis role="bold">
                  <emphasis role="bold">Sites Explorer.</emphasis>
              </emphasis>
          </para>
        </note>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-Publish_Content">
    <title>Publish content</title>
    <para>
      After the content is approved, it can be published by people who have the "Publish" permission.
    </para>
    <procedure>
      <step>
        <para>
          Select content that you want to publish.
        </para>
      </step>
      <step>
        <para>
          Click <inlinemediaobject>
            <imageobject>
              <imagedata width="20mm" fileref="images/Publish_button.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[Publish]</phrase>
            </textobject>
          </inlinemediaobject> on the <emphasis role="bold">Action</emphasis> bar. The content will be published as the schedule that you set up.
        </para>
        <note>
          <para>
            The <emphasis role="bold">Publish</emphasis> button is only visible for users who have the "Publish" right.
          </para>
          <para>
            By default, the button is not displayed on the <emphasis role="bold">Action</emphasis> bar.
          </para>
          <para>
            Enable this function by selecting
            <inlinemediaobject>
            <imageobject>
              <imagedata fileref="images/sawtooth_icon.png" format="PNG" scalefit="1" width="4mm"/>
            </imageobject>
            </inlinemediaobject> <emphasis role="bold">--> Content --> Content Administration --> Content Presentation --> Manage Views.</emphasis> See the
            <link linkend="sect-User_Guide-Content_Presentation_Manager-Manage_Views">Manage views</link> section
            to know how to add the <emphasis role="bold">Publish Content</emphasis> button to the tabs on the <emphasis role="bold">Action</emphasis> bar in <emphasis role="bold">Sites Explorer.</emphasis>
          </para>
        </note>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-Show_Drives">
    <title>Show drives</title>
    <para>
      This function enables you to show or hide all the drives in <emphasis role="bold">Sites Explorer.</emphasis>
    </para>
    <para>
      To show drives, click
      <inlinemediaobject>
        <imageobject>
          <imagedata width="30mm" scalefit="1" fileref="images/showhidedrives.png" format="PNG"/>
        </imageobject>
        <textobject>
          <phrase>[ Show/Hide Drives ]</phrase>
        </textobject>
      </inlinemediaobject>
      on the <emphasis role="bold">Action</emphasis> bar.
    </para>
    <para>
      To hide drives, click
      <inlinemediaobject>
        <imageobject>
          <imagedata width="30mm" scalefit="1" fileref="images/showhidedrives.png" format="PNG"/>
        </imageobject>
        <textobject>
          <phrase>[ Show/Hide Drives ]</phrase>
        </textobject>
      </inlinemediaobject>
      again.
    </para>
  </section>
  <section id="sect-User_Guide-Actions-Show_JCR_Structure">
    <title>Show/Hide content structure</title>
    <para>
      This function allows you to view document nodes in a tree structure.
    </para>
    <citetitle>
    <para xml:id="step-User_Guide-Show_JCR_Structure-Show_the_JCR_structure"><emphasis role="bold">Show the JCR Structure</emphasis></para>
    </citetitle>
    <procedure>
      <step>
        <para>
          Select a document.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="30mm" fileref="images/jcrstructure.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Show/Hide Like JCR Structure ]</phrase>
            </textobject>
          </inlinemediaobject> on the <emphasis role="bold">Action</emphasis> bar.
        </para>
      </step>
    <!--  <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="8mm" fileref="images/discsave.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>disk</phrase>
            </textobject>
          </inlinemediaobject>
          to save the view.
        </para>
        <para>
          The following message will appear.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/savemessage.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="142mm" align="center" fileref="images/savemessage.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>     -->
      </procedure>
      <citetitle>
      <para xml:id="step-User_Guide-Show_JCR_Structure-Hide_the_JCR_structure"><emphasis role="bold">Hide the JCR Structure</emphasis></para>
      </citetitle>
      <procedure>
        <step>
        <para>
          Select a document which is showing the JCR structure.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="30mm" fileref="images/jcrstructure.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Show/Hide Like JCR Structure ]</phrase>
            </textobject>
          </inlinemediaobject>
          again.
        </para>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-Tag_Documents">
    <title>Tag documents</title>
    <para>
      A tag is a keyword or term associated with or assigned to a piece of information (a picture, a
      geographic map, a blog entry, a video clip, and more). Each tag describes one item and enables the keyword-based
      classification and search of information.
    </para>
    <citetitle>
	<para xml:id="proc-User_Guide-Tag_Documents-Add_a_new_tag_for_a_document"><emphasis role="bold">Add a new tag to a document</emphasis></para>
    </citetitle>
      <procedure>
      <step>
        <para>
          Select a document to which you want to add tags.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="12mm" scalefit="1" fileref="images/taggingdocument.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Tagging this document ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar. The
          <emphasis role="bold">Tag Manager</emphasis> will be displayed.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/tagmanager.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/tagmanager.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        <para>
            <emphasis role="bold">Details:</emphasis>
        </para>
        <table>
          <tgroup cols="2">
            <thead>
              <row>
                <entry>Field</entry>
                <entry>Description</entry>
              </row>
            </thead>
            <tbody>
              <row>
                <entry><emphasis role="bold">Tag Names</emphasis></entry>
                <entry>The tag names that users want to add tags to documents.</entry>
              </row>
              <row>
                <entry><emphasis role="bold">Tag Scopes</emphasis></entry>
                <entry>Classify the tags. There are four tag types: private, public, group, and site. Currently, the two
                  first types are activated ("Private" means that a user who creates tags can view and edit tags; "Public" means that all users
                  can view and edit tags).
                </entry>
              </row>
              <row>
                <entry><emphasis role="bold">Linked Tags</emphasis></entry>
                <entry>List all tags of a document after the <emphasis role="bold">Add Tags</emphasis> button has been clicked.</entry>
              </row>
            </tbody>
          </tgroup>
        </table>
      </step>
      <step>
        <para>
          Input a value into the
          <emphasis role="bold">Tag Names</emphasis>
          field. Several tags can be added to a document at a time. To do that, input all tag names in the
          <emphasis role="bold">Tag Names</emphasis>
          field and separate by commas.
        </para>
      </step>
      <step>
        <para>
          Select a value for the
          <emphasis role="bold">Tag Scopes</emphasis>
          field.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Add Tags</emphasis>
          to accept, or
          <emphasis role="bold">Close</emphasis>
          to quit. Only you can see this tag in this document.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="3mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>trash can</phrase>
            </textobject>
          </inlinemediaobject>
          to delete tags.
        </para>
      </step>
    </procedure>
    <citetitle>
	<para xml:id="proc-User_Guide-Tag_Documents-Remove_tags_from_a_document"><emphasis role="bold">Remove tags from a document</emphasis></para>
    </citetitle>
    <procedure>
      <step>
        <para>
          Select a document with tags that you want to delete the tags.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="14mm" scalefit="1" fileref="images/taggingdocument.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Tagging this document ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar to open the <emphasis role="bold">Tag Manager</emphasis> form.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="3mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>trash can</phrase>
            </textobject>
          </inlinemediaobject>
          corresponding to the tags you want to delete.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">OK</emphasis>
          in the confirmation message to delete the tags.
        </para>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-Upload_files_into_folders">
    <title>Upload files into folders</title>
    <para>
      This function allows you to upload a file from your device. All file types can be uploaded. Special characters (! @ $ % &amp; [ ]) are not allowed.
    </para>
    <procedure>
      <step>
        <para>
          Select the folder that you want to upload a file into from the left/right pane.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="17mm" scalefit="1" fileref="images/uploadicon2.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Upload ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar to open the <emphasis role="bold">Upload File</emphasis> form.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/uploadfilewindow.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/uploadfilewindow.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Browse and select a file on your device by clicking the <emphasis role="bold">Browse...</emphasis> button.
          The selected file name will be displayed in the
          <emphasis role="bold">Select File</emphasis>
          field.
        </para>
        <para>
          If you want to upload multiple files at the same time, click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/addplusicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>plus</phrase>
            </textobject>
          </inlinemediaobject>
          to open more <emphasis role="bold">Upload File</emphasis> forms.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/multipleuploadform.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/multipleuploadform.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>trash can</phrase>
            </textobject>
          </inlinemediaobject>
          to close a <emphasis role="bold">Upload File</emphasis> form.
        </para>
        <para>
          To change the uploaded file, click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>trash can</phrase>
            </textobject>
          </inlinemediaobject>
          in the
          <emphasis role="bold">Select File</emphasis>
          field and select <emphasis role="bold">Browse...</emphasis> again to select another one.
        </para>
      </step>
      <step>
        <para>
            Optionally, type a name in the <emphasis role="bold">Name</emphasis> field which is not required. Special characters (! @ $ % &amp; [ ]) are not allowed in this field.
          If not, the name of the uploaded file will be kept as original.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/addplusicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>plus</phrase>
            </textobject>
          </inlinemediaobject>
          next to the <emphasis role="bold">Categories List</emphasis> field to select categories to which you want to add this file.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/addcategories.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="150mm" scalefit="1" align="center" fileref="images/addcategories.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        <para>
          <emphasis role="bold">i.</emphasis> Select a category in the left pane to open its child nodes in the right pane.</para>
         <para>
             <emphasis role="bold">ii.</emphasis> Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/greentick.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>green tick</phrase>
            </textobject>
          </inlinemediaobject> corresponding to a child node that you want.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/addcategoriesexpanded.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="150mm" align="center" fileref="images/addcategoriesexpanded.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        <note>
          <para>
            You can add more categories to a file by clicking
            <inlinemediaobject>
              <imageobject>
                <imagedata width="4mm" scalefit="1" fileref="images/addplusicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>plus</phrase>
              </textobject>
            </inlinemediaobject>
            again to open the <emphasis role="bold">Add Categories</emphasis> form.
          </para>
          <para>
            Click
            <inlinemediaobject>
              <imageobject>
                <imagedata width="3mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
              </imageobject>
              <textobject>
                <phrase>trash can</phrase>
              </textobject>
            </inlinemediaobject>
            to delete a category in
            <emphasis role="bold">Upload File</emphasis>
            form.
          </para>
            <para>
                You also manage categories which have been added to files by using the
                <emphasis role="bold">Manage Categories</emphasis>
                function. See the
                <link linkend="sect-User_Guide-Actions-Manage_Categories">Manage categories</link>
                section.
            </para>
        </note>
      </step>
      <step>
        <para>
          Complete uploading file by clicking
          <emphasis role="bold">Save.</emphasis>
        </para>
        <para>
          After being saved, the main information of the uploaded file will be displayed.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/uploadedfileview.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="120mm" align="center" fileref="images/uploadedfileview.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Optionally, click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/editicon4.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>pencil</phrase>
            </textobject>
          </inlinemediaobject>
          to see more details about its external metadata information. The
          <emphasis role="bold">List External Metadata</emphasis>
          tab will be enabled and you can do some actions in this tab.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/externalmetadata.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="120mm" align="center" fileref="images/externalmetadata.png" format="PNG"/>
          </imageobject>
        </mediaobject>
          <itemizedlist>
              <listitem>
         <para>Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/editicon4.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>pencil</phrase>
            </textobject>
          </inlinemediaobject> corresponding metadata that you want to edit.</para>
              </listitem>
              <listitem>
                  <para>
          Click
          <emphasis role="bold">Add metadata</emphasis>
          to add more metadata to the uploaded file. Then,
             tick the checkbox, and click <emphasis role="bold">Add.</emphasis>
           <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/addexternalmetadata.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="103mm" align="center" fileref="images/addexternalmetadata.png" format="PNG"/>
          </imageobject>
        </mediaobject>
         </para>
                  <para>
                      The new metadata are displayed in the
                      <emphasis role="bold">List External Metadata</emphasis>
                      tab.
                  </para>

              </listitem>
          </itemizedlist>
        </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Close</emphasis>
          to quit the <emphasis role="bold">Upload File</emphasis> form.
        </para>
        <para>
          After being uploaded, the tree is displayed in the left pane.
        </para>
       </step>
    </procedure>
        <note>
          <para>
            The size of the uploaded file depends on the size limit of the uploaded file that you set up in the &apos;Edit&apos;
            mode of <emphasis role="bold">Sites Explorer.</emphasis> If your file size exceeds the limit, the alert message will appear.
          </para>
        </note>

  </section>
  <section id="sect-User_Guide-Actions-View_Metadata">
    <title>View metadata</title>
    <para>
      This function allows you to view metadata attached to File nodes, Podcast nodes, File Plan child nodes and
      uploaded file nodes (<emphasis role="bold">nt:file</emphasis>
      nodes).
    </para>
    <procedure>
      <step>
        <para>
          Select an appropriate node (<emphasis role="bold">nt:file</emphasis>).
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="22mm" scalefit="1" fileref="images/viewmetadatasbutton.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ View Metadatas ]</phrase>
            </textobject>
          </inlinemediaobject>. The
          <emphasis role="bold">View Metadata</emphasis>
          form appears.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/viewmetadatasform.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="120mm" align="center" fileref="images/viewmetadatasform.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Click the
          <emphasis role="bold">Add/Edit</emphasis>
          button at the bottom of the
          <emphasis role="bold">View Metadata</emphasis>
          form to add metadata.
        </para>
      </step>
      <step>
        <para>
          Complete the desired fields in the
          <emphasis role="bold">Add/Edit Properties</emphasis>
          form. Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/addplusicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>plus</phrase>
            </textobject>
          </inlinemediaobject>
          to add further metadata.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/addeditpropertiesform.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="120mm" align="center" fileref="images/addeditpropertiesform.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          to accept the new metadata values.
        </para>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-View_Node_Types">
    <title>View node types</title>
	<para>This function allows you to view the detailed information of a node.</para>
    <procedure>
      <step>
        <para>
          Select a node that you want to view its detailed information.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="18mm" fileref="images/viewnodetypesbutton.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ View Node Types ]</phrase>
            </textobject>
          </inlinemediaobject>
          to view detailed information about the selected node.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/nodetypesinformation.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" scalefit="1" align="center" fileref="images/nodetypesinformation.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Click the tabs at the top of the form to view categorized information.
        </para>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-View_Permissions">
    <title>View permissions</title>
    <para>
      This function allows an administrator to manage the permissions for nodes.
    </para>
	<procedure>
      <step>
        <para>
          Select a node.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="20mm" scalefit="1" fileref="images/viewpermissionsbutton.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ View Permissions ]</phrase>
            </textobject>
          </inlinemediaobject>. The
          <emphasis role="bold">Permission Management</emphasis>
          form appears.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/permissionsmanagementform.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="120mm" scalefit="1" align="center" fileref="images/permissionsmanagementform.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
    </procedure>
    <para>
      By opening the
      <emphasis role="bold">Permission Management</emphasis>
      form, you can perform the following actions:
    </para>
      <itemizedlist>
          <listitem>
              <para>
                  <link linkend="proc-User_Guide-View_Permissions-Add_Permissions">Add permissions</link>
              </para>
          </listitem>
          <listitem>
              <para>
                  <link linkend="proc-User_Guide-View_Permissions-Edit_Permissions">Edit permissions</link>
              </para>
          </listitem>
          <listitem>
              <para>
                  <link linkend="proc-User_Guide-View_Permissions-Delete_Permissions">Delete permissions</link>
              </para>
          </listitem>
      </itemizedlist>
    <citetitle>
	<para xml:id="proc-User_Guide-View_Permissions-Add_Permissions"><emphasis role="bold">Add permissions</emphasis></para>
    </citetitle>
    <procedure>
      <step>
          <para>Select a user or a group to whom you want to assign permissions.</para>
        <itemizedlist>
            <listitem>
               <para xml:id="step-User_Guide-Add_Permissions-To_add_permission_for_specific_users"> Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="3mm" scalefit="1" fileref="images/usericon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>&quot;Select user&quot;</phrase>
            </textobject>
          </inlinemediaobject>
          next to the
          <emphasis role="bold">User Or Group</emphasis>
          field to add permission for a specific user.</para>
                <para>
          The <emphasis role="bold">Select User Permission</emphasis> form appears.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/Select_User_Permission.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="120mm" scalefit="1" align="center" fileref="images/Select_User_Permission.png" format="PNG"/>
          </imageobject>
        </mediaobject>
          <para>Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/greentick.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>green tick</phrase>
            </textobject>
          </inlinemediaobject>
          corresponding to your desired user. Also, you can use the <emphasis role="bold">Search</emphasis> function to look for your desired users quickly.</para>
                <citetitle>
                    <para><emphasis role="bold">Search for users</emphasis></para>
                </citetitle>
          <para xml:id="step-User_Guide-Add_Permissions-To_select_users_from_a_specific_group"><emphasis role="bold">Search for a user in a specific group</emphasis></para>
        <itemizedlist>
            <listitem>
          <para>
          Enter a group name in the
          <emphasis role="bold">Group</emphasis>
          field at the top of the form (for example, <emphasis role="bold">/platform/users</emphasis>). Then press <emphasis role="bold">Enter</emphasis>.
              All users in the
          nominated group will be displayed.
        </para>
        </listitem>
        </itemizedlist>
          <itemizedlist>
              <listitem>
        <para>
        Or, click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/magnifyingglassicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>magnifying glass</phrase>
            </textobject>
          </inlinemediaobject>
          beside the
          <emphasis role="bold">Group</emphasis>
          field to open a form that lists groups and their sub-groups. Select a sub-group and all users of the sub-group will be displayed.</para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/groupssubgroups.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="120mm" scalefit="1" align="center" fileref="images/groupssubgroups.png" format="PNG"/>
          </imageobject>
        </mediaobject>
                      </listitem>
        </itemizedlist>
                 <para xml:id="step-User_Guide-Add_Permissions-To_search_for_a_user"> <emphasis role="bold">Search for a user in any groups
                 by Username, First Name, Last Name, or Email</emphasis>
                 </para>
                <itemizedlist>
                    <listitem>
                        <para>Enter the information of the user ino the textbox.</para>
                    </listitem>
                    <listitem>
                        <para>Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/magnifyingglassicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>magnifying glass</phrase>
            </textobject>
          </inlinemediaobject>
          to search for users matching with your selected information.</para>
                    </listitem>
                </itemizedlist>
        </listitem>
            <listitem>
                <para xml:id="step-User_Guide-Add_Permissions-To_add_permissions_based_on_memberships">Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/userpermissionbutton.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>&quot;Select membership&quot;</phrase>
            </textobject>
          </inlinemediaobject>
          next to the
          <emphasis role="bold">User Or Group</emphasis>
          field to add permissions based on memberships.</para>
          <para>
              Then, select a group in the left pane, and
          membership types in the right pane in the <emphasis role="bold">Select Membership</emphasis>
          form.
        </para>
            </listitem>
            <listitem>
               <para xml:id="step-User_Guide-Add_Permissions-To_add_all_usersgroups_with_read_access">
             Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/alluserpermission.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>&quot;Select everyone&quot;</phrase>
            </textobject>
          </inlinemediaobject>
          next to the
          <emphasis role="bold">User Or Group</emphasis>
          field to assign the "read" permission to all users/groups. </para>
            </listitem>
          </itemizedlist>
      </step>
      <step>
        <para>
          Select the permission you want to grant the selected users or groups by ticking the corresponding checkboxes
          beside rights you want to add.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          to accept your changes. The new permissions will appear in the permissions table above.
        </para>
      </step>
    </procedure>
      <citetitle>
	<para xml:id="proc-User_Guide-View_Permissions-Edit_Permissions"><emphasis role="bold">Edit permissions</emphasis></para>
    </citetitle>
    <procedure>
      <step>
        <para>
          Select the permission of a user or a group in the permissions table.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/edit_icon1.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>pencil</phrase>
            </textobject>
          </inlinemediaobject>.
        </para>
      </step>
      <step>
        <para>
          Change the permissions as desired.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          to accept your changed permissions.
        </para>
      </step>
    </procedure>
    <citetitle>
	<para xml:id="proc-User_Guide-View_Permissions-Delete_Permissions"><emphasis role="bold">Delete permissions</emphasis></para>
    </citetitle>
    <procedure>
      <step>
        <para>
          Select the permission of a user or a group in the permissions table.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>trash can</phrase>
            </textobject>
          </inlinemediaobject>.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">OK</emphasis>
          in the confirmation message to remove the permission.
        </para>
      </step>
    </procedure>
  </section>
  <section id="sect-User_Guide-Actions-View_Properties">
    <title>View properties</title>
    <para>
      This function allows users to review all the properties and values of a node. It can also be used to add values to a node.
    </para>
    <procedure>
      <step>
        <para>
          Select the node you want to review or add values to.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="22mm" scalefit="1" fileref="images/viewnodepropertiesbutton.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ View Node Properties ]</phrase>
            </textobject>
          </inlinemediaobject>
          to show the
          <emphasis role="bold">Properties Management</emphasis>
          form.
        </para>
        <para>
          This form has two tabs:
        </para>
        <variablelist>
          <varlistentry>
            <term>Properties</term>
            <listitem>
              <para>
                This tab displays all properties and values for the selected node.
              </para>
              <mediaobject>
                <imageobject role="html">
                  <imagedata align="center" fileref="images/propertiesmanagement.png" format="PNG"/>
                </imageobject>
                <imageobject role="fo">
                  <imagedata width="120mm" scalefit="1" align="center" fileref="images/propertiesmanagement.png" format="PNG"/>
                </imageobject>
              </mediaobject>
            </listitem>
          </varlistentry>
          <varlistentry>
            <term>Add New Property</term>
            <listitem>
              <para>
                This tab contains fields to add new properties to the selected node.
              </para>
              <mediaobject>
                <imageobject role="html">
                  <imagedata align="center" fileref="images/addnewproperties.png" format="PNG"/>
                </imageobject>
                <imageobject role="fo">
                  <imagedata width="120mm" scalefit="1" align="center" fileref="images/addnewproperties.png" format="PNG"/>
                </imageobject>
              </mediaobject>
            </listitem>
          </varlistentry>
        </variablelist>
      </step>
        <step>
            <para>
                Select the <emphasis role="bold">Add New Property</emphasis> tab to add new properties to the selected node.
            </para>
        </step>
      <step>
        <para>
          Select the namespace for the property.
        </para>
      </step>
      <step>
        <para>
          Enter a name for the new property in the
          <emphasis role="bold">Name</emphasis>
          field.
        </para>
      </step>
      <step>
        <para>
         Select the property type from the <emphasis role="bold">Type</emphasis> drop-down menu.
        </para>
      </step>
      <step>
        <para>
          Enter a value for the property in the <emphasis role="bold">Value</emphasis> field.
        </para>
        <para>
          To add multiple new values, click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/addplusicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>plus</phrase>
            </textobject>
          </inlinemediaobject>
          and repeat the above steps.
        </para>
        <para>
          To remove a value, click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="4mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>trash can</phrase>
            </textobject>
          </inlinemediaobject>.
        </para>
      </step>
      <step>
        <para>
          Click
          <emphasis role="bold">Save</emphasis>
          to accept your new values, or
          <emphasis role="bold">Reset</emphasis>
          to clear all modified fields.
        </para>
      </step>
    </procedure>
    <para>
      After you have made changes on new properties, you will be returned to the
      <emphasis role="bold">Properties</emphasis>
      tab. The newly added values will be displayed.
    </para>
    <para>
      In this form, you can edit a property by clicking
      <inlinemediaobject>
        <imageobject>
          <imagedata width="4mm" scalefit="1" fileref="images/edit_icon1.png" format="PNG"/>
        </imageobject>
        <textobject>
          <phrase>pencil</phrase>
        </textobject>
      </inlinemediaobject>, or delete it by clicking
      <inlinemediaobject>
        <imageobject>
          <imagedata width="4mm" scalefit="1" fileref="images/trashicon.png" format="PNG"/>
        </imageobject>
        <textobject>
          <phrase>trash can</phrase>
        </textobject>
      </inlinemediaobject>.
    </para>
  </section>
  <section id="sect-User_Guide-Actions-View_Relations">
    <title>View a relation</title>
    <para>
      This function shows/hides documents related to a selected node.
    </para>
    <itemizedlist>
      <listitem><citetitle>
        <para xml:id="step-User_Guide-View_Relations-To_View_Relations"><emphasis role="bold">View a relation</emphasis></para>
          </citetitle>
        <para>
          Select a node, then click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="28mm" scalefit="1" fileref="images/showhiderelations.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Show/Hide Relations ]</phrase>
            </textobject>
          </inlinemediaobject>. Documents related to the selected node will be shown in the <emphasis role="bold">Filter</emphasis> bar.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/relationssidebar.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="53mm" align="center" fileref="images/relationssidebar.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        <para>
          If the node does not have any related documents, the message
          <emphasis role="bold">No Related Document</emphasis>
          will appear instead.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/norelateddocument.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="53mm" align="center" fileref="images/norelateddocument.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </listitem>
      <listitem><citetitle>
        <para xml:id="step-User_Guide-View_Relations-To_Hide_Relations"><emphasis role="bold">Hide relations</emphasis></para>
        </citetitle>
          <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="34mm" fileref="images/showhiderelations.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Show/Hide Relations ]</phrase>
            </textobject>
          </inlinemediaobject>
          again to hide relations.
        </para>
      </listitem>
    </itemizedlist>
  </section>
  <section id="sect-User_Guide-Actions-Vote">
    <title>Vote for a document</title>
    <para>
      This function is used to vote for a document.
    </para>
    <note><para>You cannot vote for a
      <emphasis role="bold">File Plan</emphasis>
      document. </para>
    </note>
    <procedure>
      <step>
        <para>
          Open the document you want to vote for.
        </para>
      </step>
      <step>
        <para>
          Click
          <inlinemediaobject>
            <imageobject>
              <imagedata width="15mm" scalefit="1" fileref="images/votefordocument.png" format="PNG"/>
            </imageobject>
            <textobject>
              <phrase>[ Vote for document ]</phrase>
            </textobject>
          </inlinemediaobject>
          on the <emphasis role="bold">Action</emphasis> bar.
        </para>
        <para>
          The
          <emphasis role="bold">Vote Document</emphasis>
          form will appear.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/votedocumentform.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="77mm" align="center" fileref="images/votedocumentform.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
      <step>
        <para>
          Rate the document by clicking the appropriate star level.
        </para>
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/votestars.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="82mm" align="center" fileref="images/votestars.png" format="PNG"/>
          </imageobject>
        </mediaobject>
      </step>
    </procedure>
    <para>
      After a vote has been added, the rating will appear at the bottom of the document:
    </para>
    <mediaobject>
      <imageobject role="html">
        <imagedata align="center" fileref="images/voteinfo.png" format="PNG"/>
      </imageobject>
      <imageobject role="fo">
        <imagedata width="112mm" align="center" fileref="images/voteinfo.png" format="PNG"/>
      </imageobject>
    </mediaobject>
  </section>
  <section id="sect-User_Guide-Actions-Watch_Documents">
    <title>Watch/Unwatch documents</title>
    <para>
      By using this function, whenever any change is made on the document, a notification message will be sent to
      your email address. To receive that email, you must configure in your mail server.
    </para>
    <citetitle>
    <para>
      <emphasis role="bold">Watch a document</emphasis></para> </citetitle>
        <para>
          Select the document you want to watch and click
      <inlinemediaobject>
        <imageobject>
          <imagedata width="25mm" scalefit="1" fileref="images/watchicon.png" format="PNG"/>
        </imageobject>
        <textobject>
          <phrase>eye</phrase>
        </textobject>
      </inlinemediaobject>.
        </para>
        <para>
          The
          <emphasis role="bold">Watch Document</emphasis>
          form will appear. Click the
          <emphasis role="bold">Watch</emphasis>
          button to finish.
        <mediaobject>
          <imageobject role="html">
            <imagedata align="center" fileref="images/watchingdocumentform.png" format="PNG"/>
          </imageobject>
          <imageobject role="fo">
            <imagedata width="100mm" align="center" fileref="images/watchingdocumentform.png" format="PNG"/>
          </imageobject>
        </mediaobject>
        </para>
      <citetitle>
<para>
<emphasis role="bold">Stop watching a document</emphasis></para></citetitle>
<para>Select the document and click
      <inlinemediaobject>
        <imageobject>
          <imagedata width="25mm" scalefit="1" fileref="images/watchicon.png" format="PNG"/>
        </imageobject>
        <textobject>
          <phrase>eye</phrase>
        </textobject>
      </inlinemediaobject>.
    </para>
    <para>
      A message will appear to confirm the action.
    </para>
  </section>
</section>
